Job Postings

Position Summary

The Institute for Advanced Study prides itself on offering a world-class dining experience for its community. Simons Hall, and the culinary delights that await its guests, is widely known to be one of the best dining experiences in Princeton. In addition to the offering of lunches and the renowned tea time daily, the Institute operates a restaurant that serves a prix fixe four-course dinner and our on-campus wine cellar offers a remarkable selection for pairings. A more casual experience is offered at the Rubenstein Commons in the café and at the bar. Dining at the Institute is considered an integral part of the scholarly experience. We are seeking a visionary and accomplished chef to be the culinary mastermind for the Institute.

The Chef/Director of Dining Services will play a crucial role in creating an exceptional culinary experience for the Institute community and its invited guests, by curating and executing a compelling offering of menus inspired by a myriad of cuisines.

The ideal candidate will have strong leadership skills, a talent for inspiring teams, and a passion for creating unique experiences and delivering excellence in food preparation and presentation.

Essential Job Duties

Overall operational oversight, supervision and management of Dining Services (90%)

· Serve as the culinary creator for all food and beverage served in Simons Hall, Rubenstein Commons, daily Tea Time and IAS catered events, ensuring creative, high-quality production and presentation

· Actively engage with constituents to understand their preferences, gather feedback and ensure an extraordinary experience

· Responsible for creative and innovative menu/recipe development with a focus on fresh, local and sustainable foods

· Ensure consistency and quality of food while maintaining food safety standards and managing efficient use of resources

· Coordinate food production, catering and dining staff to provide accurate and complete menu requirements for all customers

· Ensure the lunch, servery dinner, gourmet dinner and Rubenstein Commons bar/dinner, services exceed the expectations of our community

· In partnership with the Business Office, purchase food, beverages, supplies, and equipment, manage budget and inventory control

· Responsible for hiring, training, motivating, and evaluating dining services staff

All other duties as assigned by the Chief Operating Officer/Associate Director for Finance and Administration (10%)

Requirements  

Minimum Qualifications

· Culinary degree or equivalent work experience

· Culinary artist with a passion for innovation and a keen understanding of high-end dining trends

· Ability to lead a culinary team to deliver exceptional cuisine

· 10 years’ progressively responsible management experience, including 2 years in institutional food service

· ServSafe certification

· Excellent organizational, communication and customer service skills

· Capable of recognizing and resolving issues efficiently

· Strong delegation skills

· Ability to keep abreast of cooking trends and best practices

· Working knowledge of various computer software programs

Preferred Qualifications

· Master in Culinary Arts

Supervisory Responsibilities

· Catering Supervisor/ Dining Room Manager 

· Catering/Dining Room Assistant Manager 

· Line Cook/ Roundsman (4)

· Pantry Cook

· Pastry Chef 

· Sous-Chef 

· Steward (2)

· Warewasher (2)

Working Conditions

· Ability to lift up to 50 pounds

· Ability to stand for long periods of time

· Ability to lift, bend, stoop and twist

· Ability to work in high-temperature and refrigerated kitchen environment

· Long working days based on level of activity on campus

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/2325849/Institute-for-Advanced-Study/ChefDirector-of-Dining-Services

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community. 

Position Summary

The Institute for Advanced Study in Princeton, NJ, seeks a Chief Communications Officer to communicate the mission and impact of IAS and serve as the strategic lead in sustaining the Institute’s reputation as a singular venue for discovery and the free and vibrant exchange of ideas.

Reporting to the Associate Director/Assistant Secretary, the CCO will collaborate with Faculty and Administrative Officers in leading the communications, marketing, editorial, website, and creative services functions, including video development and the promotion of public events, to advance the work of the Faculty and Board of Trustees. Responsibilities include content strategy, philanthropic marketing, reputation management, and leadership communications.

Essential Job Duties

Content development (30%)

  • Serve as the Institute’s principal institutional writer and lead communications liaison to the Faculty and senior administrators in amplifying the history and relevance of research and discovery
  • Design and operationalize a multimedia content strategy to amplify key messages for priority audiences across digital and print channels 
  • Direct content development, from research to purpose and placement, to support communications and fundraising objectives while deepening connections with the IAS community

External relations and reputation management (20%)

  • Collaborate with internal and external constituents (Faculty, current and past Members, Trustees, community partners, and academic institutions) to amplify institutional values and help sustain the Institute’s reputation as a destination for thought leaders from diverse sectors to exchange and test ideas
  • Act as an authorized spokesperson for the Institute and partner with Faculty and senior administrators to coordinate media inquiries and IAS communications, such as press releases and social media / website content, while ensuring consistency of institutional voice, editorial style, and visual identity across platforms

Strategy and resource planning (15%)

  • As communications channels evolve, develop a comprehensive communications strategy to amplify IAS forms of discovery and harmonize the diverse needs and expectations of the Institute community
  • Identify new and leverage existing communications technologies and tools to bring content (articles, videos, news briefs, archival material, exhibits, photography, and externally published material) to priority audiences and measure their impact 

Personnel management (15%)

  • Provide strategic and operational leadership for the Communications team in developing long-term goals that align with the Institute’s priority initiatives
  • Oversee resource planning and operating budgets to ensure that the Communications function remains responsive to the existing and emerging needs of Faculty, Staff, Members, and the Board of Trustees
  • Oversee selection and supervision of freelance writers, videographers, photographers, and designers
  • Provide leadership for cross-departmental and cross-campus initiatives (e.g., technology platforms)

Leadership and internal communications (10%)

  • Serve as a senior advisor to the Director and Associate Director/Assistant Secretary on the development of digital and print content, presentations, and remarks

All other duties as assigned by the Associate Director/Assistant Secretary (10%)

Minimum Qualifications

  • Exceptional written and oral communication skills, and superb analytical and organizational skills; ability to write clearly for all audiences about research in the sciences and humanities
  • 10+ years of experience in communications, staff management, strategic planning, crisis communications, and budgeting; demonstrated skill in message and audience development
  • Demonstrated ability to operate independently, set goals, and be disciplined in achieving them with minimal supervision
  • Demonstrated ability to manage multiple projects with strong detail orientation, sound judgement, diplomacy, discernment, and discretion
  • Demonstrated ability to maintain a high degree of confidentiality in all matters related to the Director’s Office, the Board of Trustees, and all matters requiring sensitivity and discretion
  • Demonstrated ability to work well with people from a multitude of backgrounds
  • Demonstrated ability to work under pressure and meet short deadlines
  • Strong and efficient research and presentational skills
  • Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint; deep understanding of communications technologies and measurement tools

Preferred Qualifications

  • Strong familiarity with the Institute and its mission 
  • Advanced degree

Supervisory Responsibilities

  • Communications and Public Relations Manager
  • Associate Editor of Publications
  • Digital Engagement Specialist
  • Editorial Assistant 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/2194132/Institute-for-Advanced-Study/Chief-Communications-Officer

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

Position Summary

Under the direction of the Archivist, contribute to the development, documentation, and maintenance of the repository to support the preservation and access of the Shelby White and Leon Levy Archives Center’s digitized and born-digital collection holdings. 

Essential Job Duties

  • Contribute to the creation of policies and procedures for managing the accession, arrangement, description, and access of archival materials to be ingested into the digital preservation repository. 
  • Ensure accessibility of the collection by following best practices for metadata creation and authority control.
  • Together with the Archivist, oversee operational control and organization of all stored digital preservation assets.
  • Manage efforts to populate digital collections in the digital preservation repository by contributing to long-term planning and scanning on demand to support routine reference. 
  • Work alongside the Institute Archivist to appraise and maintain the regular archive of the Institute for Advanced Study’s web presence.
  • Assist with community outreach and engagement efforts.

All other duties as assigned by the archivist (10%)

Minimum Qualifications

  • Master’s degree in Library or Information Science from ALA-accredited program.
  • Minimum of two years of experience working in collection services and/or digitization services for archives, libraries, museums, and/or cultural heritage workspaces. 
  • Experience with archival software systems and/or databases, including digital asset preservation systems, such as Preservica or Archivematica, and/or archival collection management systems, such as ArchivesSpace. 
  • Knowledge of archival metadata standards and authorities (e.g., DC, EAD, EAC-CPF, LCSH, LCNAF, etc.)
  • Proficient office and computer software skills required.
  • Demonstrated commitment to diversity, equity, and inclusion for marginalized groups.
  • Demonstrated commitment to professional service and growth. 
  • Excellent written and oral communication skills and strong public service orientation.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment and share expertise with others required.
  • Ability to research and work independently
  • Demonstrated commitment to professional service and growth.

Preferred Qualifications

  • Additional graduate degree in a related field. 
  • Knowledge of current developments in linked data, semantic web applications and the Resource Description Framework (RDF). 
  • Working knowledge of or experience with digital asset management (DAM) platforms.
  • Experience in the hiring and training of student employees.

Supervisory Responsibilities

  • Working under the guidance of the Archivist, supervise the work of summer students and interns. 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/2169272/Institute-for-Advanced-Study/Digital-Collections-Archivist

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

Position Summary

The Executive Director will oversee the Institute’s keystone effort to extend the reach of its research through a new Center for Collaborative Research. Building upon the Institute’s global reputation as a singular venue for discovery and its long tradition of convening talent from across the world, the Center for Collaborative Research (CCR) will expand the Institute’s capacity for research in all fields by enabling flexible and scalable collaborations within and across disciplines. Offering the opportunity to engage in team-based, theme-based, interdisciplinary, and inter-institutional research, the CCR will support Institute Faculty and Members in their fundamental research as well as in any explorations of applications for that research they wish to undertake, and serve as a nexus for partnerships with other research institutions worldwide.

The Executive Director reports to Director and, in addition to oversight of the CCR, provides general support for the Institute’s interdisciplinary academic functions, which include its program of two Distinguished Director’s Professors and its 10-15 Von Neumann Members at Large.  The Executive Director will also support the Director in all academic functions of the Director’s Office.

Essential Job Duties

Center for Collaborative Research (60%)

  • In collaboration with the Director, design a process that brings the vision for the Center for Collaborative Research to life and expand the Institute’s capacity for discovery in all fields
  • Partner with Director in designing an evaluative process for proposals, including an internal grant competition
  • Work closely with the Director and colleagues from across the four Schools to launch and support research projects housed in the CCR
  • Work closely with the Director and colleagues to launch and support partnerships with other research institutions
  • Collaborate with colleagues from Schools, Events, and Facilities to program and manage space for scholars and convenings
  • Partner with colleagues in the development and business offices to identify, administer, and steward foundations and individual donors to the CCR
  • Build a team that oversees research development and support for all CCR activities

Academic affairs coordination (20%)

  • Support Director’s Professorships and Members-at-Large
  • Support the Director in other academic functions of the Director’s Office (ad hoc committees, recruitment, academic partnerships, on-site research associates,etc.)

Budget modeling and management (10%)

  • Model annual and long-term budgets and manage CCR research and operational budgets with the business office

All other duties as assigned by the Director (10%)

Minimum Qualifications

  • Post-baccalaureate degree
  • Minimum of 10 years of related experience, with demonstrated strong leadership potential and well-developed interpersonal skills for promoting collegiality 
  • Ability to establish and maintain rapport with Faculty and Staff in an academic and professional setting
  • Excellent analytical, planning and organizational skills
  • Excellent written and oral communication skills
  • Exceptionally strong interpersonal skills, including the ability to consistently be diplomatic, tactful and professional
  • Ability to interact with Faculty, Trustees, and leaders from other organizations, and all levels of staff
  • Strong interest in academic institutional policies and playing a leadership role in research institutional life
  • Ability to draft original correspondence and condense/summarize material
  • Capacity to work independently on multiple projects by prioritizing, multi-tasking, and being flexible
  • Sound judgment and discretion when working with sensitive and confidential information

Preferred Qualifications

  • PhD
  • Previous experience in strategic planning, administrative processes, academic program development, and faculty recruitment and retention
  • Prior experience directing an academic research center, or as a research foundation Program Officer/Director, or at the Assistant/Associate Dean/Provost-level of a major academic research institution

Supervisory Responsibilities

  • To be determined

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

We offer a competitive salary and benefits package. For consideration please apply with a cover letter and CV using this link:

https://recruiting.paylocity.com/recruiting/jobs/Details/2166481/Institute-for-Advanced-Study/Executive-Director-Center-for-Collaborative-Research

 

 

Position Summary

Leads trouble-shooting and repair efforts on residential and commercial grade geothermal water source heating, ventilating, air conditioning, and refrigeration (HVACR) systems and multi-zone systems that incorporate pneumatic, electronic, and/or programmable logic controls. Creates drawings or plans for HVAC modifications, and leads the installation of components that require controls programming and linkage to the building automation system (BAS).

Essential Job Duties

  • Leads lower level HVACR technicians in troubleshooting, diagnosis, and repair of residential and commercial air conditioning and multi-zone heating and cooling systems that incorporate pneumatic, digital, and building automation system (BAS).
  • Develops heating, ventilating, air conditioning, and refrigeration (HVACR) system modification plans and estimates jobs for remodel activities.
  • Creates preventive maintenance checklists for all related equipment.
  • Interprets as-built building blueprints and recommends system modifications for remodel projects in accordance with applicable regulations.
  • Researches and selects materials for HVACR systems installation, repair, and maintenance.
  • Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  • Performs miscellaneous job-related duties as assigned.

All other duties as assigned by the Maintenance Supervisor (10%)

Minimum Qualifications

  • High school diploma or GED; at least 5 years of journeyman-level trade experience directly related to the duties and responsibilities specified. 
  • Possession of a current NJ EPA Refrigerant Certification.
  • Thorough knowledge of commercial-grade geothermal water source heat pumps.

Preferred Qualifications

  • Strong knowledge of HVACR installation, troubleshooting, repair and maintenance.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Ability to use hand and power tools applicable to trade.
  • Ability to lead and train staff.
  • Ability to develop heating, ventilating, and air conditioning system modification plans.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to read schematics and blueprints and/or technical manuals.
  • Documents and tracks preventive maintenance activities.
  • Knowledge of mechanical systems, building materials, and emergency maintenance.
  • Detailed knowledge of HVAC systems that incorporate digital control systems and are linked to a multi-building, computer-based building automation system (BAS). 

Supervisory Responsibilities

None

Working Conditions

  • Work involves almost constant exposure to unusual elements, such as extreme temperatures, chemicals, dirt, dust, fumes, smoke, and/or loud noises.
  • Considerable physical activity. Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
  • Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/2237043/Institute-for-Advanced-Study/Master-HVACR-Technician

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

 

Position Summary

The Part-Time Events Coordinator will be responsible for providing events staffing support and assistance for a wide variety of Institute events planned by the Events office.

The incumbent will be responsible for coordinating logistical arrangements for events, overseeing the set-up of campus events, providing day-of event staffing for a robust program of events. 

Position Duties and Responsibilities

Events Logistical Support (70%)

  • Work with Dining Services and outside caterers to plan conference and workshop meals; produce menus, cost estimates to be shared with School organizers.
  • Book outside vendors for campus events including caterers, rental companies, tent rentals, musicians and florists. Schedule deliveries, arrange for Township permits, and organize campus activity related to outside vendors.
  • Make transportation and travel arrangements for campus visitors, assist with entering visitors into the P3 database.
  • Serve as a  liaison between Events and Dining Services to ensure that event logistics are communicated and provide support for event set up
  • Make and update Events planning documents: department calendars, event plans, production plans, floor plans. 
  • Provide oversight of logistical set up and break down with campus partners; provide any/all feedback to the Events Manager from event stakeholders. 
  • Make and update room reservations in SchoolDude, post production plans, and assist with tracking room request submissions
  • Assist with the events registration system: update event registrations, maintain waitlists, produce guest list reports, and send follow up and/or confirmation emails to guests.
  • Maintain events supplies and run errands, as needed.

Events Staffing (20%)

  • Staff events, as needed. 
  • All other duties as assigned. (10%)

Skills and Abilities

  • Excellent organizational, written and verbal presentation and interpersonal skills, and the ability to manage deadlines and multiple projects simultaneously required.  
  • Maintain a high degree of confidentiality in all matters requiring sensitivity and discretion.
  • Ability to manage multiple tasks and projects with flexibility and detail orientation.
  • Ability to prioritize, work under pressure, and meet short deadlines.
  • Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the Internet, database management software, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.

 Education, Experience and Knowledge

  • Bachelor’s Degree or equivalent required.
  • Minimum of three years related experience strongly preferred.
  • Strong interpersonal skills and ability to work productively as a team member required.
  • Strong attention to detail and proofreading ability, as well as excellent written and verbal skills.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

For consideration please apply with a cover letter and resume using this link: https://recruiting.paylocity.com/recruiting/jobs/Details/2375392/Institute-for-Advanced-Study/Part-Time-Events-Coordinator-6-month-appointment

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.