Job Postings

 

JOB TITLE:              Associate Director, Prospect Research and Information Systems

DEPARTMENT:      Director’s Office/Office of Development

REPORTS TO:         Chief Development Officer

Position Summary

Reporting to the Director of Advancement Services, the Associate Director of Prospect Research and Information Systems is responsible for providing key support to the Institute’s fundraising efforts, serving as an integral resource of information essential to the identification, cultivation, solicitation, and stewardship of donors and prospective donors, including the preparation of complex briefings and donor profiles for meetings and events. In addition to prospect research, analytics, and strategic support of fundraising, communications, and institutional administration, the incumbent will be responsible for data integrity, information systems management and database administration/reporting.  

Position Duties and Responsibilities

Prospect Research, Analytics, and Strategic Support (45%)

  • Compile, analyze, and interpret data from a broad range of sources in order to:

    • Evaluate/rate donors and prospects and identify new prospects for annual giving, planned giving, and major gifts – approximately 250 actively managed prospects.
    • Provide key support to inform prospect strategies, collaborating with prospect managers to create and maintain prospect pipeline, providing appropriate analysis and reports to support decision making and systematically track progress.
    • Identify funding opportunities, with particular focus on detecting/discovering relationships among individuals, organizations and groups.
    • Draft confidential and thoroughly researched profiles, reports, and briefings tailored to the needs of senior staff, the Director, and Board members.
    • Rate and track the prioritized list of Nominating and Governance committee prospects.
  • Respond to inquiries and requests from the Chief Development Officer (CDO) and other development colleagues.
  • Support stewardship planning for major gift and principal gift donors, as needed.
  • Support Nominating and Governance committee activities, communications, and meetings. Produce meeting minutes and lists of follow-up responsibilities, as needed.
  • Collaborate with the Associate Director of Donor Relations in the compilation of donor lists for Annual Report and invitation lists for events.

Information Systems Management (25%)

  • Provide training and oversight of development staff on database use and all compliance matters.
  • Work with the Director of Advancement Services to develop, implement, and manage systems, policies, and procedures for tracking donors and prospects.
  • Collaborate with relevant Development team members to streamline processes and procedures for the entry, moves management, acknowledgement, and stewardship of gifts. Assist with data management systems for donor events, as needed.
  • Regularly conduct primary and secondary research on best practices and trends in fundraising data management and reporting, including IRS charitable giving guidelines.
  • Maintain fluency in current technologies and advance skills in emerging technologies as needed, via courses, webinars, and professional conferences.

Database Administration (20%)

  • Collaborate with the Director of Advancement Services and IT staff to ensure database and other tools are current, fully functional, and effective in serving the needs and advancing the goals of the Office of Development.
  • Work with the Development Database Administrator to provide advice regarding the following primary responsibilities:
    • Maintenance of Raiser’s Edge database, including gift entry; consistent, logical, searchable entry of biographical data, contact information, donor/prospect notes and actions, attributes, media, and events.  Supervise maintenance and editing of existing procedures manual; development of new procedures as necessary.
    • Monthly reconciliation of gifts by donor/fund with Accounting office.
    • Weekly, monthly, quarterly, and annual gift reporting.  Other reporting as needed.
    • Consistent and accurate flow of information between P-3 database and Raiser’s Edge database.
    • Support development team with queries as necessary (mailing lists, holiday card list, targeted appeals, etc.)

All other duties and responsibilities as assigned by the Chief Development Officer (10%)

Qualifications

  • Excellent quantitative analysis and strategic thinking skills.
  • Strong customer service orientation.
  • Strong organizational, written, oral, presentation and interpersonal skills.
  • Ability to forge relationships with colleagues throughout the department and across the Institute fostering teamwork and collaborating to drive results and achieve collective goals.
  • Project management expertise; ability to prioritize and manage deadlines and multiple projects simultaneously, maintaining flexibility and attention to detail as well as grace and effectiveness under pressure/short deadlines.
  • Ability to present data clearly and concisely in a variety of ways to meet the needs of a variety of audiences.
  • Knowledge of best practices and ability to implement new systems to conform to these practices at the level appropriate to IAS fundraising efforts.
  • Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the Internet, database management software, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook. Knowledge of Raiser's Edge required.
  • Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner. 

Supervisory Responsibilities

  • Development Database Administrator

Education, Experience and Knowledge

  • Bachelor’s Degree or equivalent required. 
  • A minimum of 5 years of relevant experience required.
  • Prior experience in prospect research and fundraising databases.
  • Extensive knowledge of online research services and wealth screening tools.
  • Expertise in Blackbaud Raiser’s Edge system.
  • Ability to organize and manage a diverse range of assignments and projects with high efficiency, attention to detail and follow-through.
  • Strong interpersonal skills and ability to work productively as a team member required.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/457538/associate-director-prospect-research-and-information-systems

JOB TITLE:              Construction Project Manager                                               

DEPARTMENT:       Facilities        

REPORTS TO:         Chief Facilities Officer       

Position Summary

Coordinate and manage construction projects from start to finish, providing accurate and reliable data while ensuring that schedules are followed and budgets are met.

Essential Job Duties

  • Create and execute construction bid packages and manage bidding process.
  • Secure permits and manage inspections.
  • Track, manage and report on project finances, including any variances to the project budget.
  • Plan, coordinate, oversee and direct activities of internal staff and external contractors.
  • Ensure adherence to project timelines and milestones.
  • Collaborate with involved parties to resolve problems, including work procedures, complaints, construction or design issues.
  • Ensure safety standards and guidelines are followed on the jobsite and all construction safety codes are met.
  • Stay highly organized and pay close attention to detail.
  • Provide reliable support data to Chief Facilities Officer as necessary.

All other duties as assigned by the Chief Facilities Officer.

Minimum Qualifications

  • Bachelor’s degree or equivalent experience.
  • Thorough understanding of contracts, construction drawings, specifications and regulations.
  • Strong communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite and web-based project management software/tools.
  • Ability to manage multiple people and projects simultaneously.
  • Ability to remain flexible and efficient in a fast-paced environment.
  • Ability to make intelligent and timely decisions, work well under pressure and when faced with unexpected occurrences or delays.
  • Ability to multitask while analyzing and solving problems.
  • Five years’ experience working as lead construction project manager on large ground-up projects.

Preferred Qualifications

  • Bachelor’s degree in Mechanical, Electrical or Civil Engineering.

Supervisory Responsibilities

  • Internal staff and external contractors

Working Conditions

  • Must be able to traverse and inspect all areas of jobsites in all types of weather; this may include walking, climbing, reaching, bending, crawling or stretching.
  • Must be able to lift up to 50 pounds.
  • Exposure to adverse conditions on construction sites.
  • Must be on-call to address delays, emergencies, inclement weather and other issues on the jobsite.

The Institute for Advanced Study retains the right to change or assign other duties to this position.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/557681/construction-project-manager

JOB TITLE:            Development Coordinator                                         

DEPARTMENT:      Directors Office/Office of Development   

REPORTS TO:        Director of Friends Programs       

Position Summary

Reporting to the Director of Friends Programs (the “DFP”), the Development Coordinator provides a wide range of high-level administrative support including calendar management, data management and reporting, project support, gift processing, prospect management, travel support and a range of administrative tasks. Under direct supervision, the Development Coordinator will provide administrative and routine support to fundraising programs and activities. The Development Coordinator will work with front-line fundraising staff, donors, volunteers, and other Institute colleagues to assist in establishing and maintaining relationships with all of the Institute constituencies. In addition, the Development Coordinator will undertake research on individuals, corporations, foundations and institutions using internal files, donor databases and internet search engines and resources, investigating the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed.

Essential Job Duties

Administrative Management (50%)

  • Coordinate, plan andschedule DFP’s complex calendar and resolve scheduling conflicts with limited consultation.
  • Prepare agendas, take meeting minutes, secure conference rooms and track post-meeting follow-up as needed.
  • Provide full administrative support and management of Friends Program, Friends Executive Committee, and any other Board and committee meetings.
  • Organize and manage electronic file platform for DFP and Development team.
  • Coordinate mailings to prospective and established constituents.
  • Verify and process financial reimbursements for DFP and Development team.
  • Order, catalog and maintain inventory of office supplies and promotional items.
  • Track key dates and deliverables across the Development department and Institute.
  • Build a network of relevant contacts and stay informed of current Institute initiatives and activities.

Prospect/Donor Data Management (30%)

  • Generate and manipulate complex reports utilizing the Institute’s development information systems, including running queries on Raiser’s Edge database to extract relevant data subsets.
  • Compile and gather data; prepare and code reports which may include statistical information.
  • Retrieve, review and update information about prospects and donors; assist in drafting comprehensive individual prospect briefings; record, process and disseminate gift information as appropriate; research donor and gift inquiries.
  • Assist in the design, publication and production of development fundraising materials (i.e., general correspondence, appeals, endowed gift acknowledgements, proposals and stewardship reports).

Event Support (10%)

  • Ability to work nights and weekends as needed.
  • Event management; support Development Team Directors in planning, implementation and coordination of events not supported by the Institute’s Events department. May include coordination of event planning meetings, review of attendee lists to ensure strategic attendance, tracking attendees, catering, reservations and on-site support (i.e., attendee check-ins, set-up and event parking).
  • Partner with internal Events Department and assist with tracking high-level action items and participate in pre- and post-mortem event meetings.

Other duties as assigned by the Director of Friends Programs (10%)

Minimum Qualifications

  • Bachelor’s Degree required.
  • Two years’ experience in a university or executive setting.
  • Commitment to fostering a diverse and inclusive workplace.
  • Meticulous attention to detail, ability to work efficiently, achieve goals and meet deadlines.
  • Ability to proactively take ownership of tasks and projects to ensure timely completion.
  • Ability to understand and identify how discrete tasks within larger departmental projects align with the broader scope of priorities at the Institute.
  • Excellent written and verbal communications skills.
  • Strong computer software skills including MS Office: Word, Excel, Power Point, Access.
  • Knowledge of databases and network information systems.
  • Customer service focused; strong listening skills and understanding of customer’s needs, with a commitment to proactively responding to those needs in a consistent and timely manner.
  • Collaborative, innovative and creative.

Preferred Qualifications

  • Experience using Raiser’s Edge.

Supervisory Responsibilities

  • None

Working Conditions

  • Must be able to remain in a stationary position for prolonged periods of time.
  • Occasionally moves objects weighing up to 20 pounds across campus for various needs.

The Institute for Advanced Study retains the right to change or assign other duties to this position.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/556486/development-coordinator