Job Postings

Director of Major Gifts

POSITION AVAILABLE

 

JOB TITLE:               Director of Major Gifts

DEPARTMENT:        Development and Communications       

REPORT TO:             Director of Development

Position Summary

Reporting to the Director of Development, the Director of Major Gifts will be a key member of the Institute for Advanced Study’s Development and Communications team.  S/he will be responsible for identifying, engaging, soliciting and stewarding donors of major gifts, and growing the base of major gifts prospects and donors for the IAS. The Director of Major Gifts will assist the Director of Development and the Chief Development Officer in building a new Institute council and in other engagement programs, and will be responsible to work with colleagues on key development events.

Position Duties and Responsibilities

Raise leadership support for the Institute for Advanced Study (70%)

  • The primary focus for the Director of Major Gifts will be developing and soliciting prospective donors with gift capacities of $50,000 or more and growing the pool of major gifts prospects.  S/he will be assessed on levels of engagement, gifts raised, and new prospects developed.
  • Build productive relationships with the IAS leadership, with the faculty, staff, members, friends and others; s/he will get to know the Institute, its history, programs, and unique place in higher education, intimately and thoroughly.
  • Responsible for ~100 potential donors, primarily in New York and in other major markets as assigned.
  • Develop cultivation and solicitation strategies for prospects, including top academics who have spent time at the Institute, local supporters, and leaders in the global financial, technology, and venture capital communities
  • Identify and engage new prospects to ensure that the Institute’s pipeline is expanding and increasingly diverse
  • Leverage resources within the Institute that enable strong engagement opportunities for prospects, while strategically aligning unique funding opportunities with donors’ interests
  • Partner with the Chief Development Officer and Director of Development in building a new high level Institute council to provide robust operating support and create a major gifts pipeline.

Collaboration and Support to the Development and Communications Department (20%)

  • The Director of Major Gifts will work as part of highly collaborative Development and Communications team
  • Work and collaborate across campus with staff, the Institute Director, Trustees, and faculty in arranging campus visits and development travel
  • Given the small size of the development staff, the Director of Major Gifts will be expected to support her colleagues on office and Institute projects as needed. 

All other duties as assigned by the Director of Development (10%)

Education, Experience and Knowledge

  • Bachelor's degree required, graduate degree desirable.
  • Minimum of five years in fundraising or sales experience required.
  • Strong interpersonal skills and ability to work productively as a team member.
  • Strong attention to detail; excellent written and verbal skills.

Interested candidates please send cover letter and resume to https://ias.synchr-recruit.com/job/37901/director-of-major-gifts

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

 

Math System Administrator

POSITION AVAILABLE

 

JOB TITLE:               System Administrator

DEPARTMENT:        Computing Administration

REPORTS TO:          Computer Manager, Mathematics

Position Summary

Reporting to the Computer Manager in the School of Mathematics, the incumbent will provide system administration for the Mathematics Computing group.  Responsibilities will include supporting the daily operation, maintenance and security of servers, workstations and other devices, as well as participating in and leading other projects to help achieve the goals of the Mathematics Computing group, and broader IT initiatives across the campus.

System Administration

  • Support the daily operation, maintenance, and security of Linux servers, workstations, and other network peripherals in a mixed operating system environment.
  • Develop and manage web and non-web based applications.
  • Provides support to scholars and staff.  Participate in and/or lead campus computing projects.
  • Provides on-call IT support during weekends and/or holiday breaks on a rotational basis with other staff members.
  • Under the direction of the Computer Manager, assist in maintaining the IT infrastructure of the School of Mathematics

All other duties and responsibilities, as assigned by the Computer Manager, Mathematics

Skills and Abilities

  • Demonstrate ability to perform system administration tasks on RedHat Linux systems.  In addition to basic skill in administering Macintosh OS X and Microsoft Windows systems.
  • Adept with version control and configuration management technologies (e.g. Git, Puppet).
  • Proficiency in at least one scripting language (e.g. Bash, Python, Perl).

Education, Experience and Knowledge

  • Bachelor's degree or equivalent academic experience is required
  • At least 4 years of practical work experience preferred, including 2-3 years of hands on system administration experience with Red Hat Enterprise Linux, preferably Springdale Linux.
  • Familiarity with Drupal and MySQL databases.
  • Working knowledge of R, Julia, Mathematica, MATLAB, Maple and/or TeX strongly preferred.
  • Ideal candidate will also possess strong communication skills, prior academic experience and an aptitude for quickly learning new technologies.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at :    ias.synchr-recruit.com/job/43493/math-system-administrator

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.  

Facilities Operations Assistant

POSITION AVAILABLE

JOB TITLE:                        Facilities Operations Assistant

DEPARTMENT:                  Facilities

REPORTS TO:                    Facilities Operations Manager

Position Summary

Reporting to the Facilities Operations Manager, the incumbent will be responsible for providing support to the Institute’s overall Facilities operations.  Responsibilities include processing maintenance requests, working with the Events team to ensure appropriate involvement and support from Facilities, budget administration, and organizing and maintaining files for licenses and regulatory requirements.  Additionally, the Facilities Operations Assistant will be required to serve as the backup to the Facilities Housing Coordinator on an as needed basis.  All other duties and responsibilities, as assigned by the Facilities Operations Manager.

Position Duties and Responsibilities:

Provide broad administrative support to the Institute’s overall Facilities operations

  • Process maintenance requests received through the Facility Management System for the campus, to include all housing and Marquand House.  Dispatch facilities personnel, per priorities established by the supervisor, throughout the campus, member housing and off-site housing for various jobs. 
  • Work with the Events team to plan upcoming events requiring Facilities involvement. Maintain calendar of upcoming maintenance responsibilities, including weekly calendar of all workshops, lectures and seminars, dinners and conferences.  Outline responsibilities on all work orders and distribute the request to the proper maintenance department in a timely manner.
  • Notify the Public Safety Office of events occurring on campus.
  • Assist in the development and administration of the Facilities operational and capital budgets, including budget planning, monitoring, and reviews.  Prepare reports as required.
  • Review and process incoming invoices and payments.  Provide proper account for timely processing and budget reconciliation.
  • Compose, type, and proof correspondence for the Manager and the Chief Facilities Officer.
  • Organize and maintain files for licenses and regulatory requirements and insure that all reports are prepared in a timely manner. Process and schedule the following: Alarm registrations, liquor license, farmland assessment, elevator registrations, food handler license, Green Acres requirements, rental inspections, backflow preventer testing, state housing inspections, water meter reports for DEP, Census Bureau reports, and municipal fire inspections.

Other Job Duties and Responsibilities:

Provide assistance and backup in the absence of the Facilities Housing Coordinator

  • Process housing assignments for long term members and short term visitors in IAS Members' Housing, Short Term Academic Housing, hotels and the Marquand House. 
  • Maintain housing information in the database. 
  • Process short-term visitor daily arrival reports for Housing, Reception, Visa and Visitor Services, Accounting and Dining Services. 
  • Process arrival and departure spreadsheets for long term members. 
  • Coordinate apartment renovation schedules and relocate members in the construction zones.
  • Update and maintain housing web page.

Skills and Abilities

  • Strong office and software experience.
  • Attention to detail and excellent written and verbal communication skills

Education, Experience and Knowledge

  • Bachelor’s degree or equivalent required
  • Previous administrative experience strongly preferred
  • Strong Word and Excel software skills are required.  Dropbox and P3 software skills preferred.
  • Strong written, verbal communications and editing skills required.  Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment, required.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   ias.synchr-recruit.com/job/43428/facilities-operations-assistant 

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.  

Academic Assistant School of Social Science

POSITION AVAILABLE

JOB TITLE:                        Academic Assistant School of Social Science

DEPARTMENT:                  School of Social Science

REPORTS TO:                    School Administrative Officer

Position Summary

Reporting to the School Administrative Officer, the incumbent will be responsible for providing administrative assistance and clerical support to Professor Fassin, and the School Administrative Officer.

Position Duties and Responsibilities

Provide broad administrative support to the School of Social Science

  • Provide administrative support in English and French to bi-lingual faculty member;  tasks may include drafting, typing and/or editing memos and correspondence, and assisting in the preparation of materials for PowerPoint presentations.
  • Assist with the preparation of book and article manuscripts, including editing of English.  Perform library/web research as requested.  Proofread the final version of publications, interacting with both internal and external contacts to ensure a quality end product.
  • Organize domestic and international travel itineraries.
  • Receive, screen, and respond to various inquiries in the form of telephone calls, mail, and visitors.  Provide requested information, take accurate messages, and refer inquiries appropriately.
  • Establish, maintain, process, and update files, records, and other documents.  Prepare and distribute reports, as needed.  Process expense reports and reimbursement requests.
  • Maintain and update curricula vitae on an ongoing basis for faculty member, including keeping web presence up-to-date.
  • Arrange meetings; reserve and prepare set-up of meeting rooms; prepare and distribute meeting agendas; facilitate visits of short-term researchers.
  • Serve as liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems, and provide back-up support to other administrative personnel, as needed, to contribute to the efficiency and effectiveness of departmental operations.

All other duties as assigned by the School Administrative Officer, in coordination with the Faculty

Skills and Abilities

  • Strong administrative, office and computer experience.
  • Attention to detail and excellent written and verbal communication skills.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelor’s degree or equivalent strongly preferred
  • A minimum of two years of administrative experience required
  • Strong literary qualities in English required
  • Fluency in oral and written French desirable
  • Strong Word and PowerPoint software skills are required
  • Strong written, verbal communications and editing skills required
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment
  • Confidentiality, attention to detail, and ability to complete tasks accurately and in a timely manner required

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:  ias.synchr-recruit.com/job/43496/academic-assistant-school-of-social-science

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.