Job Postings

Position Summary

The Institute for Advanced Study in Princeton, NJ, seeks a Chief Communications Officer to communicate the mission and impact of IAS and serve as the strategic lead in sustaining the Institute’s reputation as a singular venue for discovery and the free and vibrant exchange of ideas.

Reporting to the Associate Director/Assistant Secretary, the CCO will collaborate with Faculty and Administrative Officers in leading the communications, marketing, editorial, website, and creative services functions, including video development and the promotion of public events, to advance the work of the Faculty and Board of Trustees. Responsibilities include content strategy, philanthropic marketing, reputation management, and leadership communications.

Essential Job Duties

Content development (30%)

  • Serve as the Institute’s principal institutional writer and lead communications liaison to the Faculty and senior administrators in amplifying the history and relevance of research and discovery
  • Design and operationalize a multimedia content strategy to amplify key messages for priority audiences across digital and print channels 
  • Direct content development, from research to purpose and placement, to support communications and fundraising objectives while deepening connections with the IAS community

External relations and reputation management (20%)

  • Collaborate with internal and external constituents (Faculty, current and past Members, Trustees, community partners, and academic institutions) to amplify institutional values and help sustain the Institute’s reputation as a destination for thought leaders from diverse sectors to exchange and test ideas
  • Act as an authorized spokesperson for the Institute and partner with Faculty and senior administrators to coordinate media inquiries and IAS communications, such as press releases and social media / website content, while ensuring consistency of institutional voice, editorial style, and visual identity across platforms

Strategy and resource planning (15%)

  • As communications channels evolve, develop a comprehensive communications strategy to amplify IAS forms of discovery and harmonize the diverse needs and expectations of the Institute community
  • Identify new and leverage existing communications technologies and tools to bring content (articles, videos, news briefs, archival material, exhibits, photography, and externally published material) to priority audiences and measure their impact 

Personnel management (15%)

  • Provide strategic and operational leadership for the Communications team in developing long-term goals that align with the Institute’s priority initiatives
  • Oversee resource planning and operating budgets to ensure that the Communications function remains responsive to the existing and emerging needs of Faculty, Staff, Members, and the Board of Trustees
  • Oversee selection and supervision of freelance writers, videographers, photographers, and designers
  • Provide leadership for cross-departmental and cross-campus initiatives (e.g., technology platforms)

Leadership and internal communications (10%)

  • Serve as a senior advisor to the Director and Associate Director/Assistant Secretary on the development of digital and print content, presentations, and remarks

All other duties as assigned by the Associate Director/Assistant Secretary (10%)

Minimum Qualifications

  • Exceptional written and oral communication skills, and superb analytical and organizational skills; ability to write clearly for all audiences about research in the sciences and humanities
  • 10+ years of experience in communications, staff management, strategic planning, crisis communications, and budgeting; demonstrated skill in message and audience development
  • Demonstrated ability to operate independently, set goals, and be disciplined in achieving them with minimal supervision
  • Demonstrated ability to manage multiple projects with strong detail orientation, sound judgement, diplomacy, discernment, and discretion
  • Demonstrated ability to maintain a high degree of confidentiality in all matters related to the Director’s Office, the Board of Trustees, and all matters requiring sensitivity and discretion
  • Demonstrated ability to work well with people from a multitude of backgrounds
  • Demonstrated ability to work under pressure and meet short deadlines
  • Strong and efficient research and presentational skills
  • Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint; deep understanding of communications technologies and measurement tools

Preferred Qualifications

  • Strong familiarity with the Institute and its mission 
  • Advanced degree

Supervisory Responsibilities

  • Communications and Public Relations Manager
  • Associate Editor of Publications
  • Digital Engagement Specialist
  • Editorial Assistant 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/2194132/Institute-for-Advanced-Study/Chief-Communications-Officer

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

The Institute for Advanced Study in Princeton, NJ is seeking Computing Support interns for our Information Technology Group. In this paid internship, successful candidates will be responsible for assisting our IT staff in supporting a diverse population of scholars. Ideal candidates will have existing knowledge and skills in desktop support for Windows or Mac OS. This is an excellent opportunity to work with a vast array of software and technology in a short period of time.

Essential Job Duties

  • Assist in providing support for desktop Mac/PC systems, mobile devices, networked printers, wireless, VPN clients, mail clients and commercial productivity software.
  • Participate in the process of tracking equipment and logging support requests to maintain accurate records.
  • Opportunity to lead or participate in an IT project.
  • Opportunity to create and update online support documentation.
  • Other duties as assigned.

Minimum Qualifications

  • Must be a currently enrolled freshmen or sophomore undergraduate student.
  • Must be able to work at least eight hours per week during the school year scheduled between 8 am and 5 pm on weekdays.
  • Strong PC or Mac troubleshooting skills are required.
  • Strong verbal and written communication skills are required.

Working Condition

  • Ability to lift and move computer equipment short distances is required.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

For consideration please apply with a cover letter and resume using this link:

https://recruiting.paylocity.com/recruiting/jobs/Details/2183067/Institute-for-Advanced-Study/Computer-Support-Intern

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

Position Summary

Under the direction of the Archivist, contribute to the development, documentation, and maintenance of the repository to support the preservation and access of the Shelby White and Leon Levy Archives Center’s digitized and born-digital collection holdings. 

Essential Job Duties

  • Contribute to the creation of policies and procedures for managing the accession, arrangement, description, and access of archival materials to be ingested into the digital preservation repository. 
  • Ensure accessibility of the collection by following best practices for metadata creation and authority control.
  • Together with the Archivist, oversee operational control and organization of all stored digital preservation assets.
  • Manage efforts to populate digital collections in the digital preservation repository by contributing to long-term planning and scanning on demand to support routine reference. 
  • Work alongside the Institute Archivist to appraise and maintain the regular archive of the Institute for Advanced Study’s web presence.
  • Assist with community outreach and engagement efforts.

All other duties as assigned by the archivist (10%)

Minimum Qualifications

  • Master’s degree in Library or Information Science from ALA-accredited program.
  • Minimum of two years of experience working in collection services and/or digitization services for archives, libraries, museums, and/or cultural heritage workspaces. 
  • Experience with archival software systems and/or databases, including digital asset preservation systems, such as Preservica or Archivematica, and/or archival collection management systems, such as ArchivesSpace. 
  • Knowledge of archival metadata standards and authorities (e.g., DC, EAD, EAC-CPF, LCSH, LCNAF, etc.)
  • Proficient office and computer software skills required.
  • Demonstrated commitment to diversity, equity, and inclusion for marginalized groups.
  • Demonstrated commitment to professional service and growth. 
  • Excellent written and oral communication skills and strong public service orientation.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment and share expertise with others required.
  • Ability to research and work independently
  • Demonstrated commitment to professional service and growth.

Preferred Qualifications

  • Additional graduate degree in a related field. 
  • Knowledge of current developments in linked data, semantic web applications and the Resource Description Framework (RDF). 
  • Working knowledge of or experience with digital asset management (DAM) platforms.
  • Experience in the hiring and training of student employees.

Supervisory Responsibilities

  • Working under the guidance of the Archivist, supervise the work of summer students and interns. 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/2169272/Institute-for-Advanced-Study/Digital-Collections-Archivist

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

Position Summary

The Executive Director will oversee the Institute’s keystone effort to extend the reach of its research through a new Center for Collaborative Research. Building upon the Institute’s global reputation as a singular venue for discovery and its long tradition of convening talent from across the world, the Center for Collaborative Research (CCR) will expand the Institute’s capacity for research in all fields by enabling flexible and scalable collaborations within and across disciplines. Offering the opportunity to engage in team-based, theme-based, interdisciplinary, and inter-institutional research, the CCR will support Institute Faculty and Members in their fundamental research as well as in any explorations of applications for that research they wish to undertake, and serve as a nexus for partnerships with other research institutions worldwide.

The Executive Director reports to Director and, in addition to oversight of the CCR, provides general support for the Institute’s interdisciplinary academic functions, which include its program of two Distinguished Director’s Professors and its 10-15 Von Neumann Members at Large.  The Executive Director will also support the Director in all academic functions of the Director’s Office.

Essential Job Duties

Center for Collaborative Research (60%)

  • In collaboration with the Director, design a process that brings the vision for the Center for Collaborative Research to life and expand the Institute’s capacity for discovery in all fields
  • Partner with Director in designing an evaluative process for proposals, including an internal grant competition
  • Work closely with the Director and colleagues from across the four Schools to launch and support research projects housed in the CCR
  • Work closely with the Director and colleagues to launch and support partnerships with other research institutions
  • Collaborate with colleagues from Schools, Events, and Facilities to program and manage space for scholars and convenings
  • Partner with colleagues in the development and business offices to identify, administer, and steward foundations and individual donors to the CCR
  • Build a team that oversees research development and support for all CCR activities

Academic affairs coordination (20%)

  • Support Director’s Professorships and Members-at-Large
  • Support the Director in other academic functions of the Director’s Office (ad hoc committees, recruitment, academic partnerships, on-site research associates,etc.)

Budget modeling and management (10%)

  • Model annual and long-term budgets and manage CCR research and operational budgets with the business office

All other duties as assigned by the Director (10%)

Minimum Qualifications

  • Post-baccalaureate degree
  • Minimum of 10 years of related experience, with demonstrated strong leadership potential and well-developed interpersonal skills for promoting collegiality 
  • Ability to establish and maintain rapport with Faculty and Staff in an academic and professional setting
  • Excellent analytical, planning and organizational skills
  • Excellent written and oral communication skills
  • Exceptionally strong interpersonal skills, including the ability to consistently be diplomatic, tactful and professional
  • Ability to interact with Faculty, Trustees, and leaders from other organizations, and all levels of staff
  • Strong interest in academic institutional policies and playing a leadership role in research institutional life
  • Ability to draft original correspondence and condense/summarize material
  • Capacity to work independently on multiple projects by prioritizing, multi-tasking, and being flexible
  • Sound judgment and discretion when working with sensitive and confidential information

Preferred Qualifications

  • PhD
  • Previous experience in strategic planning, administrative processes, academic program development, and faculty recruitment and retention
  • Prior experience directing an academic research center, or as a research foundation Program Officer/Director, or at the Assistant/Associate Dean/Provost-level of a major academic research institution

Supervisory Responsibilities

  • To be determined

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

We offer a competitive salary and benefits package. For consideration please apply with a cover letter and CV using this link:

https://recruiting.paylocity.com/recruiting/jobs/Details/2166481/Institute-for-Advanced-Study/Executive-Director-Center-for-Collaborative-Research

 

 

Position Summary

Under general supervision, the Library Assistant performs routine duties for the Institute’s Historical Studies-Social Science library.

Essential Job Duties

  • Check-in newspapers and magazines received in mail, using the established Kardex system. Pick-up daily newspapers from mail room. Maintain newspapers and magazines which are a part of the Griffiths Room (Fuld Hall Common Room) collection.  File older copies of newspapers and magazines and maintain system of shifting and recycling as needed. Type new check-in forms for newspapers and magazines prior to the start of the new year.                                                                                                          
  • Maintain the circulation system for the library; filing cards for newly borrowed books and checking books back in. Keep circulation statistics, including the number of books charged out and returned as well as the number of uncirculated books and the number of returned Princeton University books.  Working in collaboration with the Librarian, email departing members about borrowed books, so that all returns are made prior to their departure.  Complete annual review process for faculty and staff's charged items.
  • Separate IAS books and Princeton University books when returned. Timely shelving of IAS books in library stacks upon return. 
  • Sort and distribute mail and packages received in the library.
  • Be the lead staff member in the summer inventory process and collaborate with others with shifting.
  • Interact with members/visitors and other library users by answering questions, helping to find books, and facilitating use of library tables when needed by maintaining an assignment list and place cards. 
  • Scanning support for the scholars.
  • Special projects assigned by Librarian

All other duties as assigned by the Librarian 

Minimum Qualifications 

  • High School Diploma 
  • 1 year in a library setting 
  • Working knowledge of MS/Word
  • Strong analytic skills
  • Strong customer service philosophy
  • Excellent written and communication skills, and self-motivation

Preferred Qualifications

  • Associates Degree or Bachelor Degree
  • Knowledge of foreign language(s)
  • Working knowledge of Excel 

Working Conditions 

Ability to lift and carry 30 pounds as well as able to work in a sometimes dusty environment.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

For consideration please apply with a cover letter and resume using this link:

https://recruiting.paylocity.com/recruiting/jobs/Details/2233080/Institute-for-Advanced-Study/Library-Assistant-Part-Time

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

Position Summary

Leads trouble-shooting and repair efforts on residential and commercial grade geothermal water source heating, ventilating, air conditioning, and refrigeration (HVACR) systems and multi-zone systems that incorporate pneumatic, electronic, and/or programmable logic controls. Creates drawings or plans for HVAC modifications, and leads the installation of components that require controls programming and linkage to the building automation system (BAS).

Essential Job Duties

  • Leads lower level HVACR technicians in troubleshooting, diagnosis, and repair of residential and commercial air conditioning and multi-zone heating and cooling systems that incorporate pneumatic, digital, and building automation system (BAS).
  • Develops heating, ventilating, air conditioning, and refrigeration (HVACR) system modification plans and estimates jobs for remodel activities.
  • Creates preventive maintenance checklists for all related equipment.
  • Interprets as-built building blueprints and recommends system modifications for remodel projects in accordance with applicable regulations.
  • Researches and selects materials for HVACR systems installation, repair, and maintenance.
  • Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  • Performs miscellaneous job-related duties as assigned.

All other duties as assigned by the Maintenance Supervisor (10%)

Minimum Qualifications

  • High school diploma or GED; at least 5 years of master-level trade experience directly related to the duties and responsibilities specified. 
  • Possession of a current NJ EPA Section 608 Refrigerant Certification.
  • Thorough knowledge of commercial grade geothermal water source heat pumps.

Preferred Qualifications

  • Strong knowledge of HVACR installation, troubleshooting, repair and maintenance.
  • Ability to prepare engineering documents, specifications and cost estimates for projects.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Ability to use hand and power tools applicable to trade.
  • Ability to lead and train staff and/or students.
  • Ability to develop heating, ventilating, and air conditioning system modification plans.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to read schematics and blueprints and/or technical manuals.
  • Documents and tracks preventive maintenance activities.
  • Knowledge of mechanical systems, building materials, and emergency maintenance.
  • Detailed knowledge of HVAC systems that incorporate digital control systems and are linked to a multi-building, computer-based building automation system (BAS). 

Supervisory Responsibilities

None

Working Conditions

  • Work involves almost constant exposure to unusual elements, such as extreme temperatures, chemicals, dirt, dust, fumes, smoke, and/or loud noises.
  • Considerable physical activity. Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
  • Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/2237043/Institute-for-Advanced-Study/Master-HVACR-Technician

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

Status:  Full Time – 18 months

Position Summary

The Institute for Advanced Study (IAS) is seeking a 2024–25 Civic Science Fellow to explore the impacts of new and emerging science and technology, such as artificial intelligence and genomics, and their implications for society, democracy, and policy. This full-time, 18-month Fellow will be a member of the Science, Technology, and Social Values Lab led by Harold F. Linder Professor Alondra Nelson at IAS. The Fellow will plan seminars and events, will develop resources and reports in support of multidisciplinary research and policy initiatives, and will collaborate with a range of partners.

Please note, the successful candidate will begin this role as soon as possible, with a target start date of mid-March 2024. We encourage you to submit your materials as soon as you are able.

Essential Job Duties

Nelson Science, Technology, and Social Values Lab (75%)

  • Support the AI Policy and Governance Working Group, including planning and coordinating publications, convenings and events that engage with and develop effective communication for a range of audiences, including academia, policymakers, civil society, industry and the public
  • Research and synthesize scholarly literature, especially related to the social implications of artificial intelligence and genomics 
  • Collaborate with faculty and staff across IAS and with diverse partners in the research community, higher education, and civil society
  • Collaborate on research and preparation of manuscripts 
  • Prepare reports and proposals
  • Travel to meetings, seminars and conferences

In Support of the Fellow’s Professional Development (25%)

  • Advance the Fellow’s scholarly experience and professional development
  • Co-develop an innovative, collaborative project that deepens the Fellow’s individual interests

Minimum Qualifications

  • Ph.D. in the social sciences, sciences, or humanities 
  • Excellent analytical, planning, and organizational skills
  • Excellent verbal, written, and interpersonal communication skills
  • Ability to draft original correspondence, reports, abstracts, briefings, and similar; and to condense/summarize academic and non-academic research, policy documents, and other material
  • Strong and demonstrated interest in the social, cultural, and political implications of science and technology
  • Capacity to work independently on multiple projects by prioritizing, multi-tasking, and being flexible
  • Sound judgment and discretion when working with sensitive and confidential information
  • Ability to establish and maintain rapport with Faculty and Staff in an academic and professional setting
  • Ability to work in collaboration with an existing team juggling multiple deadlines and manage a high volume of requests

Preferred Qualifications

  • Experience in some aspect of the social implications of science and technology (science and technology studies; science, technology, and ethics; science and technology policy; science communication, participatory-based science research, etc.)
  • Extensive research experience
  • Established record of publication
  • Experience in program or project management
  • Strategic, entrepreneurial, and forward-looking thinker, who takes initiative 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/2207455/Institute-for-Advanced-Study/School-of-Social-Science-Civic-Science-Fellow

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.