Job Postings

JOB TITLE:              Computing Support Intern

DEPARTMENT:        Information Technology Group

SUPERVISOR:          IT Manager

The Institute for Advanced Study in Princeton, NJ is seeking Computing Support interns for our Information Technology Group.  In this paid internship, successful candidates will be responsible for assisting our IT staff in supporting a diverse population of scholars.  Ideal candidates will have existing knowledge and skills in desktop support for Windows or Mac OS.  This is an excellent opportunity to work with a vast array of software and technology in a short period of time. 

MAJOR DUTIES AND RESPONSIBILITIES:

  1. Assist in providing support for desktop Mac/PC systems, mobile devices, networked printers, wireless, VPN clients, mail clients and commercial productivity software.
  2. Participate in the process of tracking equipment and logging support requests to maintain accurate records.   
  3. Opportunity to lead or participate in an IT project.
  4. Opportunity to create and update online support documentation.
  5. Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  1. Only current college undergraduates (freshmen-juniors) may apply for this position.
  2. Must be able to work at least eight hours per week during the school year scheduled between 8 am and 5 pm on weekdays.
  3. Strong PC or Mac troubleshooting skills are required.
  4. Strong verbal and written communication skills are required.
  5. Ability to lift and move computer equipment short distances is required.

Please note that proof of COVID-19 vaccination is required to work on campus.  

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/354316/computing-support-intern

JOB TITLE:               Catering/Dining Room Assistant Manager                                            

DEPARTMENT:        Dining Services

REPORTS TO:           Chef   

Position Summary      

Provide general catering assistance for dining services, including catering support at various events.

Position Duties and Responsibilities

  • Prepare, assemble orders and paperwork for catering functions
  • Assemble paperwork for billing
  • Check, prepare and set up for daily catering orders.
  • Assist in preparation of food for catering
  • Set-up room or office for catering function
  • Deliver catering order and style food display
  • Take down and clean room or office
  • Return food and equipment to the kitchen.
  • Replace or replenish supplies
  • Prepare and style flower bouquet and decorations
  • Wrap dinner guests favors
  • Prepare gift baskets and welcome coffee sets
  • Use correct cleaning chemicals for designated items, according to OSHA regulations and New Jersey board of health requirements.
  • Maintain cleanliness and organization of work areas throughout the shift.
  • Bartend, wait on tables, Function as host when needed
  • Process rental orders (orders and returns)
  • Work as a floor manager assistant / Maître D’ / Sommelier on dinner and large functions
  • Train wait-staff, bartenders and all FOH staff
  • Coordinate floor setup for events with host and maintenance staff
  • Set up restaurant with linen, glassware, tableware
  • Attend wine tastings and continuously train
  • Wine inventory and wine room organization / re-supply
  • Assist serving line at lunch
  • Rotate supplies, use FIFO (First In First Out) system
  • Report any damages, maintenance problems or safety hazards to the DS manager and / or Sous - chef or engineering.
  • Adhere to all health department, sanitation and safety regulations as required by the DS department.
  • Wash and sanitize hands before leaving the bathroom, after handling the garbage and / or any unsanitary ware or equipment.

All other duties as assigned by the Chef

Skills and Abilities

  • Ability to perform duties with attention to details, speed, accuracy, follow through and cooperativeness.
  • Ability to follow directions.
  • Ability to adapt to meet priority changes of workflow or requirements.
  • Ability to supervise and direct employees
  • Ability to interact in a professional manner with host, guest and staff
  • Ability to learn and adapt to new environments.
  • Ability to exert physical effort in transporting equipment and wares up to 40 lb. in weight.
  • Ability to withstand high temperatures, moisture and noise levels in work areas.
  • Ability to endure abundant physical movements of up to four hours in length.           

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • ServSafe Certification strongly preferred
  • Fluency in English required
  • Excellent knowledge of table service, wine and dining room floor management
  • Outgoing personality
  • Must be organized
  • Must have excellent working knowledge of Microsoft office, Micros POS, Caterease and/or Open Table
  • Serve Safe certified
  • First aid & AED certified
  • High school graduate or equivalent vocational training preferred.
  • Previous experience in a quality hotel or restaurant preferred
  • Familiarity with proper sanitation regulations preferred.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:https://ias.synchr-recruit.com/job/404140/catering-dining-room-assistant-manager

JOB TITLE:               Computer Support Specialist                                                    

DEPARTMENT:        Information Technology Group

REPORTS TO:           IT Manager, ITG                 

Position Summary The Computing Support Specialist is responsible for assisting faculty, members and staff with computing issues.  All other duties, as assigned by the IT Manager, ITG.

Position Duties and Responsibilities

Responsible for assisting faculty, members and staff with computing issues (90%)

  • Performs technical problem solving and assistance for various software applications and hardware systems for department users in response to specific requests.
  • Performs routine hardware and software maintenance and assists in proper upkeep and utilization of systems. installs, configures, maintains  computer hardware/software and their associated components to ensure maximum operating efficiency.
  • Provides technical support to Institute users on an ongoing basis. Documents incoming requests received via ticket tracking system, voicemail, email, or while providing daily field support to user groups, to include requestor’s name, explanation of problem, response time, resolution, work completed, etc. Enters, maintain, and follows up on support requests and/or work orders based on priority and severity of request. Maintains request log and, upon problem resolution, updates user request in the departmental tracking system.
  • Maintains and updates inventory of equipment to ensure maintenance of adequate inventory levels and immediate availability based on organizational needs.
  • Provides resources for individual and/or group instruction and training to users on computer hardware and software.
  • Acts as liaison with users and outside vendors for equipment repairs and software problems.
  • Assists departments with troubleshooting web pages and special projects.

All other duties as assigned by the IT Manager, ITG

Skills and Abilities

  • Must be responsible, self-motivated, self-starter, personable and well-organized.
  • Superior customer service skills to deal with both internal and external customers.
  • Ability to manage and prioritize tasks at a very active help desk.
  • Strong interpersonal skills; ability to work with diverse groups.
  • Ability to lift 40 pounds

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelors degree or equivalent required.                                                              
  • Minimum of one year of experience supporting computer users in an academic environment strongly preferred.
  • Experience supporting Mac and Windows operating systems and major application suites required.
  • Certifications in supporting operating systems and software suites preferred.
  • Web content editing experience and skills required.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:  https://ias.synchr-recruit.com/job/405276/computer-support-specialist

JOB TITLE:               Academic Assistant                 

DEPARTMENT:        School of Mathematics

REPORTS TO:           School Administrative Officer              

Position Summary                                          

The Academic Assistant is responsible for providing administrative assistance and clerical support to the School Administrative Officer, Faculty, Members, and Visitors.

Position Duties and Responsibilities

Faculty Support, Workshops, and Seminars (40%)

  • Provides administrative assistance and clerical support to faculty members.
  • Makes travel arrangements, creates itineraries, and processes reimbursements upon return.
  • Maintains and updates calendars.
  • Creates, updates and maintains websites using Drupal.
  • Prepares letters of recommendation in LaTeX, tracks the deadlines, and issues reminders.
  • Types mathematical papers and presentations using LaTeX and other software. 
  • Organizes weekly seminars lead by assigned faculty.
  • Coordinates short-term visits for corresponding seminar speakers.
  • Coordinates short-term visits for faculty collaborators.
  • Collaborates with the Program Manager to plan workshops and conferences for assigned faculty.
  • Assists with monitoring deadlines and compiling data for faculty grant reports.
  • Assists with monitoring deadlines and meeting specifications for journals and other publishers.

Member Support (40%)

  • Fulfills the following Member support functions for 20-25% of the School’s annual Members:
    • Drafts, sends, tracks, and files new offer letters.
    • Guides new Members through the onboarding process.
    • Turns over Member offices and submits SchoolDude requests as necessary.
    • Schedules and facilitates Member check-in meetings.
    • Writes and sends annual funding and travel letters.
    • Coordinates short-term visits for approved Member collaborators.
    • Processes Member reimbursements.
    • Sends and answers questions about departure instructions.

School Projects (10%)

  • Collaborates with Math Computing to update and maintain the School’s application on Mathjobs.
  • For each application, creates a digital folder and adds relevant data to Access.
  • Provides instructions and answers questions for both applicants and application readers.
  • Updates and maintains Member/Visitor records in P3 and Access.
  • Creates, edits/maintains, and distributes various annual reports.

All Other Duties as Assigned by the Supervisor (10%)

Skills and Abilities

  • Proficiency in standard office software including G-Suite and Microsoft Word, Excel, and Access
  • Knowledge of or ability to learn Drupal
  • Knowledge of or ability to learn LaTeX and other current scientific software
  • Strong written and verbal communication skills
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment
  • Ability to maintain confidentiality

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Minimum Education Required: Bachelor’s degree
  • Minimum Experience Required: 3-5 years, preferably in an academic setting

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:https://ias.synchr-recruit.com/job/422209/school-of-mathematics-academic-assistant