Job Postings

Position Summary 

Founded in 1930, the Institute for Advanced Study (IAS) is one of the world’s leading centers for basic research, serving as a model for protecting and promoting independent inquiry and underscoring the importance of academic freedom worldwide.

Reporting to the Director of Advancement Services, the Associate Director of Prospect Management and Research provides critical support to the Institute’s fundraising efforts. The Associate Director will serve as an integral resource for identifying, cultivating, soliciting, and stewarding donors and prospective donors by providing standardized assessments of philanthropic capacity and interests; preparing complex briefings and donor profiles for meetings and events; tracking donors and prospects through a well-defined solicitation cycle; and identifying new sources of funding in alignment with IAS priorities.

Position Duties and Responsibilities 

Prospect research and analysis (40%)

  • Compile and analyze data from a broad range of sources in order to apply a standardized assessment of the philanthropic capacity and interests of key donors and prospects.
  • Both proactively and in response to requests from the Chief Development Officer and other development colleagues, prepare confidential and thoroughly researched profiles, reports, and briefings tailored creatively and thoughtfully to the needs of a variety of audiences, including prospect managers, the Institute Director, and Board of Trustees.
  • Collaborate with Development colleagues in the compilation of donor lists for appeals, stewardship material, and other regular and ad-hoc reports and communications, including stewardship reports, invitation lists for events, and the annual report.
  • Assist appropriate members across the IAS community in proper due diligence on current and potential donors, ensuring that all gifts accepted by IAS reflect favorably on the Institute.
  • Ensure key prospect data is collected and accurately entered into the database.

 Identification of new prospects and funding opportunities (30%)

  • Proactively identify new funding opportunities for annual giving, planned giving, and major gifts, in alignment with the evolving priorities of IAS.
  • Identify and track key relationships between the existing IAS community and prospective new sources of support.

Portfolio management (20%)

  • Collaborate with prospect managers to optimize prospect pipelines by providing appropriate analysis and actionable support to inform prospect strategies, including participating in regular prospect strategy meeting with key stakeholders.
  • Track the development of the donor relationship through a standardized solicitation cycle, ensuring that prospect information recorded in the database is consistent and in alignment with Development policies.
  • Work with the Director of Advancement Services to refine and communicate systems, policies, and procedures for efficiently tracking donors and prospects.

Subject matter expertise and professional development (5%)

  • Via courses, webinars, and professional conferences, serve as resident prospect research expert and administrator for all research tools and subscriptions, staying abreast of emerging features and tools to optimize data gathering and workflow.
  • Regularly conduct primary and secondary research on best practices and trends in fundraising research, data management, and reporting, including IRS charitable giving guidelines, ethical intelligence-gathering techniques, and the protection of donor privacy.

All other duties and responsibilities as assigned by the Director of Advancement Services (5%)

Qualifications

  • Superior quantitative analysis and strategic thinking skills.
  • Customer service orientation with the ability to forge productive relationships throughout the department and across the Institute, fostering teamwork and collaboration to achieve collective goals.
  • Exceptional organizational, written, oral, and presentation skills. Adept at presenting data clearly and concisely using a variety of platforms to meet the needs of a wide range of audiences.
  • Experience prioritizing multiple projects simultaneously and meeting tight deadlines with flexibility, attention to detail, and grace under pressure.
  • Knowledge of best practices in fundraising and prospect research, with the ability to recommend new systems in response to a rapidly changing field.
  • Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner. 
  • Exceptional proficiency with standard office technology, including database management software and Microsoft Office.

Education, Experience and Knowledge

  • Bachelor’s Degree or equivalent required. 
  • A minimum of 5 years of relevant experience required.
  • Prior experience in prospect research and associated tools and platforms strongly preferred.
  • Experience in Raiser’s Edge preferred.

Supervisory Responsibilities 

  • None 

Working Conditions 

  • Must be able to remain in a stationary position for prolonged periods of time. 

The Institute for Advanced Study retains the right to change or assign other duties to this position. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  

Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/596925/associate-director-prospect-m…

 

Position Summary

The Institute for Advanced Study in Princeton, NJ, seeks a Chief Communications Officer to communicate the mission and impact of IAS and serve as the strategic lead in sustaining the Institute’s reputation as a singular venue for discovery and the free and vibrant exchange of ideas.

Reporting to the Associate Director/Assistant Secretary, the CCO will collaborate with Faculty and Administrative Officers in leading the communications, marketing, editorial, website, and creative services functions, including video development and the promotion of public events, to advance the work of the Faculty and Board of Trustees. Responsibilities include content strategy, philanthropic marketing, reputation management, and leadership communications.

Essential Job Duties

Content development (30%)

  • Serve as the Institute’s principal institutional writer and lead communications liaison to the Faculty and senior administrators in amplifying the history and relevance of research and discovery
  • Design and operationalize a multimedia content strategy to amplify key messages for priority audiences across digital and print channels
  • Direct content development, from research to purpose and placement, to support communications and fundraising objectives while deepening connections with the IAS community

External relations and reputation management (20%)

  • Collaborate with internal and external constituents (Faculty, current and past Members, Trustees, community partners, and academic institutions) to amplify institutional values and help sustain the Institute’s reputation as a destination for thought leaders from diverse sectors to exchange and test ideas
  • Act as an authorized spokesperson for the Institute and partner with Faculty and senior administrators to coordinate media inquiries and IAS communications, such as press releases and social media / website content, while ensuring consistency of institutional voice, editorial style, and visual identity across platforms

Strategy and resource planning (15%)

  • As communications channels evolve, develop a comprehensive communications strategy to amplify IAS forms of discovery and harmonize the diverse needs and expectations of the Institute community
  • Identify new and leverage existing communications technologies and tools to bring content (articles, videos, news briefs, archival material, exhibits, photography, and externally published material) to priority audiences and measure their impact

Personnel management (15%)

  • Provide strategic and operational leadership for the Communications team in developing long-term goals that align with the Institute’s priority initiatives
  • Oversee resource planning and operating budgets to ensure that the Communications function remains responsive to the existing and emerging needs of Faculty, Staff, Members, and the Board of Trustees
  • Oversee selection and supervision of freelance writers, videographers, photographers, and designers
  • Provide leadership for cross-departmental and cross-campus initiatives (e.g., technology platforms)

Leadership and internal communications (10%)

  • Serve as a senior advisor to the Director and Associate Director/Assistant Secretary on the development of digital and print content, presentations, and remarks

All other duties as assigned by the Associate Director/Assistant Secretary (10%)

Minimum Qualifications

  • Exceptional written and oral communication skills, and superb analytical and organizational skills; ability to write clearly for all audiences about research in the sciences and humanities
  • 10+ years of experience in communications, staff management, strategic planning, crisis communications, and budgeting; demonstrated skill in message and audience development
  • Demonstrated ability to operate independently, set goals, and be disciplined in achieving them with minimal supervision
  • Demonstrated ability to manage multiple projects with strong detail orientation, sound judgement, diplomacy, discernment, and discretion
  • Demonstrated ability to maintain a high degree of confidentiality in all matters related to the Director’s Office, the Board of Trustees, and all matters requiring sensitivity and discretion
  • Demonstrated ability to work well with people from a multitude of backgrounds
  • Demonstrated ability to work under pressure and meet short deadlines
  • Strong and efficient research and presentational skills
  • Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint; deep understanding of communications technologies and measurement tools

Preferred Qualifications

  • Strong familiarity with the Institute and its mission
  • Advanced degree

Supervisory Responsibilities

  • Communications and Public Relations Manager
  • Associate Editor of Publications
  • Digital Engagement Specialist
  • Editorial Assistant

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:https://ias.synchr-recruit.com/job/641954/chief-communications-officer

The Institute for Advanced Study has partnered with Aspen Leadership Group in the search for a Chief Development Officer. You may view the position prospectus or submit an application via this link: 

https://opportunities.aspenleadershipgroup.com/opportunities/1321

 

Position Summary

Reporting to the Chief Development Officer, the Director of Institutional Giving is responsible for identifying and developing strategies for new and current major foundation and institutional donors and prospects, and government funding. The Director will be responsible for the management of strategic relationships at funding institutions and the entire proposal process, from researching, preparing, submitting, and stewarding grant proposals, to ensuring timely reports and correspondence with foundations, in support of the Institute’s programmatic priorities.

Essential Job Duties

Strategic Initiatives and Institutional Giving (70%)

  • Design, implement, and manage a comprehensive, proactive development plan focused on expanding and enhancing institutional relationships, through traditional and alternative avenues. 
  • Prepare donor materials, including but not limited to proposals, letters of inquiry, grant reports, agreements, emails, presentations, and acknowledgement letters. This includes drafting original copy, editing, and formatting.
  • Work with Faculty and staff to match funding needs to institutional foundation funding programs via traditional avenues; manage proposal development and solicitation process.
  • Identify and conceptualize internal fundraising opportunities, including identifying and cataloging needs, and working with Schools, Faculty and Administrative Officers to address these needs.  
  • Coordinate and staff foundation and institution site visits with the Chief Development Officer and Director.
  • Monitor status of all active grants, including renewals for funding.
  • Participate as needed in Institute events.
  • Handle special projects as needed.

Establishment of Fundraising Priorities (20%)

  • In coordination with the Chief Development Officer, establish fundraising priorities.
  • With Communications, develop case materials. 

All other duties as assigned by the Chief Development Officer (10%)

Minimum Qualifications

  • Bachelor’s degree.
  • Five years of fundraising experience with a focus on foundations, corporations and/or government grants.
  • Expertise in persuasive writing to develop concept papers, cases for support, and successful, complex grant proposals that clearly articulate the need for funding and the significance of the program and align with funder priorities.
  • Entrepreneurial initiative, excellent organizational, written, verbal, presentation and interpersonal skills, and the ability to manage deadlines and multiple projects simultaneously required.  
  • Demonstrated ability to research and analyze a variety of reference materials to compile, evaluate and disseminate data on institutional funding sources.
  • Ability to manage multiple tasks and projects with flexibility and detail orientation. Able to prioritize, work under pressure, and meet short deadlines.
  • Proficiency with computer technology to efficiently accomplish work, using e-mail, the Internet, database management software, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.  Knowledge of Raiser's Edge a plus. 
  • Maintain a high degree of confidentiality in all matters related to the Director’s office, the Institute’s development and public affairs program, the Board of Trustees, and all matters requiring sensitivity and discretion.
  • Strong interpersonal skills and ability to work productively as a team member required.

Preferred Qualifications

  • Experience in an educational or research institution.
  • Experience with individual donors.
  • Established relationships with program officers.

Supervisory Responsibilities

  • Grants Administrator

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/658458/director-of-institutional-giving

Position Summary

Building on its global reputation as a singular venue for discovery, the Institute for Advanced Study in Princeton, NJ, seeks an experienced Program Liaison to help shape and produce initiatives that foster the vibrant exchange of ideas and advance the Institute’s mission. The Program Liaison reports to the Associate Director/Assistant Secretary and is responsible for supporting the Director’s Office in advancing the work of the Faculty and Board of Trustees.

Essential Job Duties

Program production (30%)

  • Work with Faculty, current and past Members, and community partners to produce programs that convene academic and non-academic experts from around the world to engage in dialogue and advance ideas
  • Lead the coordination and promotion of programs that engage experts from diverse communities by working closely with colleagues across all four Schools and in the Communications, Development, and Events departments, including but not limited to the Artist-in-Residence program, academic conferences, public events, and other existing and emerging Institute initiatives

Relationship management (20%)

  • Cultivate and maintain relationships with internal and external constituents (Faculty, current and past Members, Trustees, community partners, overseas institutions, donors, and foundations, among others) that help sustain the Institute’s reputation as a home to the free and vibrant exchange of ideas
  • Serve as a public face of the Institute, coordinating visits and designing itineraries for leading thinkers from academia, the arts, government, and industry

External affairs (15%)

  • Serve as a key liaison between the Associate Director/Assistant Secretary and the offices of Communications, Development & Events to enhance these functions and coordinate efforts to engage the IAS community and grow resources

Board support(15%)

  • Develop strategic planning sessions, annual work plans and facilitate logistics for on and off campus Board convenings
  • Manage administrative needs of the Board of Trustees

Manage daily operations  (10%)

  • Strategically manage the Associate Director/Assistant Secretary’s calendar
  • Conceive and create presentations and briefings
  • Provide support to the Associate Director/Assistant Secretary to execute strategic initiatives

All other duties as assigned by the Associate Director/Assistant Secretary (10%)

Minimum Qualifications

  • Bachelor’s degree or equivalent experience
  • Five years of related experience
  • Excellent written and oral communication skills, and analytical and organizational skills
  • Ability to work well with people from a multitude of backgrounds, diplomacy, calm demeanor, and excellent judgment
  • Ability to manage multiple projects with strong detail orientation
  • Ability to exercise sound judgment and with discretion
  • Ability to work under pressure and meet short deadlines
  • Able to operate independently, set goals, and be disciplined in achieving them with minimal supervision
  • Ability to maintain a high degree of confidentiality in all matters related to the Director’s Office, the Board of Trustees, and all matters requiring sensitivity and discretion
  • Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint

Preferred Qualifications

  • Bachelor’s degree

Supervisory Responsibilities

None

Working Conditions

  • Must be able to remain in a stationary position for prolonged periods of time.
  • Some evening and weekend work is required.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: https://ias.synchr-recruit.com/job/642009/program-liaison