Job Postings

Director of External Relations and Strategic Communications

POSITION AVAILABLE

JOB TITLE:               Director of External Relations and Strategic Communications  

DEPARTMENT:        Director’s Office         

REPORT TO:            Chief Development Officer

Position Duties and Responsibilities

Communicates and markets the Institute to external constituencies

  • Develops strategic plans for marketing and communications—one year, three year, and five year, including communications for a comprehensive campaign.
  • Develops metrics and milestones to measure success.
  • Directs communications strategies for a wide range of institutional programs, events, and activities.
  • Develops and implements a robust profile-building and media outreach strategy, leading relationship cultivation with reporters, editors, news producers, and others in the media and attending and hosting media and press events to develop opportunities to tell the IAS story to external audiences.
  • With the Assistant Director, Communications and Media Relations, serves as primary media contact; develops a pipeline of media relationships.  Supervises the Assistant Director in all of these efforts.
  • Creates speaking and other communications opportunities for the IAS Director, an accomplished mathematical physicist, science communicator, and leader and spokesperson for basic research.
  • Creates opportunities for Faculty and Members to share their research and stories externally. 
  • Advises and positions the institution and its Director and Faculty as commenters on policies affecting basic research.
  • Creates and manages news releases supportive of the Institute’s research and the positive impact of the Institute’s work.
  • Serves as a passionate advocate, ambassador, spokesperson, and lead point person for IAS with the press.
  • Oversees the ideation and development of communications materials, brochures, and other marketing materials to promote the IAS, including development materials, multimedia appeals, and stewardship pieces, working in consultation with the Director of Editorial and Content Strategy on their execution and production.
  • Partners with the Director of Editorial and Content Strategy to leverage multimedia content creation in the marketing of the Institute to engage new and existing audiences.
  • With the CDO, staffs the Development and Communications Committee of the Board of Trustees.

Develops innovative approaches to communicating the IAS story through special events, conferences, talks, awards, media gatherings, marketing vehicles, etc.

  • Using networks and available resources, develops ideas for new and innovative communications approaches and partnerships.
  • With development, events, and communications colleagues collaborates on new initiatives (e.g., big ideas conference, Flexner fellows program) that will raise the Institute’s profile and engage donors and others.  Oversees creation of collateral materials in consultation with the Director of Editorial and Content Strategy.
  • Uses the convening power of the Institute to bring together groups of individuals who can help the IAS and the fields in which the IAS exists.
  • Creates vehicles through which the Director and Faculty can share the story of the IAS and their work.
  • Develops press and outreach strategies around specific Institute events and programs.

Internal Relations and Institutional Guidance

  • Serves as IAS spokesperson on internal and community issues, especially for crisis communications. Additionally, s/he will work closely with the Chief Human Resources Officer to effectively communicate internally with employees throughout the organization.
  • Leads External Affairs and Strategic Communications staff, managing and professionally developing the Assistant Director, Communications and Media Relations and creating processes with other departments to foster strong working relationships and coordination.
  • Manages public relations agency relationships and others as required by project. 
  • Develops internal communications to share with the IAS community, including Friends, Faculty, Staff, and visiting scholars and scientists.
  • Partnering with the Director of Editorial and Content Strategy and the CDO, conceptualizes and markets new communications projects that will help foster the mission of the Institute and will dovetail with the Institute’s events and development activities and initiatives.
  • Builds and creates opportunities to communicate and publicize the work of the IAS and its mission to the IAS community (Faculty, Staff, Members, AMIAS, Friends, Trustees, etc.).
  • Serves as IAS Spokesperson.

All other duties as assigned by the Chief Development Officer

Skills and Abilities

  • Excellent written and verbal communication skills required.  Must be a highly competent writer; background as a science writer is highly desirable.
  • Ability to interact effectively at all levels of the Institute community.
  • Experience in strategic communications and public relations planning and execution.
  • Demonstrated ability to think strategically while maintaining awareness, judgment, and sensitivity.
  • Experience with community relations and speaking on behalf of a major institution.
  • Sound professional initiative and the ability to work well under pressure and manage multiple priorities.
  • Creativity and track record of creating new communications programming.
  • Management experience is required.

Education, Experience and Knowledge

  • Bachelor’s degree required.   Advanced degree preferred.
  • Minimum of 10 years of related experience required in communications, media relations, advertising or related field.  
  • Experience developing and implementing communications programs, working with press and media, leading advertising campaigns or similar.  
  • Exceptional interpersonal skills and proven record of working collaboratively with a wide range of constituents.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.

We have recently partnered with Lois L. Lindauer Searches on the Director of External Relations and Strategic Communications search. For more information or to apply please contact lvuona@lllsearches.com or trutter@lllsearches.com

 

Academic Assistant - School of Mathematics

POSITION AVAILABLE

JOB TITLE:               Academic Assistant 

DEPARTMENT:        School of Mathematics    

REPORT TO:            School Administrative Officer

Position Duties and Responsibilities

Provides academic and administrative support to faculty members.

  • Makes travel arrangements, creates itineraries, and processes reimbursements upon return.
  • Maintains and updates calendars and sends reminders for upcoming meetings and events.
  • Creates, updates, and maintains websites using Drupal.
  • Prepares letters of recommendation in LaTeX, tracks the deadlines, and issues reminders.
  • Types mathematical papers and presentations using LaTeX and other software.
  • Assists with monitoring deadlines and compiling data for faculty grant reports.
  • Organizes and catalogs faculty pre-prints and reprints.
  • Proofreads manuscripts to meet publishers' specifications and deadlines.
  • Distributes mail, maintains bulletin boards, and restocks coffee and office supplies as scheduled.

Assists the School Administrative Officer with Member selection and Short-Term Visitors.

  • Creates and maintains detailed lists of selected and waitlisted applicants per faculty feedback.
  • Prepares waitlist and declination letters for the Executive Officer's signature and formal letters of invitation for the Director's signature.
  • Mails letters, scholar questionnaires, and all necessary forms for incoming scholars.
  • Maintains a record of Member acceptances and declines.
  • Serves as the first point of contact for Members' pre-arrival questions.
  • Collaborates with Math Computing to send incoming scholars their account credentials.
  • Creates Member orientation packets and checks-in Members when they arrive.
  • Coordinates logistics and provides support services for Short-Term Visitors, including invitation letters, housing reservations, check-in, and travel reimbursements.
  • Creates and maintains a digital file for each Short-Term Visitor.
  • Maintains the Short-Term Visitor expense report.
  • Assigns, sets up, and turns over Short-Term Visitor offices in Fuld, A-Building, Simonyi, and MOS.

All other duties as assigned by the supervisor

Skills and Abilities:

  • Strong Interpersonal skills and ability to work productively as a team member.
  • Excellent organization and time-management skills.
  • Ability to multi-task and adhere to internal and external deadlines.
  • Strong written and verbal communication skills.
  • Self-motivation and timely follow-up skills.
  • Ability to handle sensitive information with confidentiality and discretion.
  • Ability to use Microsoft Word, Excel, Publisher, and Power Point.
  • Ability to use or learn to use LaTeX.
  • Ability to use or learn to use Drupal.

Education, Experience and Knowledge

  • Bachelor's degree or equivalent required.
  • Microsoft Office and software skills (Word, Excel, PowerPoint) required.
  • Strong written and verbal communication skills required.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment and share expertise with others required.
  • 3-5 years relevant experience preferred.
  • Knowledge of TeX, LaTeX, or AMSTeX strongly preferred.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.  As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/71449/academic-assistant-school-of-mathematics