Job Postings

Position Summary   

Responsible for providing administrative assistance and clerical support to a Center for Systems Biology Emeritus Faculty member. 

Position Duties and Responsibilities

Responsible for providing secretarial support for Faculty member emeritus at the Center for Systems Biology

Prepare and keep updated detailed and complicated meeting and travel itineraries; communicate with internal and external parties to set, confirm, revise, meeting times, other details.

Type and proofread letters of recommendation; reference lists, grant documents, correspondence, reports. Update publications list, biosketches, CVs. Prepare PowerPoint slides for presentations.

Prepare and submit invoices and reimbursements, maintain files.

Screen, respond to and provide information about inquiries received through telephone calls, e-mail, postal mail and scheduled in person visitors; take accurate messages and refer inquires to appropriate individuals.

Make travel, meeting reservations.

All other duties as assigned by the Emeritus Faculty Member.

Skills and Abilities

  • Excellent proofreading, attention to detail, and strong oral and written communication skills. 
  • Strong administrative, office, and computer experience. 
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment.

Education, Experience and Knowledge

  • Bachelor’s degree or equivalent required 
  • 3-5 years administrative/secretarial experience preferred.     
  • Office and computer software skills (Word, Excel, PowerPoint, Adobe Acrobat DC) required. 
  • Strong oral and written communication skills required. 

The Institute for Advanced Study requires proof of vaccination.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.   

Interested candidates please apply online with this link:

https://ias.synchr-recruit.com/job/316819/part-time-academic-assistant-…

 

 

 

 

 

JOB TITLE:               Computer Support Specialist                                                   

DEPARTMENT:        Information Technology Group

REPORTS TO:           IT Manager, ITG                  

Position Summary The Computing Support Specialist is responsible for assisting faculty, members and staff with computing issues.  All other duties, as assigned by the IT Manager, ITG.

Position Duties and Responsibilities

Responsible for assisting faculty, members and staff with computing issues

  • Performs technical problem solving and assistance for various software applications and hardware systems for department users in response to specific requests.
  • Performs routine hardware and software maintenance and assists in proper upkeep and utilization of systems. installs, configures, maintains  computer hardware/software and their associated components to ensure maximum operating efficiency.
  • Provides technical support to Institute users on an ongoing basis. Documents incoming requests received via ticket tracking system, voicemail, email, or while providing daily field support to user groups, to include requestor’s name, explanation of problem, response time, resolution, work completed, etc. Enters, maintain, and follows up on support requests and/or work orders based on priority and severity of request. Maintains request log and, upon problem resolution, updates user request in the departmental tracking system.
  • Maintains and updates inventory of equipment to ensure maintenance of adequate inventory levels and immediate availability based on organizational needs.
  • Provides resources for individual and/or group instruction and training to users on computer hardware and software.
  • Acts as liaison with users and outside vendors for equipment repairs and software problems.
  • Assists departments with troubleshooting web pages and special projects.

All other duties as assigned by the IT Manager, ITG

Skills and Abilities

  • Must be responsible, self-motivated, self-starter, personable and well-organized.
  • Superior customer service skills to deal with both internal and external customers.
  • Ability to manage and prioritize tasks at a very active help desk.
  • Strong interpersonal skills; ability to work with diverse groups.
  • Ability to lift 40 pounds

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelors degree or equivalent required.                                                            
  • Minimum of one year of experience supporting computer users in an academic environment strongly preferred.
  • Experience supporting Mac and Windows operating systems and major application suites required.
  • Certifications in supporting operating systems and software suites preferred.
  • Web content editing experience and skills required.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:  https://ias.synchr-recruit.com/job/297581/computer-support-specialist  

Please note IAS requires proof of COVID-19 vaccination to work on campus and this position requires an on campus presence.

Position Summary

Reporting to the Communications and Public Relations Manager, the incumbent is responsible for providing editorial and administrative support for print publications, facilitating departmental workflow, and ensuring quality control of data and materials. The incumbent assists with communications projects to engage new audiences, raise the Institute’s profile, communicate the relevance of basic research, develop informational resources for scholars, journalists, thought leaders, and the general public, and deepen engagement and connections within the IAS community.

Position Duties and Responsibilities

Editorial and media support (70%)

  • Copyedit, fact-check, and proof written material to ensure accuracy and adherence to style guides. 
  • Assist in editing, packaging, and distributing content for the website and other print and digital publications, securing image and reprint permissions as needed.
  • Pitch and research stories, write articles, curate digital content, and post to social media, working with computing and design teams on layout and digital presentation.
  • Gather and format materials for the newsletter, Annual Report, Faculty and Members booklet, and other print and digital materials, review proofs, implement author and administrative changes, and relay design revisions to graphic designer.
  • Maintain online and print production schedules and oversee printing, mailings, internal distribution, billing records, and archiving of inventory.
  • Track and analyze communications metrics for print and digital publications.
  • Provide day-to-day support for the Institute’s website, updating Faculty and scholar bios and other changes as needed.
  • Assist with media relations work, including staffing press and film crew visits as needed, creating media kits, news coverage summaries, and fulfilling requests for printed materials and photos.
  • Develop knowledge of basic research and history of the Institute.

Administrative support (15%)

  • Provide administrative support for the department, including photocopying, ordering supplies, and maintaining and organizing departmental files and resources, including developing meeting agendas and updating databases and email lists as well as departmental calendars.
  • Primary day-to-day vendor contact, including communication with graphic designers, external copyeditors, translation and transcription services, photographers, printers, and book publishers/vendors for obtaining books related to IAS.
  • Track expenses, pay invoices, update departmental budget annually.
  • Plan and schedule photography of academic and public events, securing all necessary permissions; take photos at IAS events as needed.

Supports the Communications and Public Relations Manager and all other duties as assigned (15%)

Skills and Abilities

  • Excellent written and verbal communication skills and strong attention to detail required.
  • Maintain a high degree of confidentiality in all matters related to the Director’s office, the Institute’s development and public affairs program, the Board of Trustees, and all matters requiring sensitivity and discretion.
  • Proven ability to prioritize and multitask while maintaining a high degree of accuracy and professionalism under tight deadlines.
  • Excellent organizational and interpersonal skills and ability to work productively as a team member required.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelor’s Degree required.
  • Minimum of one-to-two years of related experience required.
  • Prior editorial experience preferred with a solid knowledge of copyediting and fact checking. 
  • Must demonstrate a willingness and ability to learn and retain new techniques/skills while meeting deadlines and maintaining high quality standards.
  • Proficient with social media platforms, including Twitter, Facebook, Instagram, and YouTube.
  • Strong office and software experience required, including familiarity with Word, Excel, Photoshop, PowerPoint, InDesign and/or Quark; proficiency on both PC and Mac, and experience with databases and digital invitation/marketing platforms preferred.

Applicants must provide a resume, cover letter, and a writing sample (e.g. social media post, op-ed, news article, press release, etc.).

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:https://ias.synchr-recruit.com/job/305333/editorial-assistant

Please note IAS requires proof of COVID-19 vaccination to work on campus and this position requires an on campus presence.

 

Position Summary                                         

Reporting to the Communications and Public Relations Manager, the incumbent is responsible for the curation and production of print and digital publications. Through a combination of storytelling, scholar interviews, solicited articles, and the generation of original copy, the incumbent seeks to engage new audiences, raise the Institute’s profile, communicate the relevance of basic research to thought leaders and the general public, deepen engagement and connections within the IAS community, and attract financial support for the Institute’s mission. The incumbent is the editor of the biannual Institute Letter and works to ensure consistent editorial voice, messaging, and visual identity across platforms.

Position Duties and Responsibilities

Management of editorial and digital content (65%)

  • Coordinate production of recurring Institute publications, including Annual Report, Faculty and Members booklet, Institute Letterand other print and digital materials.
  • Develop and launch strategies to enhance publications and expand suite of communications tools.
  • Provide quality control of publications and other deliverables to ensure copy is accurate and consistent with the Institute brand.
  • Curate, organize, and distribute content (articles, videos, news briefs, archival material, exhibits, photography, and externally published material) across print and digital platforms, including the website, publications, e-communications, and social media.
  • Utilize content to support media outreach, fundraising efforts, leadership materials, relationship building, and events programming.
  • Oversee design, production, distribution, and costs of existing and new products and publications.
  • Draft and/or edit materials to support activities of the Development and Communications office.
  • Advance editorial and content vision and communicate clear strategy.
  • Oversee the work of summer interns.

Original content generation and research (15%)

  • Work with Faculty and scholars to develop articles, profiles, and multimedia content.
  • Contribute original, substantive reporting and writing about IAS research, scholars, and history.
  • Perform archival, biographical, and content-related research about IAS founders, Faculty, prominent Members, consulting the Institute’s archives and other sources as needed.
  • Ability to develop highly specialized knowledge of basic research and history of the Institute.

Content support and development of Institute website (10%)

  • Coordinate the development and quality of the Institute website and its messaging, including the editing and production of the homepage, Ideas section, and Community of Scholars profiles.
  • Develop research and image resources and departmental systems for content-related work, such as editorial processes, style and visual identity guides, and photography.

Supports the Communications and Public Relations Manager and all other duties as assigned (10%)

Skills and Abilities

  • Excellent written and verbal communication skills required.
  • Ability to write clearly for a general audience about current developments at the forefront of research in the sciences and humanities.
  • Strong and efficient research skills required.
  • Ability to interact effectively at all levels of the Institute Community.
  • Maintain a high degree of confidentiality in all matters related to the Director’s office, the Institute’s Development program, the Board of Trustees, and all matters requiring sensitivity and discretion.

Supervisory Responsibilities

    • None

Education, Experience and Knowledge

  • Bachelor’s Degree required.
  • Minimum of five years of relevant experience in writing, editing and production required.
  • Background in the sciences a plus.
  • Proficient with social media platforms, including Twitter, Facebook, Instagram, and YouTube.
  • Solid interpersonal skills and the ability to work productively as a team member required.

Applicants must provide a resume, cover letter, and a writing sample (e.g. social media post, op-ed, news article, press release, etc.)

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:  https://ias.synchr-recruit.com/job/304671/associate-editor-of-publications

Please note IAS requires proof of COVID-19 vaccination to work on campus and this position requires an on campus presence.

Position Summary Under the direction of the Librarian, the Acquisitions Librarian provides support in managing the operations of the library.  All other duties, as assigned by the Librarian

Position Duties and Responsibilities

Provides support in managing the operations of the library (90%)

  • Manage all ordering, receiving, and invoicing of monographs using the acquisitions module of Horizon. Handle the processing of standing orders. Communicate with Faculty and Members on matters pertaining to important book orders.
  • Communicate with Faculty regarding new titles and other possible acquisitions as listed in catalogs and other media.
  • Report on new acquisitions made using the Leon Levy Book Fund, which includes generating a report and keeping the appropriate staff in the Directors Office informed.
  • Communicate with Accounting as needed, sending invoices to be paid on a weekly basis. On a monthly basis, send a balanced credit card invoice to order that it be paid in a timely manner.
  • Maintain vendor records and budget history in an automated environment. Be vigilant of account balances during the year to make sure that expenses are in line with our budgets. Purchase cataloging and other tools from the Library of Congress.
  • Assist with collection development and the processing of gifts including the acknowledgement letters to be signed by the Librarian. Send copies of the acknowledgement letters to the development office on a quarterly basis.  
  • Collaborate with other library staff on fulfilling requests coming from the Firestone document delivery and courier service.
  • In the absence of the Librarian, serve as an alternate administrative contact should there be a library emergency. Participate in new member orientations.
  • Coordinate the library-hosted book conversation events which faculty have asked for. Assist the Librarian with other special events.
  • Research the provenance of rare manuscripts for the purpose of requesting duplication for acquisition or general reference for the faculty and occasionally for Members.
  • Handle reference questions for members, guests, visitors and staff as needed.
  • Update the display of recently published Member and Faculty books.
  • Other duties as assigned such as assisting with book sales, book inventory, working with circulation or periodicals when needed.

All other duties as assigned by the Librarian (10%)

Skills and Abilities

  • Strong administrative, office and computer experience.
  • Attention to detail and excellent written and verbal communication skills.
  • Must be able to lift and carry up to 30 lbs.
  • Strong analytic abilities, strong customer services philosophy, and self-motivation.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelor’s degree or equivalent required
  • Masters degree, particularly MLS, preferred.
  • Familiarity with SirsiDynix Horizon a plus.
  • 2 years library experience in an academic setting preferred.                                     
  • Office and computer software skills (Word) required.
  • Strong written and verbal communication skills required.
  • Knowledge of at least one foreign language strongly preferred.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/312419/acquisitions-librarian

Please note IAS requires proof of COVID-19 vaccination to work on campus and this position requires an on campus presence.

Position Summary

This is a part-time position. Hours are 4 hours a day in the morning, each week day. Under general supervision, the Library Assistant performs routine duties for the Institute’s library.

Position Duties and Responsibilities

  • Check-in newspapers and magazines received in mail, using established cardex system.  Pick-up daily newspapers from mail room.  Maintain newspapers and magazines which are a part of the Griffiths Room (Fuld Hall common room) collection.  File older copies of newspapers and magazines and maintain system of shifting and recycling as needed. Type new check-in forms for newspapers and magazines prior to the start of the New Year.
  • Maintain the circulation system for the library; filing cards for newly borrowed books and checking books back in. Keep circulation statistics, including the number of books charged out and returned as well as the number of uncirculated books and the number of returned Princeton University books.  Working in collaboration with the Librarian, email departing members about borrowed books, so that all returns are made prior to their departure.  Complete annual review process for faculty and staff's charged items.
  • Separate IAS books and Princeton University books when returned and prepare Princeton books for return to Firestone Library. Timely shelving of IAS books in library stacks upon return.         
  • Sort and distribute mail and packages received in the library.
  • Participate in the summer inventory process and update the collection inventory list.
  • Interact with members/visitors and other library users by answering questions, helping to find books and facilitating use of library tables by maintaining an assignment list and place cards. 
  • Special projects assigned by Librarian

Other Job Duties and Responsibilities

  • May perform additional job duties as assigned.

Supervisory Responsibilities

            None

Education, Experience and Knowledge

  • High School Diploma required and a BA in Humanities preferred.
  • One year in library setting preferred.
  • Knowledge of foreign language(s) preferred. 
  • Knowledge of word processing software required
  • Recommended competencies include strong analytic abilities, strong customer service philosophy, good written and communication skills, and self-motivation.

Physical Demands

  • Ability to lift and carry 30 pounds

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/317715/circulation-assistant

Please note IAS requires proof of COVID-19 vaccination to work on campus and this position requires an on campus presence.