Job Postings

Director of External Relations and Strategic Communications

POSITION AVAILABLE

JOB TITLE:               Director of External Relations and Strategic Communications  

DEPARTMENT:        Director’s Office         

REPORT TO:            Chief Development Officer

Position Duties and Responsibilities

Communicates and markets the Institute to external constituencies

  • Develops strategic plans for marketing and communications—one year, three year, and five year, including communications for a comprehensive campaign.
  • Develops metrics and milestones to measure success.
  • Directs communications strategies for a wide range of institutional programs, events, and activities.
  • Develops and implements a robust profile-building and media outreach strategy, leading relationship cultivation with reporters, editors, news producers, and others in the media and attending and hosting media and press events to develop opportunities to tell the IAS story to external audiences.
  • With the Assistant Director, Communications and Media Relations, serves as primary media contact; develops a pipeline of media relationships.  Supervises the Assistant Director in all of these efforts.
  • Creates speaking and other communications opportunities for the IAS Director, an accomplished mathematical physicist, science communicator, and leader and spokesperson for basic research.
  • Creates opportunities for Faculty and Members to share their research and stories externally. 
  • Advises and positions the institution and its Director and Faculty as commenters on policies affecting basic research.
  • Creates and manages news releases supportive of the Institute’s research and the positive impact of the Institute’s work.
  • Serves as a passionate advocate, ambassador, spokesperson, and lead point person for IAS with the press.
  • Oversees the ideation and development of communications materials, brochures, and other marketing materials to promote the IAS, including development materials, multimedia appeals, and stewardship pieces, working in consultation with the Director of Editorial and Content Strategy on their execution and production.
  • Partners with the Director of Editorial and Content Strategy to leverage multimedia content creation in the marketing of the Institute to engage new and existing audiences.
  • With the CDO, staffs the Development and Communications Committee of the Board of Trustees.

Develops innovative approaches to communicating the IAS story through special events, conferences, talks, awards, media gatherings, marketing vehicles, etc.

  • Using networks and available resources, develops ideas for new and innovative communications approaches and partnerships.
  • With development, events, and communications colleagues collaborates on new initiatives (e.g., big ideas conference, Flexner fellows program) that will raise the Institute’s profile and engage donors and others.  Oversees creation of collateral materials in consultation with the Director of Editorial and Content Strategy.
  • Uses the convening power of the Institute to bring together groups of individuals who can help the IAS and the fields in which the IAS exists.
  • Creates vehicles through which the Director and Faculty can share the story of the IAS and their work.
  • Develops press and outreach strategies around specific Institute events and programs.

Internal Relations and Institutional Guidance

  • Serves as IAS spokesperson on internal and community issues, especially for crisis communications. Additionally, s/he will work closely with the Chief Human Resources Officer to effectively communicate internally with employees throughout the organization.
  • Leads External Affairs and Strategic Communications staff, managing and professionally developing the Assistant Director, Communications and Media Relations and creating processes with other departments to foster strong working relationships and coordination.
  • Manages public relations agency relationships and others as required by project. 
  • Develops internal communications to share with the IAS community, including Friends, Faculty, Staff, and visiting scholars and scientists.
  • Partnering with the Director of Editorial and Content Strategy and the CDO, conceptualizes and markets new communications projects that will help foster the mission of the Institute and will dovetail with the Institute’s events and development activities and initiatives.
  • Builds and creates opportunities to communicate and publicize the work of the IAS and its mission to the IAS community (Faculty, Staff, Members, AMIAS, Friends, Trustees, etc.).
  • Serves as IAS Spokesperson.

All other duties as assigned by the Chief Development Officer

Skills and Abilities

  • Excellent written and verbal communication skills required.  Must be a highly competent writer; background as a science writer is highly desirable.
  • Ability to interact effectively at all levels of the Institute community.
  • Experience in strategic communications and public relations planning and execution.
  • Demonstrated ability to think strategically while maintaining awareness, judgment, and sensitivity.
  • Experience with community relations and speaking on behalf of a major institution.
  • Sound professional initiative and the ability to work well under pressure and manage multiple priorities.
  • Creativity and track record of creating new communications programming.
  • Management experience is required.

Education, Experience and Knowledge

  • Bachelor’s degree required.   Advanced degree preferred.
  • Minimum of 10 years of related experience required in communications, media relations, advertising or related field.  
  • Experience developing and implementing communications programs, working with press and media, leading advertising campaigns or similar.  
  • Exceptional interpersonal skills and proven record of working collaboratively with a wide range of constituents.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.

We have recently partnered with Lois L. Lindauer Searches on the Director of External Relations and Strategic Communications search. For more information or to apply please contact lvuona@lllsearches.com or trutter@lllsearches.com

 

Help Desk Intern

POSITION AVAILABLE

 

JOB TITLE:              Help Desk Intern                          

DEPARTMENT:        Information Technology Group

REPORT TO:            Computer Manager - ITG

Position Summary

MAJOR DUTIES AND RESPONSIBILITIES

Assist support staff with providing information and service to faculty, members and staff in the departments of Historical Studies, Social Science and Administration.

  • Responsibilities will include drive imaging, testing software builds and office hardware installs.
  • Ensure proper operation of IT equipment, including desktop and mobile computers, as well as printers.
  • Create and update documentation on our Drupal web site.
  • Participate in the inventory process, including the assignment and tracking of asset tags to equipment, and ensuring all records are accurate.
  • Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Only current college undergraduates (freshmen-juniors) may apply for this position.
  • Must be able to work at least 8 hours a week during the school year scheduled between 8am and 5pm.
  • Previous experience with providing hardware and software troubleshooting support is required.
  • Strong verbal and written communication skills are required.
  • Strong analytical and problem solving skills are required.
  • Ability to lift and move computer equipment short distances is required.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

Interested individuals should apply to the postion at:  ias.synchr-recruit.com/job/48954/help-desk-intern, or mail to Human Resources, Institute for Advanced Study, 1 Einstein Drive, Princeton, NJ 08540

Accounts Receivable Assistant

POSITION AVAILABLE

 

JOB TITLE:                Accounts Receivable Assistant          

DEPARTMENT:          Business Office

REPORT TO:              Assistant Comptroller

Position Summary     

Reporting to the Assistant Comptroller, the Accounts Receivable Assistant is responsible for managing the accounts receivable and general ledger functions to ensure charges are posted and reconciled to the appropriate account.

Position Duties and Responsibilities

Responsible for Managing the Accounts Receivable Function

  • Prepares accounts receivable and general ledger entries for monthly closing in accordance with established accounting policies and procedures.  Generates and distributes monthly accounts receivable statements to members of IAS community. Responsible for entering forwarding addresses into the accounting system as needed.
  • Answers various questions regarding accounts receivable, including monthly account receivable statements. Performs necessary follow-up regarding account receivable inquiries or past due accounts to share, obtain, or clarify account information and ensure timely payment.
  • Maintains member housing and short-term housing information for accounting purposes. Maintains ledger for tenant housing and alerts appropriate personnel of delinquencies. Prepare manual statements for Short-term Housing and Special Events.
  • Records sales tax activity, and transmit payment to the State of New Jersey monthly.
  • Perform check out procedure for departing members in accordance with established accounting procedures. 
  • Prepares daily bank deposits for all accounts receivable and general ledger receipts, including gift and grant receipts. Input account receivable and general ledger cash receipts into the accounting system. 
  • Maintains the use and security of the petty cash box in accordance with established procedures. 
  • Processes Visa/MC and foreign collection transactions, following established policies and procedures.
  • Assists the switchboard operations, when needed, to contribute to the efficiency and effectiveness of daily activities.
  • Responsible for stuffing and mailing Accounts Payable checks to vendors weekly.

All other duties as assigned by the Assistant Comptroller

Skills and Abilities

  • Excellent knowledge of a variety of computer software applications, including accounting software, MS Outlook, Word and Excel.
  • High level of interpersonal skills to resolve A/R issues.
  • Ability to handle sensitive and confidential information and situations.
  • High level of demonstrated poise, tact and diplomacy.
  • Strong written and verbal communication skills.
  • Ability to interact and communicate with individuals at all levels of the organization.

Education, Experience and Knowledge

  • Bachelor’s degree or equivalent required.                                                                   
  • Prior experience in or knowledge of Accounts Receivable and/or other accounting functions preferred.       
  • Competency with MS Office products, including intermediate to advanced Excel skills required.
  • Solid organizational and collaboration skills, with the ability to respond to time sensitive deadlines, required. 
  • Strong verbal and written communication skills required.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/61843/accounts-receivable-assistant