Chief Operating Officer/Associate Director for Finance and Administration
JOB TITLE: Chief Operating Officer/Associate Director for Finance and Administration
DEPARTMENT: Director’s Office
REPORT TO: Director
Position Duties and Responsibilities:
Provide Financial, Operational and Administrative Leadership on behalf of the IAS (75%)
- Act as the main point of contact and manage the information flow between the Director and the senior leadership team.
- Provide strategic advice to the Director on institutional financial matters, including integrating data on the use of institutional resources for operations and investment, including budget issues, debt management, investment in plant, and co-ordination with the investment of the endowment. Manage financial modeling based on information gathered within the Institute and from the Institute’s environment, including higher education, with input from the Chairman of the Finance Committee of the Trustees.
- Work closely with the Chief Development Officer in projecting IAS needs and fundraising capabilities.
- Conduct research, analyze and interpret information and proposals to ensure objective and complete information is provided to the Director for decision making.
- Develop and maintain open and collaborative relationships within the Institute community, including the IAS Faculty.
- Provide organizational support to the Director, helping to ensure action items, deadlines, and deliverables are completed, including the smooth operations of the Director’s Office.
- Serve as the primary interface with the Institute’s outside legal counsel.
Serve as a Key Resource and Operational Point of Contact for the IAS Board of Trustees (15%)
- Advise and counsel members of IAS Board on governance issues, while ensuring compliance with statutory and regulatory requirements for board governance.
- In conjunction with the CDO and the Director of Academic Affairs, follow-up with relevant IAS staff on all Board action items.
- Coordinate and attend Board and Committee meetings.
- Supervise the distribution of all Board meeting notifications, correspondence, and agenda materials.
- Work with department heads to prepare Board materials and packages in an accurate and timely manner.
- Ensure the Director and relevant Board members are appropriately briefed prior to each Board of Trustees meeting.
All other duties as assigned by the Director, IAS (10%)
Minimum and Preferred Requirements:
- Bachelor’s degree required,. Advanced degree preferred, preferably in business, finance or related field.
- Minimum of 15 years of related experience required, with at least 10 years in senior strategic planning and management roles. A strong background in budgeting and financial management required, with a record of innovation and accomplishment in managing critical operational functions in finance, human resources and information technology strongly preferred.
- Significant experience in an academic setting desirable.
- Experience interfacing with Board of Trustees members and governance strongly preferred.
- Exceptional interpersonal and consensus-building skills to create effective working relationships at all levels required.
- Excellent written and oral communication skills, along with the ability to provide complex financial data clearly to a variety of audiences required.
Interested candidates please apply to the position at:
Director of Major Gifts
JOB TITLE: Director of Major Gifts
DEPARTMENT: Development and Communications
REPORT TO: Director of Development
Reporting to the Director of Development, the Director of Major Gifts will be a key member of the Institute for Advanced Study’s Development and Communications team. S/he will be responsible for identifying, engaging, soliciting and stewarding donors of major gifts, and growing the base of major gifts prospects and donors for the IAS. The Director of Major Gifts will assist the Director of Development and the Chief Development Officer in building a new Institute council and in other engagement programs, and will be responsible to work with colleagues on key development events.
Position Duties and Responsibilities:
Raise leadership support for the Institute for Advanced Study (70%)
- The primary focus for the Director of Major Gifts will be developing and soliciting prospective donors with gift capacities of $50,000 or more and growing the pool of major gifts prospects. S/he will be assessed on levels of engagement, gifts raised, and new prospects developed.
- Build productive relationships with the IAS leadership, with the faculty, staff, members, friends and others; s/he will get to know the Institute, its history, programs, and unique place in higher education, intimately and thoroughly.
- Responsible for ~100 potential donors, primarily in New York and in other major markets as assigned.
- Develop cultivation and solicitation strategies for prospects, including top academics who have spent time at the Institute, local supporters, and leaders in the global financial, technology, and venture capital communities
- Identify and engage new prospects to ensure that the Institute’s pipeline is expanding and increasingly diverse
- Leverage resources within the Institute that enable strong engagement opportunities for prospects, while strategically aligning unique funding opportunities with donors’ interests
- Partner with the Chief Development Officer and Director of Development in building a new high level Institute council to provide robust operating support and create a major gifts pipeline.
Collaboration and Support to the Development and Communications Department (20%)
- The Director of Major Gifts will work as part of highly collaborative Development and Communications team
- Work and collaborate across campus with staff, the Institute Director, Trustees, and faculty in arranging campus visits and development travel
- Given the small size of the development staff, the Director of Major Gifts will be expected to support her colleagues on office and Institute projects as needed.
All other duties as assigned by the Director of Development (10%)
Education, Experience and Knowledge:
- Bachelor's degree required, graduate degree desirable.
- Minimum of five years in fundraising or sales experience required.
- Strong interpersonal skills and ability to work productively as a team member.
- Strong attention to detail; excellent written and verbal skills.
Interested candidates please send cover letter and resume to https://ias.synchr-recruit.com/job/37902/director-of-major-gifts
JOB TITLE: Academic Assistant
DEPARTMENT: School of Historical Studies
REPORT TO: School Administrative Officer
MAJOR DUITES AND RESPONSIBILITIES:
The work is varied and will include:
- Event management, coordinating plans and arrangements for conferences and workshops. Related tasks include preparing budgets, making travel and housing reservations, arranging catering, processing reimbursements and preparing and disseminating publicity materials.
- Answering basic questions about computers and software, and assisting scholars, using a wide range of available software.
- Proofreading and copyediting text.
- General administrative duties including tasks such as photocopying, scanning, typing, scheduling meetings, formatting and printing documents and images
- Preparation of PowerPoint presentations
- Other duties as required.
MINIMUM AND PREFERRED REQUIREMENTS:
- Bachelor's degree in the humanities strongly preferred. At least three years of experience required.
- Experience with planning large and small events in an academic preferred.
- Extensive working knowledge of PC equipment and software required.
- Must have experience using Word, PowerPoint and Excel. Additional knowledge of computers and software (especially Photo Shop, Endnote, InDesign, Classical Text Editor, and familiarity with Mac software) preferred.
- Excellent organizational, communication and interpersonal skills required. Flexibility and ability to work productively as a team member is essential.
- Experience with proofreading and copyediting in an academic or publishing environment preferred. Great attention to accuracy and detail required.
- Fluency in one or more foreign languages, especially French, German or Spanish, is preferred.
We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program. Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/38307/administrative-assistant
The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants. We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization. As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.