Job Postings

Chief Operating Officer/Associate Director for Finance and Administration

POSITION AVAILABLE

 

JOB TITLE:               Chief Operating Officer/Associate Director for Finance and Administration 

DEPARTMENT:        Director’s Office        

REPORT TO:             Director

Position Duties and Responsibilities:

Provide Financial, Operational and Administrative Leadership on behalf of the IAS (75%)

  • Act as the main point of contact and manage the information flow between the Director and the senior leadership team.
  • Provide strategic advice to the Director on institutional financial matters, including integrating data on the use of institutional resources for operations and investment, including budget issues, debt management, investment in plant, and co-ordination with the investment of the endowment.  Manage financial modeling based on information gathered within the Institute and from the Institute’s environment, including higher education, with input from the Chairman of the Finance Committee of the Trustees.
  • Work closely with the Chief Development Officer in projecting IAS needs and fundraising capabilities.
  • Conduct research, analyze and interpret information and proposals to ensure objective and complete information is provided to the Director for decision making.
  • Develop and maintain open and collaborative relationships within the Institute community, including the IAS Faculty.
  • Provide organizational support to the Director, helping to ensure action items, deadlines, and deliverables are completed, including the smooth operations of the Director’s Office.
  • Serve as the primary interface with the Institute’s outside legal counsel.

Serve as a Key Resource and Operational Point of Contact for the IAS Board of Trustees (15%)

  • Advise and counsel members of IAS Board on governance issues, while ensuring compliance with statutory and regulatory requirements for board governance.
  • In conjunction with the  CDO and the Director of Academic Affairs, follow-up with relevant IAS staff on all Board action items.
  • Coordinate and attend Board and Committee meetings.
  • Supervise the distribution of all Board meeting notifications, correspondence, and agenda materials.
  • Work with department heads to prepare Board materials and packages in an accurate and timely manner.
  • Ensure the Director and relevant Board members are appropriately briefed prior to each Board of Trustees meeting. 

All other duties as assigned by the Director, IAS (10%)

Minimum and Preferred Requirements:

  • Bachelor’s degree required,.   Advanced degree preferred, preferably in business, finance or related field.
  • Minimum of 15 years of related experience required, with at least 10 years in senior strategic planning and management roles.  A strong background in budgeting and financial management required, with a record of innovation and accomplishment in managing critical operational functions in finance, human resources and information technology strongly preferred.
  • Significant experience in an academic setting desirable.
  • Experience interfacing with Board of Trustees members and governance strongly preferred. 
  • Exceptional interpersonal and consensus-building skills to create effective working relationships at all levels required. 
  • Excellent written and oral communication skills, along with the ability to provide complex financial data clearly to a variety of audiences required.           

Interested candidates please apply to the position at:

InstituteAdvancedStudyCOO@wittkieffer.com

Investment Analyst

POSITION AVAILABLE

 

JOB TITLE:               Investment Analyst

DEPARTMENT:         Investment Office       

REPORT TO:             Chief Investment Officer

 

Position Summary

Reporting to the Chief Investment Officer (CIO), The Investment Analyst is responsible for applying quantitative skills, experience, and informed judgment to enhance the Endowment’s performance. Specific responsibilities include portfolio analytics, model-building and forecasting; manager due diligence, including identifying and sourcing new investment opportunities, researching prospective investment managers, and evaluating managers’ absolute and relative performance; and portfolio, asset class, and manager level risk management, including development of tools to measure alternative betas, optionality, illiquidity, counterparty risk, and other hedge fund / alternatives-centric risk factors; and special projects that arise.

Position Duties and Responsibilities:

Analytics and Due Diligence (60%)

  • At the portfolio and asset class levels, provide analytical support for and coding of quantitative measurement and reporting systems; reporting on risk factor exposures (such as market exposure, leverage, portfolio concentrations, and correlations) and risk-adjusted performance measures; and running stress tests and scenario analyses.
  • At the manager level, responsible for analyzing embedded risks and biases in manager return histories; measuring and forecasting manager performance both in absolute terms and relative to peers; highlighting abnormal manager under- or outperformance; and measuring, evaluating and monitoring active risk of managers.
  • Work with the CIO to provide quantitative analytical support (model building) and capital markets research to assist in capital allocation and rebalancing decisions.  Create and maintain systems to capture and analyze relevant financial data.
  • Assist the CIO in evaluating existing managers, identifying new investment opportunities, conducting due diligence on prospective investment managers, negotiating the terms of the Endowment’s investments, and monitoring the performance of all such managers. 
  • Complete special projects as requested by the CIO, including research of opportunistic investments, alternative portfolio design and construction, performance attribution and key drivers of returns.

Communications (20%)

  • Prepare reports and other materials on investment activities for presentation to the Director, the Finance Committee, and the Board of Trustees.
  • Formulate and effectively communicate recommendations and results on potential investments.
  • Contribute on an ongoing basis to discussions with the CIO and senior investment staff regarding capital allocation and strategy for the Endowment and manager hiring and termination decisions, in all asset classes within the Endowment.

Sourcing (10%)

  • Provide detailed review and extensive analysis on potential investments, including track records, markets, and financials.
  • Establish quality peer networks, including analysis of peer institutions’ best practices.

Operations (10%)

  • Correspond with Investment Managers to smoothly handle operational issues.
  • Prepare monthly reports to be distributed both internally and externally.

Education, Experience and Knowledge:

  • Bachelor’s degree required, MBA or other advanced degree in Quantitative Finance, Economics, Statistics or Mathematics, CFA and/or CAIA a plus
  • Three to seven years of experience in multi-asset class asset allocation, portfolio management, and risk management, including strong quantitative and modeling skills. 
  • Expertise using Excel required (coding experience a plus),  PowerPoint a plus.
  • Previous experience with risk factors in both a portfolio and manager-level context, portfolio simulation methods (bootstrapping, multi-period Monte Carlo, etc.), scenario analysis and stress testing, tail risk, illiquidity risk, counterparty risk, and/or other non-traditional risk factors, capital markets assumptions and modeling highly preferred.

Interested candidates please send cover letter and resume to https://ias.synchr-recruit.com/job/35209/investment-analyst

Administrative Assistant to the COO/Associate Director of Finance and Administration

                                       

                                                                                                                                                                   POSITION AVAILABLE

 

JOB TITLE:              Administrative Assistant to the COO/Associate Director of Finance and Administration

DEPARTMENT:        Directors Office         

REPORTS TO:          COO/Associate Director of Finance and Administration                 

Position Summary:   

Responsible for office support related to Director’s Office initiatives.

Position Duties and Responsibilities:

Provide administrative support to the COO/Associate Director of Finance and Administration, as well as in support to Director’s Office operations (90%)

  • Facilitate the coordination of a complex calendar of appointments, meetings and Institute functions with individuals and groups. Interact with administrators, Faculty, Trustees, staff and outside vendors to accommodate schedules and troubleshoot potential conflicts. Provide secretarial support including drafting, typing and proofing letters and other materials.
  • Assist in preparation of the Board of Trustees meetings, utilize and maintain the BoardEffect electronic materials, coordinate with staff to ensure accurate data is being entered. This is crucial for a smooth Board meeting.
  • Process the Director’s/Associate Director’s credit card statements, collect receipts for travel and cash receipts for reimbursement. Complete online requisitions for payments for Adhoc, Advisory Committees, Law Firms, Vendors, etc.
  • Maintain electronic/paper filing system, keeping files accurate and up to date for immediate access. Work together with Associate Director for Archiving past documents/files.
  • Greet visitors in Director’s Office, distribute and date stamp mail. Keep front office neat and presentable.
  • Maintain Notary Public status for the convenience of Faculty, Members, Accounting and Law firms.
  • Act as local PCMI contact, assist Program Officer with shipping books for summer programs, set-up meeting space on campus during visits. Acquire signatures for sub-awards.
  • Arrange housing and office space through the P3 system for outside visitors when necessary.
  • Work together in a team environment - especially during board meetings, other events and special projects.
  • Provide back-up to other support staff in office. Confidentiality is required at all times.

All other duties as assigned by the COO/Associate Director of Finance and Administration (10%)

Skills and Abilities:

  • Excellent written and verbal communication skills required.
  • Strong office and computer experience.
  • Attention to detail and excellent communication skills
  • Maintain a high degree of confidentiality in all matters related to the Director’s office, the Board of Trustees, and all matters requiring sensitivity and discretion.

Education, Experience and Knowledge:

  • Bachelor’s degree or equivalent required.
  • A minimum of 5 years related experience strongly preferred.
  • Competency with MS Office products, including intermediate to advanced Excel skills required. . Knowledge of BoardEffect, Raiser’s Edge, and/or Dropbox are preferred.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment, required.Strong verbal and written communication skills required.
  • Notary Public status preferred.

Interested candidates please send cover letter and resume to:  ias.synchr-recruit.com/job/35807/administrative-assistant-to-the-coo-associate-director-of-finance-and-administration

Director of Major Gifts

POSITION AVAILABLE

 

JOB TITLE:                 Director of Major Gifts

DEPARTMENT:        Development and Communications        

REPORT TO:              Director of Development

Position Summary:

Reporting to the Director of Development, the Director of Major Gifts will be a key member of the Institute for Advanced Study’s Development and Communications team.  S/he will be responsible for identifying, engaging, soliciting and stewarding donors of major gifts, and growing the base of major gifts prospects and donors for the IAS. The Director of Major Gifts will assist the Director of Development and the Chief Development Officer in building a new Institute council and in other engagement programs, and will be responsible to work with colleagues on key development events.

Position Duties and Responsibilities:

Raise leadership support for the Institute for Advanced Study (70%)

  • The primary focus for the Director of Major Gifts will be developing and soliciting prospective donors with gift capacities of $50,000 or more and growing the pool of major gifts prospects.  S/he will be assessed on levels of engagement, gifts raised, and new prospects developed.
  • Build productive relationships with the IAS leadership, with the faculty, staff, members, friends and others; s/he will get to know the Institute, its history, programs, and unique place in higher education, intimately and thoroughly.
  • Responsible for ~100 potential donors, primarily in New York and in other major markets as assigned.
  • Develop cultivation and solicitation strategies for prospects, including top academics who have spent time at the Institute, local supporters, and leaders in the global financial, technology, and venture capital communities
  • Identify and engage new prospects to ensure that the Institute’s pipeline is expanding and increasingly diverse
  • Leverage resources within the Institute that enable strong engagement opportunities for prospects, while strategically aligning unique funding opportunities with donors’ interests
  • Partner with the Chief Development Officer and Director of Development in building a new high level Institute council to provide robust operating support and create a major gifts pipeline.

Collaboration and Support to the Development and Communications Department (20%)

  •  The Director of Major Gifts will work as part of highly collaborative Development and Communications team
  • Work and collaborate across campus with staff, the Institute Director, Trustees, and faculty in arranging campus visits and development travel
  • Given the small size of the development staff, the Director of Major Gifts will be expected to support her colleagues on office and Institute projects as needed. 

All other duties as assigned by the Director of Development (10%)

Education, Experience and Knowledge:

  • Bachelor's degree required, graduate degree desirable.
  • Minimum of five years in fundraising or sales experience required.
  • Strong interpersonal skills and ability to work productively as a team member.
  • Strong attention to detail; excellent written and verbal skills.

Interested candidates please send cover letter and resume to https://ias.synchr-recruit.com/job/37902/director-of-major-gifts