Job Postings

Position Summary

Founded in 1930, the Institute for Advanced Study (IAS) is one of the world’s leading centers for basic research, serving as a model for independent inquiry and academic freedom worldwide.

Reporting to the Director of Development Operations, the Development Data and Prospect Research Manager provides critical support for revenue generation at the Institute by efficiently collecting, entering, and reporting on fundraising data; optimizing the use of fundraising systems; providing data-driven insights and analysis; and identifying, evaluating, and reporting on existing and potential sources of philanthropic support to advance IAS priorities. This position requires a flexible blend of quantitative and qualitative research and communication skills.

Position Duties and Responsibilities

Prospect identification, assessment, and research (40%)

  • Compile and analyze data from a broad range of sources in order to apply a standardized assessment of the philanthropic capacity and interests of key donors and prospects.
  • Both proactively and in response to requests from the Chief Development Officer and other Development colleagues, prepare confidential and thoroughly researched profiles, reports, and briefings tailored creatively and thoughtfully to the needs of a variety of audiences, including prospect managers, the Institute Director, and Board of Trustees.
  • Collaborate with Development colleagues in the compilation of donor lists for appeals, stewardship material, and other regular and ad-hoc reports and communications, including stewardship reports, invitation lists for events, and the annual report. 
  • Assist appropriate members of the IAS community in proper due diligence on current and potential donors, ensuring that all gifts accepted by IAS reflect favorably on the Institute.
  • Ensure key prospect data is collected and accurately entered into the database.
  • Proactively identify new funding opportunities for annual giving, planned giving, and major gifts, in alignment with the evolving priorities of IAS.
  • Identify and track key relationships between the existing IAS community and prospective new sources of support.
  • Collaborate with prospect managers to optimize prospect pipelines by providing appropriate analysis and actionable support to inform prospect strategies, including participating in regular prospect strategy meeting with key stakeholders.
  • Track the development of the donor relationship through a standardized solicitation cycle, ensuring that prospect information recorded in the database is consistent and in alignment with Development policies.
  • Work with the Director of Development Operations to refine and communicate systems, policies, and procedures for efficiently tracking donors and prospects. 

Gift and data entry (25%)

  • Ensure that the entry of gifts and other critical fundraising data is complete, consistent, organized, and aligned with industry best practices to support donor relations, facilitate queries and reporting, and enable strategic internal decision-making.
  • Create and maintain accurate constituent records, including biographical information, contact information, interactions with IAS, media, notes, event attendance, and other attributes.
  • Provide technical support to all users of the database and serve as the primary point of contact for donor questions related to gifts, acknowledgments, email preferences, and other day-to-day donor needs.

Reporting, analysis, and management of database and other development systems (25%)

  • Produce regular gift, pledge, and reconciliation reports, donor lists, and other ad hoc reports as needed.
  • Assist in designing audits and lead clean-up projects to maintain integrity of all data in Raiser’s Edge, MailChimp, and other critical Development platforms. 
  • Identify and recommend upgrades, new or revised business rules and procedures, and data migration projects, and assist ITG team in managing implementation as needed.
  • Coordinate with Director of Development Operations to identify and assess opportunities and trends in IAS fundraising data, providing actionable data-driven insights to enhance fundraising strategies.
  • Coordinate with Director of Development Operations to design, implement, and revise data visualizations to present complex information and analysis in a clear and concise manner suitable to a variety of stakeholders.

Subject matter expertise, professional development, and other responsibilities as assigned (10%)

  • Via courses, webinars, and professional conferences, stay abreast of all developments in industry best practices, tools, subscriptions, and emerging conversations related to gift recording, database management, and prospect research, particularly related to IRS charitable giving guidelines, ethical intelligence-gathering techniques, the protection of donor privacy, and fundraising data analysis.
  • Other duties and responsibilities as assigned. 

Qualifications

  • Superior quantitative analysis and strategic thinking skills. Ability to quickly dissect complex problems and design and execute efficient solutions. 
  • Exceptional presentation skills, both written and oral. Adept at describing data clearly and concisely in both visual and narrative form, using a variety of platforms to meet the needs of a wide range of audiences.
  • Customer service orientation with the ability to forge productive relationships throughout the department and across the Institute, fostering teamwork and collaboration to achieve collective goals.
  • Experience prioritizing multiple projects simultaneously and meeting tight deadlines with flexibility, attention to detail, and grace under pressure. 
  • Knowledge of best practices in fundraising and prospect research, with the ability to recommend new systems in response to a rapidly changing field.
  • Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner. 
  • Highly proficient in Excel or other tools for data manipulation and analysis. Exceptional proficiency with other standard office technology, including database management software and other Microsoft Office platforms.
  • Experience in Raiser’s Edge preferred.
  • Experience with data visualization tools such as PowerBI, Tableau, or Qlik preferred. 
  • Prior experience in prospect research and associated tools and platforms preferred.

Supervisory Responsibilities

  • None

Education, Experience, and Knowledge

  • Bachelor’s degree or at least five years of equivalent experience required.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/2503647/Instit…

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

Position Summary

Leads trouble-shooting and repair efforts on residential and commercial grade geothermal water source heating, ventilating, air conditioning, and refrigeration (HVACR) systems and multi-zone systems that incorporate pneumatic, electronic, and/or programmable logic controls. Creates drawings or plans for HVAC modifications, and leads the installation of components that require controls programming and linkage to the building automation system (BAS).

Essential Job Duties

  • Leads lower level HVACR technicians in troubleshooting, diagnosis, and repair of residential and commercial air conditioning and multi-zone heating and cooling systems that incorporate pneumatic, digital, and building automation system (BAS).
  • Develops heating, ventilating, air conditioning, and refrigeration (HVACR) system modification plans and estimates jobs for remodel activities.
  • Creates preventive maintenance checklists for all related equipment.
  • Interprets as-built building blueprints and recommends system modifications for remodel projects in accordance with applicable regulations.
  • Researches and selects materials for HVACR systems installation, repair, and maintenance.
  • Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  • Performs miscellaneous job-related duties as assigned.

All other duties as assigned by the Maintenance Supervisor (10%)

Minimum Qualifications 

  • High school diploma or GED; at least 5 years of journeyman-level trade experience directly related to the duties and responsibilities specified. 
  • Possession of a current NJ EPA Refrigerant Certification.
  • Thorough knowledge of commercial-grade geothermal water source heat pumps.

Preferred Qualifications

  • Strong knowledge of HVACR installation, troubleshooting, repair and maintenance.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Ability to use hand and power tools applicable to trade.
  • Ability to lead and train staff.
  • Ability to develop heating, ventilating, and air conditioning system modification plans.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to read schematics and blueprints and/or technical manuals.
  • Documents and tracks preventive maintenance activities.
  • Knowledge of mechanical systems, building materials, and emergency maintenance.
  • Detailed knowledge of HVAC systems that incorporate digital control systems and are linked to a multi-building, computer-based building automation system (BAS).  

Supervisory Responsibilities

None

Working Conditions

  • Work involves almost constant exposure to unusual elements, such as extreme temperatures, chemicals, dirt, dust, fumes, smoke, and/or loud noises.
  • Considerable physical activity. Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
  • Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link: https://recruiting.paylocity.com/recruiting/jobs/Details/2237043/Institute-for-Advanced-Study/Master-HVACR-Technician

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

Position Summary

Reporting to the IT Manager, Software Engineering and working with administrative and technical staff, will develop, modify and maintain the Institute’s custom web-based and CLI-based software applications and public websites. 

Essential Job Duties

Build, maintain and monitor custom web and CLI software applications.  (60%)

  • Under the guidance of the IT Manager, develop and integrate software systems in support of the Institute’s initiatives
  • Employ proper change management and software development lifecycle techniques
  • Work with peers and end users to develop requirements and provide support for software systems

Build, maintain and monitor public websites. (30%)

  • Work with Institute stakeholders and outside partners to develop and maintain the Institute’s web presence.
  • Conduct routine testing and assessments of existing sites and their functionality
  • Support IAS content contributors in their use of these sites

All other duties and responsibilities, as assigned by the IT Manager, Software Engineering (10%)

Minimum Qualifications

  • BA or BS Degree in Computer Science, Information Technology or a related field
  • Proficiency in an object-oriented programming language
  • Demonstrates an ability to learn new technologies
  • Shows interest and aptitude in building software systems and tools
  • Strong communication skills - both verbal and written

Supervisory Responsibilities

  • None

Working Conditions

  • Must be able to remain in a stationary position for prolonged periods of time.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/2500475/Institute-for-Advanced-Study/Software-Engineer

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.