Careers

IAS employees are able to choose between three healthcare plan options for medical coverage. Each option includes prescription coverage and vision coverage. Dental coverage is also available.

Life Insurance and AD&D coverage are provided at no cost to IAS employees at 1.5X their respective annual salary. Employees are also covered under private short-term and long-term disability plans and have the opportunity to purchase additional voluntary insurance for themselves, their spouse and children.

The Institute contributes 9.5% of an employee’s base compensation up to the Social Security wage base and 15% of base compensation above the wage base to the IRS cap into a 401(a) Plan. Employees may participate in a voluntary tax-deferred annuity plan into a 403(b) Plan.

Employees are eligible to take college-credit courses that either enhance skills in their current position or prepare them for another appointment at IAS. The reimbursement is 100% of the first $1,500 in tuition and fees and 75% of the remaining costs up to a maximum of $5,250 per year. 

IAS employees are able to earn up to 28 days per fiscal year of paid time off. In addition, employees usually have paid time off on IAS holidays. The Institute's holiday schedule is announced annually and normally includes: New Year’s Day, President’s Day, Dr. Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the Friday after Thanksgiving, Christmas Day, and the days between Christmas Day and New Year’s Day.

Position Summary

Reporting to the Comptroller, the Accounts Receivable Assistant is responsible for managing the accounts receivable and general ledger functions to ensure charges are posted and reconciled to the appropriate accounts.

Essential Job Duties

Responsible for Managing the Accounts Receivable Function (90%)

• Prepares accounts receivable and general ledger entries for monthly closing in accordance with established accounting policies and procedures.  Generates and distributes monthly accounts receivable statements to members of IAS community. Responsible for entering visiting scholars’ forwarding addresses into the accounting system as needed.
• Answers various questions regarding accounts receivable, including monthly account receivable statements. Performs necessary follow-up regarding account receivable inquiries or past due accounts to share, obtain, or clarify account information and ensure timely payment.
• Maintains member housing and short-term housing information for accounting purposes. Maintains ledger for tenant housing and alerts appropriate personnel of delinquencies. Prepares manual statements for Short-term Housing and Special Events.
• Records sales tax activity, and transmit payment to the State of New Jersey monthly.
• Perform check out procedure for departing scholars in accordance with established accounting procedures.
• Prepares bank deposits for all accounts receivable and general ledger receipts, including gift and grant receipts. Inputs account receivable and general ledger cash receipts into the accounting system.
• Maintains the use and security of the petty cash box in accordance with established procedures.
• Processes Visa/MC and foreign collection transactions, following established policies and procedures.
• Assists the switchboard operations, when needed, to contribute to the efficiency and effectiveness of daily activities.

All other duties as assigned by the Assistant Comptroller (10%)

Minimum Qualifications

• Prior experience in or knowledge of Accounts Receivable and/or other accounting functions
• Competency with MS Office products, including intermediate to advanced Excel skills
• Strong organizational and collaboration skills, with the ability to respond to time sensitive deadlines
• Strong verbal and written communication skills
• High level of interpersonal skills to resolve A/R issues
• Ability to handle sensitive and confidential information and situations
• High level of demonstrated poise, tact and diplomacy
• Ability to interact and communicate with individuals at all levels of the organization

Preferred Qualifications

• Bachelor’s degree or equivalent experience
• Knowledge of a variety of computer software applications, including accounting software

Supervisory Responsibilities

None

Working Conditions

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

For consideration please apply with a cover letter and CV using this link: 

https://recruiting.paylocity.com/recruiting/jobs/Details/3118345/Institute-for-Advanced-Study/Accounts-Receivable-Assistant---Part-Time-20-hoursweek

Position Summary

Reporting to the Chief Operating Officer, the Chief Financial Officer is a member of the executive leadership team responsible for overseeing all fiscal and fiduciary responsibilities for the Institute and serves as an advisor on a broad range of financial issues to academic and administrative units and the Board of Trustees. The CFO will collaborate and partner with colleagues campus-wide providing resourcing plans for new initiatives, enhancing resource allocation decision-making and identifying opportunities for efficiencies and reallocation. Directs financial functions in areas that include: capital improvement financial planning; annual planning and operational budget development; cash and investment management; risk and endowment management; internal control functions; procurement operations; and auxiliary enterprises. Other responsibilities include insurance and risk management, strategic planning and long-range financial projections, cost-benefit analysis of programs and services, grant development and management, and evaluating the financial viability of new initiatives.

Essential Job Duties

Financial Management and Operations 

• Oversees all financial operations, including accounting, financial reporting, and compliance. Ensures the accuracy and integrity of financial records and reports, adhering to regulatory requirements and best practices.
• Analyzes the Institute’s financial results with respect to trends, costs and compliance with budgets. Reviews regular status reports with senior management.
• Serves as the primary liaison with external auditors, regulators, and financial institutions.
• Monitors all necessary accounting policies and systems, including general ledger and financial reporting. Ensures that records are maintained in accordance with generally accepted accounting principles.
• Manages cash flow, investments, and financial risk to maintain the financial health of the Institute.
• Partners with the CIO and investment team in coordinating cash planning, audit and reporting, and risk management related to operational due diligence.
• Manages the deployment of the Institute’s endowment and restricted funds in keeping with applicable legal requirements, as well as the policies and investment guidelines established by the Finance and Investment committees.
• Manages non-resident alien taxation reporting including the generation of appropriate tax documents, maintenance of current tax treaty information, and consults with external counsel.
• Serves as the lead for key external financial relationships – banking, bond counsel, investments, property and casualty and workers compensation insurance.
• Partners with CHRO and COO to review employee fringe benefits programs (health, life insurance, retirement).
• Partners with Chief Information Technology Officer on finance related technology (accounting/payroll/HRIS systems, point of sale systems and PCI compliance)

Financial Strategy and Planning 

• Provides strategic financial leadership in the development of a multi-year financial and capital plan ensuring alignment with institutional priorities and resource allocation.
• Serves as a key partner with the COO in the strategic planning for, and preparation of, materials for presentations and discussion with the Board of Trustees.
• Builds budgets and business models for new initiatives and opportunities.
• In conjunction with the other department heads, manages and develops the annual operating and capital budgets tracking the long-term strategic plans of the organization. Partners with other department heads to track progression of those long-term plans.
• Prepares and presents accurate and timely financial statements, reports, and analyses, in both quantitative and qualitative terms, in the regular meetings of the Board of Trustees.
• Manages relationships and communications with financial institutions, external auditors, and other stakeholders.
• Oversees the production of financial statements, tax documents, and other financial regulatory documents.
• Develops and promotes a process of review, assessment, and continuous improvement of existing financial and administrative policies and procedures.

Financial Reporting and Analysis 

• Prepares and presents accurate and timely financial statements, reports, and analyses, in both quantitative and qualitative terms, in the regular meetings of the Board of Trustees.
• Manages relationships and communications with financial institutions, external auditors, and other stakeholders.
• Oversees the production of financial statements, tax documents, and other financial regulatory documents.
• Develops and promotes a process of review, assessment, and continuous improvement of existing financial and administrative policies and procedures.

Risk Management 

• Identifies, reviews, and reports on areas of potential organizational risk.
• Formulates, recommends, and implements sound fiscal policies, procedures and internal controls.
• Maintains internal controls to safeguard organizational assets and mitigate risks.
• Ensures compliance with all relevant laws, regulations, and reporting requirements related to finance and administration including audits and taxation.

Grant Awards Management 

• Oversees development, implementation, and optimization of full range of grant award management activities and practices to deliver strong support to principal investigators and programmatic leadership to achieve excellence.
• Ensures that grant, cooperative agreements, contract, and subcontract workflows, processes and tools including knowledge management, reporting, and ensuring compliance with all requirements and regulations are completed on a timely basis.

Leadership and Team Management 

• Leads, attracts, manages, motivates, develops, and retains a high-performing finance team to optimize performance and support organizational priorities.
• Offers vision, strategy, and success metrics for teams and marshal their talents to achieve new benchmarks of success by providing consistent leadership, coaching, and accountability.
• Collaborates with senior leadership to drive organizational effectiveness and operational excellence.
• Provides financial guidance and leadership for larger, cross-departmental teams.
• Supports other duties as assigned by the COO/Associate Director for Finance and Administration.

Minimum Qualifications 

• Bachelor's degree preferably in accounting, finance or a relevant field
• Ten years of accounting, finance, or business management experience in a leadership role, with five of those years being in a supervisory capacity
• Collaborative, effective and proven leader, with a track record of leading the fiscal functions of a complex institution
• Excellent record of leadership in policy formation, including planning, assessment, project accounting, grant and general administration
• Demonstrated expertise in the development and implementation of strategic financial plans
• Exceptional communication and interpersonal skills. The candidate will be confident and effective at communicating across all levels of the organization, as well as presenting to the Board, Committees, and diverse external constituencies
• Comfortable and effective in dealing with ambiguity, complexity, competing demands, and change while providing balanced leadership
• Excellent supervisory and management skills, the ability to work in a team-oriented environment, and the ability to work effectively with internal and external constituencies
• Consistent track record of attracting, motivating, mentoring, developing, and retaining high performing talent at all levels, both on an individual and team basis
• Experience with a variety of finance related software platforms such as NetSuite, Paylocity, Raiser’s Edge, MS Office

Preferred Qualifications

• CPA and/or Master’s degree or MBA
• Supervisory experience in higher education business and financial management
• Working knowledge of non-resident alien taxation regulations

Supervisory Responsibilities

• Comptroller
• Grant Accountant (2)
• Budget/Finance Accountant (2)
• Procurement Accountant (3)
• Payroll & Tax Specialist
• Accounts Receivable/Payable Assistant (2)
• Accounting Assistant

Working Conditions

• Public facing position with frequent interaction with staff, faculty and scholars      

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. 

We offer a competitive salary and benefits package. For consideration, please apply with a cover letter and CV using the link below:

https://recruiting.paylocity.com/recruiting/jobs/Details/3089723/Institute-for-Advanced-Study/Chief-Financial-Officer 

Position Summary

Reporting to the Chief Financial Officer, the Senior Accountant, Budget and Grants, is responsible for managing all pre-award and post-award financial administration for private and government grants. The Senior Accountant, manages grant budgets and ensures compliance with reporting, regulations, federal time and effort certification requirements and required training.  Responsible for the preparation of the Institutes’ Facilities and Administrative cost rate and serves as primary contact regarding government financial and compliance audits and the Uniform Guidance audit.

Essential Job Duties

Financial Administration and Compliance

• Manages proposal budgets, pre-award negotiation, submission and tracking of government proposals.
• Coordinates, administers and prepares reports for new awards within the appropriate documentation and recordkeeping guidelines.
• Ensures compliance with federal regulations including federal time and effort certification requirements, required responsible conduct in research training and close out requirements.
• Negotiates, prepares, monitors and closes sub awards.
• Handles all required financial reports and cash requests.
• Prepares the Facilities and Administrative cost rate and serves as primary contact regarding government financial and compliance audits.

Private Funding

• Supports the Schools and Development in creating proposal budgets for gifts and grants from private donors and foundations.
• Accounts for all private gifts and grants, to ensure accurate and complete accounting of financial data.
• Prepares and distributes financial reports.
• Partners with Development staff to ensure uniformity between the accounting records and the Development database.

Uniform Guidance Audit

• Serves as primary contact for Uniform Guidance audit process.
• Prepares and submits the Statement of Federal Expenditures report.
• Provides auditors with all requested items, from individual transactions to comprehensive listing of year-to-date detail on each grant.
• Monitors and communicates changes made to the Uniform Guidance compliance supplement.

Budgeting

• Analyzes revenue and expenditure trends for operating grant budgets (private and government).
• Recommends appropriate budget levels, and ensures expenditure control.
• Responsible for the annual budgets for all grants in the preparation and maintenance of departmental budgets.
• Monitors expenditures, identifies budget variances, and ensures accurate coding of expenses.
• Creates budget reports for review and identification of budget discrepancies and variances to ensure timely resolution of issues and concerns.

Accounting Operations

• Assists with activities associated with the monthly and annual closing of general ledger grant accounts.
• Supports the preparation of annual financial statements in accordance with established procedures, required review and approval process, and submission deadlines.
• Interacts and coordinates activities with auditors.

All other duties as assigned by the Chief Financial Officer (10%)

Minimum Qualifications

• Bachelor’s degree in accounting, finance or relevant field
• Seven years of accounting experience
• Proficient with Microsoft Office Suite with expertise in Microsoft Excel
• Command of GAAP (Generally Accepted Accounting Principles) and Uniform Guidance regulations
• Senior level experience with accounting and financial processes (budgeting, financial closure, reporting, etc.)
• Adept in data analysis and forecasting
• Systematic and capable of prioritizing responsibilities with a high degree of accuracy and attention to detail
• Clear and concise communicator with the ability to present complex information effectively

Preferred Qualifications

• Private gift and grant accounting experience in a fundraising organization
• Master’s degree

Supervisory Responsibilities

• Grant Administration Specialist

Working Conditions

• Must be able to remain in a stationary position for prolonged periods of time.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time. 

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package.  For consideration, please apply with a cover letter and resume using this link:https://recruiting.paylocity.com/recruiting/jobs/Details/3122752/Institute-for-Advanced-Study/Senior-Accountant-Budget-and-Grants

About IAS

The Institute for Advanced Study has served as one of the leading independent centers for theoretical research and intellectual inquiry since its establishment in 1930, advancing the frontiers of knowledge across the sciences and humanities. From founding IAS Faculty Albert Einstein, Erwin Panofsky, and John von Neumann to influential figures Emmy Noether, George Kennan, and J. Robert Oppenheimer to the foremost thinkers of the present, IAS is dedicated to enabling independent inquiry and fundamental discovery.

Each year, the Institute welcomes more than 250 of the world’s most promising post-doctoral researchers and scholars who are selected and mentored by a permanent Faculty, all of whom are preeminent leaders in their fields. Among present and past Faculty and Members, there have been 36 Nobel Laureates, 46 of the 64 Fields Medalists, and 23 of the 27 Abel Prize Laureates, as well as winners of the Turing Award; the Pulitzer Prize in History; the Wolf, Holberg, and Kluge prizes; and many MacArthur and Guggenheim fellows, among other honors.

About the Jonathan M. Nelson Center for Collaborative Research

The Nelson Center for Collaborative Research is designed to facilitate work on projects and topics that are beyond the reach of a single scholar, discipline, or institution. It supports team-based, theme-based, inter-institutional, and interdisciplinary projects led by Institute scholars in collaboration with researchers across and beyond academia. The Nelson Center provides seed funding to develop early-stage research ideas, large-scale funding for multi-year research agendas, and the space, infrastructure, and expertise for collaborative projects with partners across the globe.

Position Summary

Reporting to the Executive Director of the Nelson Center, we seek an experienced research development professional who will partner with IAS faculty and staff to provide strategic support in identifying and disseminating funding opportunities and assisting in the development of grant and other funding proposals. In coordination with other team members within the Nelson Center, this role will also help to support an internal program of funding in support of research and other scholarly activities. They will exercise best practice processes, tools, and strategies to support the IAS faculty and serve as an outstanding and trusted colleague in developing the research projects and capacities of the Institute. 

Given the IAS’ areas of expertise, the Senior Research Development Officer will support faculty research projects in one or more of the following fields: historical studies, mathematics, natural sciences (including particle and astro- physics, and systems biology), and the social sciences. 

We seek a highly collaborative and versatile colleague with impeccable writing skills, attention to detail, and a strong service orientation. The ideal candidate should be intellectually curious, creative, and thrive in a uniquely dynamic academic environment.

Essential Job Duties

• Research funding opportunity curation and dissemination: 

Leverages their knowledge of the government and non-profit research funding landscape to develop and communicate up-to-date information on extramural funding in areas related to faculty expertise. Works with the Nelson Center team and other IAS administrators in developing relationships with representatives of funding organizations.

• Proposal development support:

Works directly with faculty, applying knowledge of funding organizations and their priorities to provide grant editing and writing support for external funding.

• Resource creation and maintenance: 

Contributes to the creation/maintenance of proposal development resources, including templates and a sample proposal library to aid faculty with various components of federal and non-federal funding applications.

• Internal grant program support: 

Supports the management of the Nelson Center’s research funding program. Works with faculty to develop funding proposals, including assisting in budget development and the navigation of Institute administrative requirements.

• Research evaluation: 

Embracing a perspective of continuing improvement, assists the Center in developing and carrying out regular evaluations of its activities, outcomes, and institutional impact.

• Support for other strategic research initiatives, as needed. 

Qualifications

• Proven record of developing successful, high-quality research proposals;
• Minimum 5 years of experience working in research development or success applying for research funding as an investigator;
• Knowledge and skills required for this position are normally obtained through a master's degree in a research-related field, plus three years of experience in either research development/research administration. A doctoral-level degree in a field represented at the Institute is preferred;
• Extremely strong interpersonal and organizational skills;
• Outstanding oral and written communication skills with the ability to understand, interpret, and summarize complex information for expert and non-expert audiences;
• Ability to work simultaneously on multiple projects and activities, and flexibility to manage the reprioritization of projects and to request and respond to guidance as needed;
• Other professional experience related to editing, writing, project management, as well active membership with one or more research administration or research development organizations, is beneficial.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package. For consideration, please apply with a cover letter and CV to:     

https://recruiting.paylocity.com/recruiting/jobs/Details/2849530/Institute-for-Advanced-Study/Research-Development-Officer