Information for Incoming Scholars

Planning Ahead - Your Arrival

Apartments for first-term and full-year Members will be available starting September 1. Since most apartments are occupied over the summer and must be cleaned and prepared during August, September 1 is the earliest possible date of occupancy. Members should plan to arrive between September 1 and September 24, the beginning of term.

Please note that the Institute will be closed on September 3, in observance of Labor Day.  However, the Public Safety Officer will be on duty in Fuld Hall and will distribute apartment key packets. The officer is regularly available on evenings and weekends to distribute key packets.

The Princeton Public Schools will reopen on September 5. Children are encouraged but not required to be in attendance on the first day of school, and the schools are accustomed to families arriving throughout the year.

Second-term Members may begin to arrive on January 1. Second term will begin on January 14. We regret that we are unable to accommodate arrivals earlier than January 1 since apartments assigned to second-term Members must be cleaned and prepared between December 26 and December 31. Please note that the Institute will be closed December 24 through January 1.

Housing Assignment

Housing assignments will be finalized and emailed during the summer for first-term and full-year visiting scholars and during the fall for second-term scholars.  The mailing will include your apartment's address and telephone number, along with a floor plan and map highlighting the apartment's location.

Detailed housing information is available on the Campus Housing website.

School Administrative Officers

When you first arrive at the Institute, you are encouraged to contact the School Administrative Officer. The Administrative Officer may provide you with your office key, School policies, and answer any questions concerning your appointment.

The following is a list of the Administrative Officers along with their contact information:

Historical Studies

Danette Rivera

ext. 8300

Fuld 306


Nicole Maldonado

ext. 8116

Simonyi 117

Natural Sciences

Michelle Sage

ext. 8119

Bloomberg 102

Social Science

Donne Petito

ext. 8250

West 307

Systems Biology

Suzanne Christen

ext. 8061

Bloomberg 109


Information obtained from the following forms will be used, where appropriate, to set up payroll accounts, scholar directories, school placement, and determine what visa sponsorship or documentation is needed. The forms are in a fillable pdf format which may be completed electronically then printed or printed then hand written. 

Scholar Questionnaire
This form should be completed by all scholars appointed to the Institute for a full academic term or more.

Short-Term Scholar Questionnaire
This form should be completed by all scholars appointed to the Institute for less than a full academic term.

Nursery/School Age Children Questionnaire
This form should be completed by all scholars appointed to the Institute with school age children who will accompany them.

Completed form should be sent to:

Jennifer Hansen
Visitor and Visa Services
Institute for Advanced Study
Einstein Drive
Princeton, New Jersey 08540
Phone: 609-734-8206; Fax: 609-951-4471; E-mail:

Facilities and Services

·         Athletic Facilities
·         Automated Teller Machine (ATM)
·         Bulletin Boards
·         Check Cashing Service
·         Computing
·         Crossroads Nursery School and Infant Center
·         Dining Hall
·         Fax Services
·         Fuld Hall Common Room
·         Fuld Hall Reception Desk
·         Housing
·         Identification Cards
·         Libraries
·         Mail Services
·         Mamava
·         Nassau Swim Club
·         Notary Service
·         Parking and Automobile Registration
·         Princeton University Fitness Center
·         Public Safety Officer
·         Shuttle Service
·         Transportation
·         Telephone Service
·         Vending Machines


Navigation and transportation resources are available on the Transportation website.

Crossroads Nursery School

Crossroads is the daycare center located on the Institute campus serving children between the ages of three months and five years old.  Detailed information regarding the school is available on the Crossroads website.

Princeton Public Schools

School-age children who reside on the Institute campus are eligible to attend the Princeton Public Schools. While the Institute provides the schools with preliminary data on the children expected in residence, the parents must complete the formal school registration materials online through Registration Gateway before a child may attend school. The first day of school is Wednesday, September 9, 2020. The full academic year calendar may be found here.

Please review the Registration Gateway Instructions for information on how to complete the registration process.  

During the registration process, you will be asked to provide a Princeton address. If your housing assignment has not yet been finalized, please use the Institute’s main address: 1 Einstein Drive, Princeton, NJ 08540; and phone number: 609-734-8000. This information can be updated once your Institute apartment address and phone number are known.

The Institute will provide the required residence letters for children living on our campus; however, you must confirm you are a legal resident residing in the Princeton Public School District by completing the Eligibility for Registration form.

Also during the registration process, you will be asked to provide a local emergency contact, please feel free to use Institute contact Jennifer Hansen (609-734-8206) if you do not yet know anyone else in the area. This information may also be updated at a later date.

Once you have completed the online registration process, you will need to contact the school that your child will be attending to schedule an appointment to finalize the registration and bring in the required supporting documents (signed Eligibility for Registration form, child's birth certificate or passport, child's medical and immunization records, and, when requested, child’s last report card). Johnson Park Elementary School typically hosts a New Student Orientation session just before school starts and the Institute will provide transportation to this event. Johnson Park families may provide any outstanding materials to the school on this day.

All students who are new to the district are required to have updated physical examinations. Additionally, students who wish to participate in athletics are also required to have current physicals completed by a US physician that cover the practice and playing season of the sport in which they are participating. Please review the following school specific medical requirements and have your physician compete the appropriate medical form based on the school your child will attend:

PDF iconJohnson Park Elementary School Medical - please address any questions to the School Nurse and Health Teacher Liz Dyevich or call 609-806-4243

PDF iconJohn Witherspoon Middle School Medical - please address any questions to the School Nurse Kathleen Bihuniak or call 609-806-4273

PDF iconPrinceton High School Medical - please address any questions to School Nurse Margarida Cruz or Lisa Goldsmith or call 609-806-4293                                                                                     

If you have any questions regarding the online registration process or if you are having technical problems, please contact the main office of the school that your child will be attending.

Institute children attend the following schools

  • John Witherspoon Middle School
    Grades: 6th through 8th
    Ages: 11 - 13
    Address: 217 Walnut Lane, Princeton, NJ 08540
    Phone: (609) 806-4270
    Fax: (609) 806-4271
    Principal: Mr. Jason Burr
    Registration Contact: TBD

Please write or telephone the office of the school principal if you have any questions.

Up-to-date information on emergency school delays and closings can be obtained by calling 609-806-4202.