Job Postings

Bartender

 

 

JOB TITLE:              Bartender  (Part Time/On Call)

DEPARTMENT:        Dining Services           

REPORT TO:            Dining Room Manager, Asst. Manager, Chef

Position Summary

Responsible for the setup, maintenance and operation of bar.  Take drink orders from patrons or wait staff, and prepare and serve alcoholic and non-alcoholic drinks in accordance with standard recipes. 

Position Duties and Responsibilities

Responsible for the setup, maintenance and operation of bar

  • Receive drink orders from patrons or wait staff.
  • Mix and serve alcoholic and non-alcoholic drinks for patrons of bar and dining room following standard recipes.  Mixes ingredients such as liquor, soda, water, sugar and bitters, to prepare cocktails and other drinks.  Serve wine and bottled beers or draws beer from kegs.
  • Rings drink orders into register; collect money from patrons for drinks served and makes change.
  • Order or requisitions liquors, other beverages and supplies.
  • Arrange bottles and glasses to make an attractive display and merchandise drinks.
  • May slice and pit fruit for garnishing drinks
  • Wash and sterilize glassware.
  • Prepare appetizers, such as pickles, cheese and cold meats, and replenish as needed.

All other duties as assigned by the Dining Room Manager, Asst. Manager, Chef 

Skills and Abilities

  • Must have basic knowledge of beer, wine, and spirits, and familiar with standard drink recipes
  • Must possess basic math skills and have the ability to handle money 
  • Must be able to reach, bend, stoop and frequently lift up to 50 pounds.
  • Ability to remain stationary for long periods of up to four hours in length.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • High School Diploma or equivalent required
  • Must be 21 years or older (unless state law permits younger age)
  • Must have prior experience as a Bartender.

Hours

On call, 4 hours minimum per day guaranteed, hours shared between the two bartenders.

Monday 4:00pm to 6:30pm (Oct – Dec & Feb – April)

Wednesday 4:00pm to 10:00pm (Oct – April)

Thursday 4:00pm to 6:30pm (Oct – Dec & Feb – April)

Friday 4:00pm to 10:00pm (Oct – April)

Saturday 5:30pm to Midnight (Jazz night only, total of 6 shifts maximum)

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

Interested candidates please apply to the position at: ias.synchr-recruit.com/job/136339/bartender-part-time-on-call  

Waiter/Waitress

 

JOB TITLE:                Waiter/Waitress          

DEPARTMENT:         Dining Services                       

REPORT TO:             Dining Room Manager, Asst. Manager, Chef

Position Summary

Responsible for coordinating entire station and communicating with front and back-of-the-house personnel to provide a dining experience that meets or exceeds guest expectations. 

Position Duties and Responsibilities

Coordinate entire station and communicating with front and back-of-the-house personnel to provide a dining experience that meets or exceeds guest expectations

  • Obtain assigned service station from host/hostess at start of work shift.
  • Greet guests and presents them with the menu.  Informs guests of specials and menu changes, makes suggestions and answers questions regarding food, beverages and service.
  • Take food and beverage orders from guests (either written or memorized), and relays order to kitchen staff and bartender as appropriate via MicrosPOS System.
  • Process guests’ orders to ensure all items are prepared properly and on a timely basis.  Communicates with host/hostess, bus person, kitchen staff, and bartender, and coordinates entire station to ensure guest satisfaction with the food and service.
  • Serve courses from kitchen and service areas promptly, garnishes items with proper presentation prior to serving if instructed.
  • May carve meats, bone fish and fowl, prepare flaming dishes and desserts at tableside, and present, open, and pour wine when serving guests.
  • Observe diners to ensure that guests are satisfied with the food and service, responds to any additional requests, and determines when the meal has been completed.
  • Total bill and accept payment
  • Assist bus person with stocking work stations, removing, and resetting soiled dishes and silverware from table at conclusion of each course, and cleaning and resetting vacated tables.

All other duties as assigned by the Dining Room Manager, Asst. Manager, Chef     

Skills and Abilities

  • Must be able to perform simple mathematical calculations.
  • Must be able to lift 50 pounds.
  • Ability to stand for entire shift

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • High School diploma or equivalent required
  • Strong verbal communication skills required
  • Previous wait staff experience strongly preferred.  

Hours

On call, 4 hours minimum per day guaranteed

Wednesday & Friday  4:00pm to 10:00pm (Oct  -  April)

Assigned catering events

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

Interested candidates please apply to the position at:   ias.synchr-recruit.com/job/136456/waiter-waitress

Archivist

 

JOB TITLE:               Archivist                                                 

DEPARTMENT:        School of Historical Studies/Social Sciences Library           

REPORTS TO:           Librarian                 

Position Summary                                     

Under the general direction of the Librarian and working collaboratively with the Archival Specialist, the Archivist will oversee the collection management and public access to the Archives of the Institute, developing and refining access guidelines and ensuring that archival processing meets nationally accepted standards.  All other duties, as assigned by the Librarian.

Position Duties and Responsibilities

Oversight of the collection management and public access to the Archives of the Institute

  • Develop policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Provide reference service to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities. 
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars.
  • Track and document art and artifacts in the Institute's possession; and Coordinate outreach efforts, including exhibits and the Oral History Project.

All other duties as assigned by the Librarian

Skills and Abilities

  • Excellent organizational, written, verbal, presentation and interpersonal skills.   Ability to manage multiple tasks and projects with flexibility and detail orientation and must be able to prioritize, work under pressure, and meet short deadlines.  
  • Ability to develop and maintain content of subject-based web pages.
  • Strong knowledge of and ability to use computer technology to efficiently accomplish work

Education, Experience and Knowledge

  • Bachelor’s and Master’s Degree required, along with at least two years of professional experience in archival work..
  • Strong attention to detail and excellent written and verbal communication skills required.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required. 
  • Some familiarity with the Archivists’ Toolkit as well as knowledge of standards for digital imaging and maintaining digital assets and Meta data also preferred.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.   Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/144232/archivist.  

Applications for the Archivist position will be accepted through October 1, 2019.

Catering/Dining Room Assistant Manager

 

 

JOB TITLE:               Catering/Dining Room Assistant Manager                                                

DEPARTMENT:         Dining Services      

REPORTS TO:           Catering/Dining Room Manager and Chef              

Position Summary     

Provide general catering assistance for dining services, including catering support at various events.

Position Duties and Responsibilities

  • Prepare, assemble orders and paperwork for catering functions
  • Assemble paperwork for billing
  • Check, prepare and set up for daily catering orders.
  • Assist in preparation of food for catering
  • Set-up room or office for catering function
  • Deliver catering order and style food display
  • Take down and clean room or office
  • Return food and equipment to the kitchen.
  • Replace or replenish supplies
  • Prepare and style flower bouquet and decorations
  • Wrap dinner guests favors
  • Prepare gift baskets and welcome coffee sets
  • Use correct cleaning chemicals for designated items, according to OSHA regulations and New Jersey board of health requirements.
  • Maintain cleanliness and organization of work areas throughout the shift.
  • Bartend, wait on tables, Function as host when needed
  • Process rental orders (orders and returns)
  • Work as a floor manager assistant / Maître D’ / Sommelier on dinner and large functions
  • Train wait-staff, bartenders and all FOH staff
  • Coordinate floor setup for events with host and maintenance staff
  • Set up restaurant with linen, glassware, tableware
  • Attend wine tastings and continuously train
  • Wine inventory and wine room organization / re-supply
  • Assist serving line at lunch
  • Rotate supplies, use FIFO (First In First Out) system
  • Report any damages, maintenance problems or safety hazards to the DS manager and / or Sous - chef or engineering.
  • Adhere to all health department, sanitation and safety regulations as required by the DS department.
  • Wash and sanitize hands before leaving the bathroom, after handling the garbage and / or any unsanitary ware or equipment.

All other duties as assigned by the Catering/Dining Room Manager and Chef

Skills and Abilities

  • Ability to perform duties with attention to details, speed, accuracy, follow through and cooperativeness.
  • Ability to follow directions.
  • Ability to adapt to meet priority changes of workflow or requirements.
  • Ability to supervise and direct employees
  • Ability to interact in a professional manner with host, guest and staff
  • Ability to learn and adapt to new environments.
  • Ability to exert physical effort in transporting equipment and wares up to 40 lb. in weight.
  • Ability to withstand high temperatures, moisture and noise levels in work areas.
  • Ability to endure abundant physical movements of up to four hours in length.                   

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • ServSafe Certification strongly preferred
  • Fluency in English required
  • Excellent knowledge of table service, wine and dining room floor management
  • Outgoing personality
  • Must be organized
  • Must have excellent working knowledge of Microsoft office, Micros POS, Caterease and/or Open Table
  • Serve Safe certified
  • First aid & AED certified
  • High school graduate or equivalent vocational training preferred.
  • Previous experience in a quality hotel or restaurant preferred
  • Familiarity with proper sanitation regulations preferred.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:  ias.synchr-recruit.com/job/147937/catering-dining-room-assistant-manager  

Software Engineer

 

JOB TITLE:                Software Engineer

DEPARTMENT:         Computing Administration

REPORTS TO:           IT Manager, Software Engineering

The Software Engineering team constructs custom web-based software systems for use by organizational stakeholders, as well as web APIs and CLI applications that integrate backend and third-party systems. Software Engineering is a part of the roughly 25-person IT department, known as IAS Computing. IAS Computing is a diverse and supportive team, providing a wealth of strategic and technical opportunities to its members, as well as offering a breadth of professional development and training options.

Reporting to the IT Manager, Software Engineering, the Software Engineer will contribute to these efforts through building, maintaining and monitoring custom web and CLI-based software and public websites. The ideal candidate will have proven experience with web programming, interacting with databases, and application-level security. They will be able to translate user requirements into production quality, stable and documented code.

Responsibilities

  • Build, maintain and monitor custom web and CLI software applications. 
  • Build, maintain and monitor public websites.

All other duties and responsibilities, as assigned by the IT Manager, Software Engineering

Qualifications

  • Proficiency in an object-oriented programming language
  • Proficiency working with relational database systems
  • Proficiency working in a Linux terminal
  • Skillful at debugging runtime issues on production systems
  • Demonstrates an ability to learn new technologies
  • Interested in and adept at building software systems and tools
  • Comfortable selecting tools and technologies
  • Communicates well, verbally and in writing

Preferred Qualifications

  • BA or BS Degree in Computer Science, Information Technology or a related field
  • 3+ years related work experience
  • Contributes to open-source software projects
  • Enjoys learning and teaching
  • Demonstrates experience with one or more backend web development frameworks, such as Spring, Django, Laravel, Symfony, Ruby on Rails, or Node.js

Our Stack

  • Gitlab
  • Jenkins
  • Linux, Apache, MySQL, PHP (LAMP)
  • Symfony Framework
  • Bootstrap
  • Drupal 7 and 8
  • Python
  • Bash
  • JavaScript (some Vue)

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/148579/software-engineer

Chief Human Resources Officer

 

 

JOB TITLE:                Chief Human Resources Officer

DEPARTMENT:         Human Resources

REPORTS TO:           Chief Operating Officer/Associate Diretor for Finance and Administration

The Chief Human Resources Officer (CHRO) is responsible for planning and managing of a wide range of human resources functions.  This position will build upon the Institute’s current programs and strategies, and provide leadership, guidance and professional expertise on matters related to human resources and organizational development.  This position will develop and implement appropriate services, policies, and programs for the organization and includes overseeing talent acquisition, career development, succession planning, retention, training, leadership development, compensation and benefits.  Requires expertise in benefit plan design and analysis, familiarity with immigration and Visa programs, knowledge of employment law and emerging trends in staff development and retention.

Major Responsibilities:

  • Direct and coach a three person team to provide effective human resources support to over 400 employees and scholars, both foreign and domestic, while establishing strong working relationships and supporting the strategic direction of the organization.
  • Coordinate the functional planning and execution of annual human resources processes including goal setting, performance assessment/management, promotion decisions, compensation planning, and talent management.
  • Coach and counsel leaders at all levels through key organizational and people decisions including leadership placement, organizational design, risk and regulatory considerations, and investigations/disciplinary actions.
  • Collaborate with hiring managers from across the Institute to establish strategies to build the talent pipeline and attract qualified and diverse candidates and improve succession planning strategies. Assist hiring managers in the development of job descriptions, organize and participate in senior staff searches for the institution. Identify and organize training and development opportunities for staff. 
  • Proactively apply knowledge of new and emerging laws and regulations to institutional policies and procedures to remain in compliance. Serve as the Title IX Coordinator on behalf of the Institute and provide oversight of the J-1 Scholar and ancillary Visa program.
  • Make recommendations on new policy development to enhance work environment and ensure policies and procedures are comprehensive, up-to-date and in compliance with Federal and state laws.
  • Leverage current HRIS technologies to deliver efficiencies within the human resources function and throughout the organization.
  • Oversee the design and administration of all compensation and benefit programs, including the fiscal and operational management of the self-insured medical plan.
  • Serve as the secretary on behalf of the Institute’s Committee on Diversity.  Develop, implement and monitor programs that promote diversity within the organization, including trainings and initiatives to create and foster an open and inclusive environment.
  • Interact with the Board of Trustees in regards to any human resources, executive compensation or organizational activities, on an as needed basis.

Requirements:

  • Bachelor’s Degree is required, Master’s Degree strongly prefer
  • Minimum of 8-10 years of HR Business Partner/Generalist experience across a range of competencies and experience managing teams.
  • Excellent judgment, grounded in a wide range of previous HR experiences, as well as strong interpersonal, communication, and consensus building skills required in order to oversee practical, solution-driven initiatives and effectively work with all levels.
  • Ability to be a key strategic partner to with senior management on organizational development, talent, and human resources issues.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off  program.  Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/152832/chief-human-resources-officer

 

Computer Support Specialist

 

JOB TITLE:               Computer Support Specialist                         

DEPARTMENT:         Information Technology                       

REPORT TO:             IT Manager, ITG       

Position Summary     

The Computing Support Specialist is responsible for assisting faculty, members and staff with computing issues.  All other duties, as assigned by the IT Manager, ITG.

Position Duties and Responsibilities

Responsible for assisting faculty, members and staff with computing issues

  • Performs technical problem solving and assistance for various software applications and hardware systems for department users in response to specific requests.
  • Performs routine hardware and software maintenance and assists in proper upkeep and utilization of systems. Installs, configures, maintains, and repairs Institute-owned communication devices, cables, computer hardware/software and their associated components to ensure maximum operating efficiency.
  • Provides technical support to Institute users on an ongoing basis. Documents incoming requests received via voicemail, email, or while providing daily field support to user groups, to include requestor’s name, explanation of problem, response time, resolution, work completed, etc. Enters, maintain, and follows up on support requests and/or work orders based on priority and severity of request. Maintains request log and, upon problem resolution, updates user request in the departmental tracking system.
  • Maintains and updates inventory of computers/systems equipment and software to ensure maintenance of adequate inventory levels and immediate availability based on organizational needs.
  • Provides individual and/or group instruction and training to users on computer hardware and software.
  • Acts as liaison with users and outside vendors for equipment repairs and software problems.
  • Assists departments with troubleshooting web pages and special projects.

All other duties as assigned by the IT Manager, ITG

Skills and Abilities

  • Must be responsible, self-motivated, self-starter, personable and well-organized.
  • Superior customer service skills to deal with both internal and external customers.
  • Ability to manage and prioritize tasks at a very active help desk.
  • Strong interpersonal skills; ability to work with diverse groups.
  • Ability to lift 40 pounds

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelors degree or equivalent required           
  • Minimum of two years of experience supporting computer users in an academic environment strongly preferred.
  • Experience supporting various operating systems (Windows/Mac) and major applications required.
  • Web content editing experience and skills required.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/153146/computer-support-specialist 

Research Sofware Engineer

 

JOB TITLE:                Research Software Engineer

DEPARTMENT:         School of Natural Sciences

REPORTS TO:           IT Manager, School of Natural Sciences

The School of Natural Sciences at the Institute for Advanced Study in Princeton, New Jersey, has an opening for a research software engineer.

The successful applicant will work with the faculty and members of the School to develop and maintain research software.  This might include developing, implementing, and testing novel and emerging algorithms, helping to profile and optimize existing research software, or helping to parallelize and/or migrate existing codes to new high-performance computer architectures such as GPUs.  The candidate would also help with training and education in topics related to software engineering and high-performance computing. 

Research experience in any area of computational astrophysics or physics is required, along with experience in modern techniques for software engineering, parallel processing, performance monitoring, de-bugging tools, and similar topics.  It is expected the candidate will participate fully in the research environment at the IAS, including publishing and disseminating the results of their work.  The ideal candidate will have strong programming skills, particularly with modern languages such as C++ and Python.  In addition, experience working with high-performance computing environments, particularly massively parallel environments, is also preferred. 

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/153312/research-software-engineer

System Administrator

 

 

JOB TITLE:              System Administrator                                                                      

DEPARTMENT:      Information Technology      

REPORTS TO:         IT Manager, Information Technology Group                  

Position Summary    

Reporting to the Computer Manager, ITG, the Systems Administrator is responsible for supporting and maintaining computer systems throughout the Institute’s campus.

Position Duties and Responsibilities:

  • Responsible for the installation, configuration, testing, management, maintenance, monitoring and support of Windows-based servers, VMware hosts and Active Directory managed by ITG.
  • Responsible for building and maintaining Windows 10 desktop image and automating application updates.
  • Manages daily and monthly workflows such as server patching and backups.
  • Provides support to other team members and participate in campus computing projects.
  • Participate in administering Active Directory, VMware environment, Zimbra, backups and monitoring systems.
  • Provides system automation, scripting and modification as needed.
  • Provides on-call computing support during weekends and/or holiday breaks on a rotational basis with other staff members.
  • May perform additional job duties as assigned.

Education, Experience and Knowledge

  • Bachelor's degree or equivalent academic experience is required
  • Minimum of two years of work experience with Windows administration is required.
  • Candidates with current MCSE certification are preferred.
  • Significant work experience with PowerShell with module creation is required.
  • Experience deploying and maintaining Windows desktops using Chocolatey is highly preferred.
  • VMware environment support experience is preferred.
  • Knowledge of networking essentials is required.
  • Experience with Linux System administration is a preferred.
  • Experience with Microsoft Deployment Toolkit, Packer, Remote Desktop Services and WSUS is preferred.
  • Candidate must possess strong verbal, written and interpersonal skills.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/155104/system-administrator