Job Postings

 

JOB TITLE:              Associate Director, Prospect Research and Information Systems

DEPARTMENT:      Director’s Office/Office of Development

REPORTS TO:         Chief Development Officer

Position Summary

Reporting to the Director of Advancement Services, the Associate Director of Prospect Research and Information Systems is responsible for providing key support to the Institute’s fundraising efforts, serving as an integral resource of information essential to the identification, cultivation, solicitation, and stewardship of donors and prospective donors, including the preparation of complex briefings and donor profiles for meetings and events. In addition to prospect research, analytics, and strategic support of fundraising, communications, and institutional administration, the incumbent will be responsible for data integrity, information systems management and database administration/reporting.  

Position Duties and Responsibilities

Prospect Research, Analytics, and Strategic Support (45%)

  • Compile, analyze, and interpret data from a broad range of sources in order to:

    • Evaluate/rate donors and prospects and identify new prospects for annual giving, planned giving, and major gifts – approximately 250 actively managed prospects.
    • Provide key support to inform prospect strategies, collaborating with prospect managers to create and maintain prospect pipeline, providing appropriate analysis and reports to support decision making and systematically track progress.
    • Identify funding opportunities, with particular focus on detecting/discovering relationships among individuals, organizations and groups.
    • Draft confidential and thoroughly researched profiles, reports, and briefings tailored to the needs of senior staff, the Director, and Board members.
    • Rate and track the prioritized list of Nominating and Governance committee prospects.
  • Respond to inquiries and requests from the Chief Development Officer (CDO) and other development colleagues.
  • Support stewardship planning for major gift and principal gift donors, as needed.
  • Support Nominating and Governance committee activities, communications, and meetings. Produce meeting minutes and lists of follow-up responsibilities, as needed.
  • Collaborate with the Associate Director of Donor Relations in the compilation of donor lists for Annual Report and invitation lists for events.

Information Systems Management (25%)

  • Provide training and oversight of development staff on database use and all compliance matters.
  • Work with the Director of Advancement Services to develop, implement, and manage systems, policies, and procedures for tracking donors and prospects.
  • Collaborate with relevant Development team members to streamline processes and procedures for the entry, moves management, acknowledgement, and stewardship of gifts. Assist with data management systems for donor events, as needed.
  • Regularly conduct primary and secondary research on best practices and trends in fundraising data management and reporting, including IRS charitable giving guidelines.
  • Maintain fluency in current technologies and advance skills in emerging technologies as needed, via courses, webinars, and professional conferences.

Database Administration (20%)

  • Collaborate with the Director of Advancement Services and IT staff to ensure database and other tools are current, fully functional, and effective in serving the needs and advancing the goals of the Office of Development.
  • Work with the Development Database Administrator to provide advice regarding the following primary responsibilities:
    • Maintenance of Raiser’s Edge database, including gift entry; consistent, logical, searchable entry of biographical data, contact information, donor/prospect notes and actions, attributes, media, and events.  Supervise maintenance and editing of existing procedures manual; development of new procedures as necessary.
    • Monthly reconciliation of gifts by donor/fund with Accounting office.
    • Weekly, monthly, quarterly, and annual gift reporting.  Other reporting as needed.
    • Consistent and accurate flow of information between P-3 database and Raiser’s Edge database.
    • Support development team with queries as necessary (mailing lists, holiday card list, targeted appeals, etc.)

All other duties and responsibilities as assigned by the Chief Development Officer (10%)

Qualifications

  • Excellent quantitative analysis and strategic thinking skills.
  • Strong customer service orientation.
  • Strong organizational, written, oral, presentation and interpersonal skills.
  • Ability to forge relationships with colleagues throughout the department and across the Institute fostering teamwork and collaborating to drive results and achieve collective goals.
  • Project management expertise; ability to prioritize and manage deadlines and multiple projects simultaneously, maintaining flexibility and attention to detail as well as grace and effectiveness under pressure/short deadlines.
  • Ability to present data clearly and concisely in a variety of ways to meet the needs of a variety of audiences.
  • Knowledge of best practices and ability to implement new systems to conform to these practices at the level appropriate to IAS fundraising efforts.
  • Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the Internet, database management software, and Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook. Knowledge of Raiser's Edge required.
  • Ability to maintain strict confidentiality and handle sensitive information and material in a discrete manner. 

Supervisory Responsibilities

  • Development Database Administrator

Education, Experience and Knowledge

  • Bachelor’s Degree or equivalent required. 
  • A minimum of 5 years of relevant experience required.
  • Prior experience in prospect research and fundraising databases.
  • Extensive knowledge of online research services and wealth screening tools.
  • Expertise in Blackbaud Raiser’s Edge system.
  • Ability to organize and manage a diverse range of assignments and projects with high efficiency, attention to detail and follow-through.
  • Strong interpersonal skills and ability to work productively as a team member required.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/457538/associate-director-prospect-research-and-information-systems

JOB TITLE:              Associate Director of Donor Relations                                    

DEPARTMENT:      Directors Office/Office of Development

REPORTS TO:         Director of Advancement Services                    

Position Summary

Reporting to the Director of Advancement Services, the Associate Director of Donor Relations is responsible for overseeing the recognition of donors, ensuring that donors are aware of the impact of their private support, aiding in fostering long-term relationships between donors and the Institute, and assisting in nurturing a culture of philanthropy within the Institute’s various constituencies.
 

Position Duties and Responsibilities (90%)

  • Develop and coordinate stewardship communications and related activities to ensure all donors are aware of the impact of their philanthropic support in a timely and relevant way.
  • Create materials and communications relevant to key donor segments.
  • Produce reports to track and manage progress.
  • Produce bespoke stewardship reports for a curated portfolio of principal current-use and endowed funds, including acquiring information on how the funds have been spent, working with fund beneficiaries and recipients to create compelling stories of impact, compiling information into narrative donor reports, and writing and editing appropriate correspondence to accompany reports.
  • In collaboration with the Chief Development Officer, and coordination with the Events team, create high-level donor recognition events.
  • Partner with fundraisers to produce stewardship materials to advance cultivation and solicitation strategies.
  • Generate regular reports and presentations about stewardship plans, timelines, and activities for internal and external constituents.
  • Ensure the timely production of impact reports and acknowledgement letters.
  • Lead the project management of an annual report of giving.
  • Develop messaging strategy, identify potential stories for inclusion, and provide feedback on report drafts.
  • Help with planning and organizing donor recognition opportunities to ensure quality and appropriate donor engagement and acknowledgment.
  • Develop strategic framework for utilizing the IAS website to steward donors; oversee creation of content and ongoing management to ensure that website is best leveraged to advance donor relations and Development goals.

Other duties as assigned by the Director of Advancement Services (10%)

Skills and Abilities

  • Meticulous attention to detail, and excellent written and verbal communications skills required.
  • Deep understanding of, and demonstrated ability with, multichannel donor recognition, including digital and print reporting, web site development and content management, gift acknowledgements, recognition societies, events, and bespoke actions designed to recognize and celebrate giving by the most generous donors to the Institute.
  • The successful candidate will be a collaborative, innovative, strategic, creative and intellectually curious/broad thinker who will create and execute new communication and stewardship strategies that build on the Institute's strong tradition of philanthropic giving.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • Bachelor’s Degree required.
  • Minimum of five years related experience required.
  • Demonstrated success in developing and executing strategic donor relations materials, events, and plans.
  • Commitment to fostering a diverse and inclusive workplace.
  • Strong computer software skills including MS Office, Excel, Power Point, Canva, databases and networked information systems.
  • Excellent analytic skills to ensure data-driven results.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:

 https://ias.synchr-recruit.com/job/528306/associate-director-of-donor-relations

JOB TITLE:            Development Coordinator                                         

DEPARTMENT:      Directors Office/Office of Development   

REPORTS TO:        Director of Friends Programs       

Position Summary

Reporting to the Director of Friends Programs (the “DFP”), the Development Coordinator provides a wide range of high-level administrative support including calendar management, data management and reporting, project support, gift processing, prospect management, travel support and a range of administrative tasks. Under direct supervision, the Development Coordinator will provide administrative and routine support to fundraising programs and activities. The Development Coordinator will work with front-line fundraising staff, donors, volunteers, and other Institute colleagues to assist in establishing and maintaining relationships with all of the Institute constituencies. In addition, the Development Coordinator will undertake research on individuals, corporations, foundations and institutions using internal files, donor databases and internet search engines and resources, investigating the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed.

Essential Job Duties

Administrative Management (50%)

  • Coordinate, plan andschedule DFP’s complex calendar and resolve scheduling conflicts with limited consultation.
  • Prepare agendas, take meeting minutes, secure conference rooms and track post-meeting follow-up as needed.
  • Provide full administrative support and management of Friends Program, Friends Executive Committee, and any other Board and committee meetings.
  • Organize and manage electronic file platform for DFP and Development team.
  • Coordinate mailings to prospective and established constituents.
  • Verify and process financial reimbursements for DFP and Development team.
  • Order, catalog and maintain inventory of office supplies and promotional items.
  • Track key dates and deliverables across the Development department and Institute.
  • Build a network of relevant contacts and stay informed of current Institute initiatives and activities.

Prospect/Donor Data Management (30%)

  • Generate and manipulate complex reports utilizing the Institute’s development information systems, including running queries on Raiser’s Edge database to extract relevant data subsets.
  • Compile and gather data; prepare and code reports which may include statistical information.
  • Retrieve, review and update information about prospects and donors; assist in drafting comprehensive individual prospect briefings; record, process and disseminate gift information as appropriate; research donor and gift inquiries.
  • Assist in the design, publication and production of development fundraising materials (i.e., general correspondence, appeals, endowed gift acknowledgements, proposals and stewardship reports).

Event Support (10%)

  • Ability to work nights and weekends as needed.
  • Event management; support Development Team Directors in planning, implementation and coordination of events not supported by the Institute’s Events department. May include coordination of event planning meetings, review of attendee lists to ensure strategic attendance, tracking attendees, catering, reservations and on-site support (i.e., attendee check-ins, set-up and event parking).
  • Partner with internal Events Department and assist with tracking high-level action items and participate in pre- and post-mortem event meetings.

Other duties as assigned by the Director of Friends Programs (10%)

Minimum Qualifications

  • Bachelor’s Degree required.
  • Two years’ experience in a university or executive setting.
  • Commitment to fostering a diverse and inclusive workplace.
  • Meticulous attention to detail, ability to work efficiently, achieve goals and meet deadlines.
  • Ability to proactively take ownership of tasks and projects to ensure timely completion.
  • Ability to understand and identify how discrete tasks within larger departmental projects align with the broader scope of priorities at the Institute.
  • Excellent written and verbal communications skills.
  • Strong computer software skills including MS Office: Word, Excel, Power Point, Access.
  • Knowledge of databases and network information systems.
  • Customer service focused; strong listening skills and understanding of customer’s needs, with a commitment to proactively responding to those needs in a consistent and timely manner.
  • Collaborative, innovative and creative.

Preferred Qualifications

  • Experience using Raiser’s Edge.

Supervisory Responsibilities

  • None

Working Conditions

  • Must be able to remain in a stationary position for prolonged periods of time.
  • Occasionally moves objects weighing up to 20 pounds across campus for various needs.

The Institute for Advanced Study retains the right to change or assign other duties to this position.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/556486/development-coordinator

JOB TITLE:                           Director, Advancement Services

DEPARTMENT:                    Director’s Office/Office of Development

REPORTS TO:                       Chief Development Officer

 

Position Summary

Reporting to the Chief Development Officer, the Director of Advancement Services is a senior member of the Institute’s Development team, responsible for the office’s operational infrastructure, programs and strategies in support of fundraising success and meaningful constituent engagement. The Director manages a wide variety of administrative and executive responsibilities, working with both key internal and external stakeholders to promote operational excellence and efficiency. The successful candidate will be a proven leader, manager, mentor, and collaborative colleague who is comfortable leading major initiatives, managing systemic growth and change, and supporting the development of others.

Position Duties and Responsibilities 90%

  • Provide vision, leadership and oversight to the Office of Development’s operations infrastructure (Donor Relations, Prospect Research and Information Systems, and Database Administration) to maximize fundraising impact and growth, and constituent engagement.
  • Set goals and annual operating plans for Donor Relations, Prospect Research and Information Systems, and Database Administration that align with individual and institutional giving and engagement priorities.
  • Supervise Donor Relations and Stewardship, ensuring appropriate policies and procedures for stewardship of gifts and endowed funds that uphold donor intent and the highest ethical standards; maintenance and enhancement of systems that track timely and accurate documentation of stewardship and engagement efforts. The stewardship program should be systematized yet allow for creativity and opportunism in execution.
  • Supervise Database Administration, ensuring appropriate policies and procedures for donor, gift and fund record management and appropriate policies and guidelines for gift acceptance and compliance with IAS guidelines.
  • Supervise Prospect Research, ensuring coordination of research assignments and deadlines and intentional strategies to develop and refresh a robust donor pipeline in pursuit of fundraising growth and campaign goals.
  • Supervise Development Technology, ensuring coordination and optimization of data entry and maintenance projects, maximization of IAS’s CRM (Raiser’s Edge), and optimal deployment of data and analytics to inform donor strategies.
  • Oversee the growth, maintenance, and enhancement of Development’s technological proficiency and tools, maximizing utilization of technologies to streamline operational processes. Optimize development systems and ensure the ability to generate useful and timely reports.
  • Supervise Donor Relations and Stewardship, ensuring appropriate policies and procedures for stewardship of gifts and endowed funds that uphold donor intent and the highest ethical standards; maintenance and enhancement of systems that track timely and accurate documentation of stewardship and engagement efforts. The stewardship program should be systematized yet allow for creativity and opportunism in execution.
  • Enhance internal systems and processes to support an office-wide culture of philanthropy, collaboration, and continuous improvement.
  • In collaboration with Development’s senior leadership team, lead implementation, tracking and reporting of Development’s strategic plan.
  • Work closely with the Advancement Services team to prepare operational and financial reports and analyses for internal and external distribution.

The successful candidate will be a collaborative, innovative, decisive, strategic, creative and intellectually curious/broad thinker who has a demonstrated track record of driving meaningful donor recognition, disciplined and intentional prospect management, effective data management, and gift administration.

Other duties as assigned by the Chief Development Officer (10%)

Supervisory Responsibilities

  • Associate Director, Donor Relations
  • Associate Director, Prospect Research and Information Systems

Skills and Abilities

  • Demonstrated supervision and management skills.
  • Must be able to work in a team-based environment and have ability to direct and motivate staff and volunteers.
  • Subject matter expertise in fundraising operations, understanding and interest in key industry issues.
  • Excellent communication, interpersonal, presentation, and organizational skills.
  • The ability to extract and analyze data to make effective, efficient, and independent decisions about strategy and process. Knowledge of modern data management practices and techniques, including database information systems, data modeling, and analysis.
  • Familiarity with technology and other innovations that can streamline processes.
  • Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels and resolve concerns and conflict with composure, fairness and tact.
  • Ability and willingness to travel, and work some weekends and evenings as needed.
  • Commitment to fostering a diverse and inclusive workplace.

Education, Experience and Knowledge

  • Bachelor's degree required; graduate degree preferred.
  • 8 years of relevant operational senior leadership experience in a complex organization, preferably in a higher education, serving in an administrative or development leadership capacity.
  • Experience leading an Advancement Services team in a major fundraising campaign.
  • Strong Writing and project management experience.
  • Strong computer software skills including MS Office, Excel, Power Point, Canva, databases and networked information systems.

Please note that proof of COVID-19 vaccination is required to work at the Institute.

Individuals are eligible to request an accommodation based on a medical exemption or profession of sincerely-held religious beliefs.  

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   https://ias.synchr-recruit.com/job/460656/director-advancement-services