Job Postings
The Institute for Advanced Study in Princeton, NJ is seeking Computing Support interns for our Information Technology Group. In this paid internship, successful candidates will be responsible for assisting our IT staff in supporting a diverse population of scholars. Ideal candidates will have existing knowledge and skills in desktop support for Windows or Mac OS. This is an excellent opportunity to work with a vast array of software and technology in a short period of time.
MAJOR DUTIES AND RESPONSIBILITIES:
- Assist in providing support for desktop Mac/PC systems, mobile devices, networked printers, wireless, VPN clients, mail clients and commercial productivity software.
- Participate in the process of tracking equipment and logging support requests to maintain accurate records.
- Opportunity to lead or participate in an IT project.
- Opportunity to create and update online support documentation.
- Other duties as assigned.
MINIMUM AND PREFERRED REQUIREMENTS:
- Must be a currently enrolled freshmen or sophomore undergraduate student.
- Must be able to work at least eight hours per week during the school year scheduled between 8 am and 5 pm on weekdays.
- Strong PC or Mac troubleshooting skills are required.
- Strong verbal and written communication skills are required.
- Ability to lift and move computer equipment short distances is required.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
Interested candidates please apply to the position at: https://ias.primepay-recruit.com/job/720232/computer-support-intern
Position Summary
The incumbent will be responsible for organizing and supporting School programs; creating, managing, and maintaining web pages and databases; preparing and producing School materials and publications; and providing administrative and editorial assistance to the UPS Foundation Professor, Visiting and Emeritus Professors, and the School Administrative Officer.
Essential Job Duties
Coordinate and support the School’s fellowship program as well as other School programs, events, publications, and special projects (50%)
- Work in tandem with the School Administrative Officer (AO) to handle all aspects of the annual fellowship program, including managing the application/notification/registration processes and relevant databases.
- Organize seminars, workshops, conferences, and other academic events, such as the 2024 Summer Program in Social Science, annual IAS Lectures on Public Policy, and Theme-related convenings. Staff the events themselves, as needed.
- Create and maintain School databases and mailing lists.
- Create and maintain the School’s web pages, keeping all information and images up to date and accurate. Assist in devising and implementing layout, design, and content changes as assigned.
- Coordinate School photography. Organize, catalog, and distribute images.
- Prepare, proofread, and publish School publications, as assigned.
Provide organizational, planning, administrative, and editorial support to the UPS Foundation Professor, Visiting Faculty, and the School Administrative Officer (40%)
- Keep faculty CVs, web pages, and individual websites updated; provide content editing as assigned.
- Assist with the preparation of book and article manuscripts, including proofreading and interacting with both internal and external contacts to ensure a quality end-product.
- Schedule and coordinate meetings and workshops; facilitate visits of short-term researchers.
- Assist in the creation of departmental reports and presentations as well as grant proposals and reports and other materials.
- Organize domestic and international travel itineraries.
- Process faculty and visitor expense reports and reimbursement/payment requests.
- Track faculty research fund and grant fund expenditures; reconcile reports
- Establish, maintain, process, and update files, records, and other documents. Prepare and distribute reports, as needed.
- Handle initial press inquiries as needed.
All other duties as assigned by the School Administrative Officer (10%)
- Provide administrative and editorial support to Professors Emeriti and visiting professors as needed.
- Work with other departments and operating units to address day-to-day administrative and operational matters, and provide back-up support to other administrative personnel, as needed, to contribute to the efficiency and effectiveness of School operations.
- Assist with annual turnover of visiting scholars’ offices.
Minimum Qualifications
- Excellent interpersonal skills; ability to work cooperatively in a team environment and share expertise with others
- Ability to interact with high-level academics, executives, and high-profile individuals
- Ability to establish and maintain collaborative relationships across other departments
- Ability to maintain confidentiality and exercise discretion
- Excellent written, verbal communication, editing, and proofreading skills
- Strong organizational and time management skills
- Ability to work independently, completing tasks accurately, with attention to detail, and in a timely manner
- Demonstrated proficiency in a range of word processing, administrative, data management, collaboration, presentation, and publishing applications required, including Microsoft Word, Excel, and PowerPoint; Google Docs, Sheets, and Slides; Zoom, Slack, Doodle, Dropbox; and Adobe Pro
Preferred Qualifications
- Bachelor’s degree or equivalent
- Database skills and web content editing skills (ideally Drupal 10)
- Familiarity with Adobe InDesign, Photoshop, and Lightroom
- Minimum two years administrative, editorial, and/or events coordinating experience
- Prior experience in an academic setting
Supervisory Responsibilities
- None
Working Conditions
- Must be able to remain in a stationary position for prolonged periods of time.
The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.
To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Diversity, Equity & Inclusion Statement
At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.” We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued. We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole. We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.
We offer a competitive salary and benefits package which includes partially Institute paid health, vision and dental insurance, an excellent retirement plan, and a generous paid time off program.
Please submit a cover letter and resume for consideration using this link: