Job Postings

School Administrative Officer

 

 

POSITION AVAILABLE

JOB TITLE:               School Administrative Officer                                                            

DEPARTMENT:        School of Historical Studies           

REPORTS TO:           School Executive Officer                             

Position Summary:                                        

Reporting to the School Executive Officer, the School Administrative Officer is responsible for managing the administrative operations of the School of Historical Studies, conferring with the Executive Officer when needed.  Responsibilities include overall management of the support staff, assistance to the permanent Faculty with research-related needs and concerns, oversight of the School budget, management and oversight of the School’s website, and serving as primary point of contact for other Institute departments.    All other duties, as assigned by the School Executive Officer. 

Position Duties and Responsibilities:

Serve as the senior administrative professional on behalf of the School of Historical Studies

  • In consultation with the School Executive Officer, carry out the overall administrative duties related to the functioning of the School; keep the Executive Officer informed of any issues of concern to the School.
  • Select, train, supervise and evaluate the Academic Assistants to coordinate the day to day work of Faculty, Emeriti, visiting professors, members and short-term visitors.  Assign and manage work duties, carry out annual performance evaluation process and coordinate time off.
  • Take primary responsibility for the use and upkeep of space within the School.  Manage the use of offices and seminar spaces allocated to the School.  Oversee Facilities-related concerns with respect to offices and seminar rooms. Handle arrangements for office space for Faculty, staff, Visitors, Research Associates, or Visiting Associates, when applicable.  If housing is offered to any scholar in the above-noted categories, consult with appropriate officer regarding housing related issues. 
  • Processes and maintains the member application process which includes advertising the completion in print media, web and mailings, compiling and maintaining applicant database and negotiating stipends.
  • Ensure the list of external reviewers for the upcoming Membership competition is finalized and complete.
  • Manage the Access database, including records of applicants who were rejected or declined membership, estimated stipend and travel costs for each applicant who is a finalist, etc.
  • Assist with administrative aspects of search procedures for new faculty appointments.
  • Prepare and update calendar of activities and events associated with the School, and assure accurate information about events and activities is displayed on the website.
  • Maintain and update the School of Historical Studies Handbook
  • Manage the coordination and planning of meetings, seminars and conferences. Act as liaison with other schools and administration to coordinate services and policies.
  • Oversight for adequate levels of office supplies and equipment; tracks inventory and ensure supplies are ordered as needed. Coordinates requests for new equipment as approved by the Executive Officer.
  • Respond to inquiries from scholars, or requests from Faculty, regarding potential appointments of Visitors, Research Associates, or Visiting Associates.  Coordinate sharing of information about such requests with the Faculty, and prepare formal responses to such requests.
  • Coordinate arrangements for scholars coming to the Institute as Visitors, Research Associates, or Visiting Associates.   In conjunction with the Academic Assistants, arrange and prepare office space, introduce arriving scholars in these categories to the Institute, and respond to inquiries about Institute resources and provide assistance with accounting-related matters.
  • Prepare internal school photo directory and assist with preparation of school-related sections of the Introductory Brochure and Annual Report.
  • Initiate, communicate and implement School policies.
  • Maintain and update pertinent information and announcements on the school website.

Coordinate support for the permanent Faculty of the School

  • Coordinate support for the work of the permanent Faculty, taking primary responsibility for administrative and organizational oversight of Faculty-sponsored events, seminars, conferences or programs. 
  • Assist Faculty (as needed) with preparation of grant applications, budgets and reports for Faculty-sponsored programs and events.
  • Track spending and reimbursements, as needed, for Faculty projects and grants.

Responsible for the overall financial management of the School

  • Prepare annual grant reports for government and foundation funding; assist with application process for funding, including some drafting of grant proposals and communications with foundations and government agencies.
  • Prepare and review budget/financial reports with Comptroller’s Office and Executive Officer.  Provides oversight and review of the full School budget, and work with the Comptroller’s office to resolve questions related to payments. 

All other duties as assigned by the Executive Officer

Skills and Abilities:

  • Develop strategies to achieve organizational goals.
  • Ability to set expectations and monitor delegated activities.
  • Ability to manage frequent changes, delays or unexpected events.

Supervisory Responsibilities

  • Academic Assistant (4)

Education, Experience and Knowledge:

  • Bachelor’s Degree or equivalent required.
  • A minimum of 7 years of related experience, including prior experience in an academic environment and knowledge of grant procedures preferred.
  • Good working knowledge of personal computers required, including knowledge of Microsoft Word and Excel.
  • Must have excellent written and verbal communication skills, and the ability to collaborate and work in a team environment sharing expertise with others.
  • Prior supervisory experience strongly preferred.           
  • Knowledge of a foreign language a plus.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/128758/school-administrative-officer

 

System and Software Support Specialist

                                                                                                                                                                                                    POSITION AVAILABLE

JOB TITLE:               System and Software Support Specialist

DEPARTMENT:        Computing Administration

REPORTS TO:           IT Manager, Mathematics

Position Summary

Reporting to the IT Manager in the School of Mathematics, the incumbent will provide system administration for the Mathematics Computing group.  Responsibilities will include supporting the daily operation, maintenance and security of workstations, servers, and other devices, as well as participating in and leading other projects to help achieve the goals of the Mathematics Computing group, and broader IT initiatives across the campus. 

System Administration

  • Support the daily operation, maintenance, and security of workstations, servers, and other network peripherals in a mixed operating system environment (e.g. Linux, Mac, Windows).
  • Develop and manage web and non-web based applications.
  • Provides support to scholars and staff.  Participate in and/or lead campus computing projects.
  • Provides on-call IT support during non-business hours and/or holiday breaks on a rotational basis with other staff members.
  • Under the direction of the IT Manager, assist in maintaining the IT infrastructure of the School of Mathematics.

All other duties and responsibilities, as assigned by the Computer Manager, Mathematics

Skills and Abilities

  • Demonstrate ability to perform system administration tasks on RedHat Linux systems.  In addition to basic skill in administering Macintosh OS X and Microsoft Windows systems.
  • Adept with version control and configuration management technologies (e.g. Git, Puppet).
  • Proficiency in at least one scripting language (e.g. Bash, Python, Perl).

Education, Experience and Knowledge

  • Bachelor's degree or equivalent academic experience is required.
  • At least 4 years of practical work experience preferred, including 2-3 years of hands on system administration experience with Red Hat Enterprise Linux, preferably Springdale Linux.
  • Familiarity with Drupal and MySQL databases.
  • Working knowledge of R, Julia, Mathematica, MATLAB, Maple and/or TeX strongly preferred.
  • Ideal candidate will also possess strong communication skills, prior academic experience and an aptitude for quickly learning new technologies.

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at: ias.synchr-recruit.com/job/131209/system-and-software-support-specialist

Pantry Cook

 

JOB TITLE:               Pantry Cook   

DEPARTMENT:        Dining Services           

REPORT TO:             Chef -Sous Chef

Position Summary           

Responsible for all cold food items prepared in the kitchen of a foodservice establishment. 

Position Duties and Responsibilities

Responsible for all cold food items prepared in the kitchen of a foodservice establishment

  • Complies with all portion sizes, quality standards, department rules, policies and procedures.
  • Identifies and select cuts of meat, poultry, shellfish, fish, game, fruits or vegetables used for cold food production.
  • Prepares vegetables for salads by peeling, paring, coring, portioning, washing, sectioning, zesting, cutting or scoring.
  • Prepares garnish for cold food plates and platters.
  • Slices meats, chesses, and vegetables, other items for salads, sandwiches or cold platters.
  • Assembles sandwiches, cold appetizers, cold platters, sandwiches, desserts.
  • Prepares salad dressings, cold sauces and dips.
  • Responsible for maintaining a sanitary work station
  • Select and uses knives, hand tools, utensils, and equipment to portion, cut slice, dip, score, julienne, whip, beat, maintain holding temperature, chill, freeze or otherwise produce food in the pantry station.

All other duties as assigned by the Chef/ Sous Chef

Skills and Abilities

  • Must be able to communicate clearly with employees, dining room staff, and guests.
  • Must be able to stand for periods of up to four hours in length.
  • Must have the ability to lift pots, pans, etc., up to 40 pounds in weight.
  • Must possess dexterity for using small tools and equipment

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • High school diploma or equivalent required.    
  • Degree from a postsecondary culinary arts training program is desirable.
  • Minimum of one year in a food preparation position strongly preferred.

Hours

Monday through Friday 7:00am to 3:00pm

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

We offer a competitive salary and benefits package which includes subsidized health and dental insurance, an excellent retirement plan, and a generous paid time off program.  Interested candidates please apply to the position at:   ias.synchr-recruit.com/job/136349/pantry-cook    

 

Cashier

 

JOB TITLE:               Cashier (Part Time)          

DEPARTMENT:         Dining Services

REPORT TO:             Chef or Shift Manager

Position Summary           

Responsible for collecting and the distribution of payment from cash drawer during lunch hours and special events.  

Position Duties and Responsibilities 

Responsible for collecting and the distribution of payment from cash drawer during lunch hours and special events

  • Receive cash bank at beginning of work shift and verifies accuracy by counting money in cash drawer.  Ensures an accurate accounting of all transactions, collections and disbursements during work shift.
  • Obtains and reviews information regarding price changes or menu specials.  Update and makes signage
  • Greets guests as they enter and exit the dining area.
  • Itemizes and totals guests’ food and beverage purchases, or may collect food and beverage checks from guests and ring them to the register.
  • Collects cash, checks or charge payments from guests.  Makes change for cash transactions. 

All other duties as assigned by the Chef or Shift Manager

Skills and Abilities 

  • Must possess basic math skills and have the ability to handle money accurately.  Should have basic knowledge of the functions of cash register.
  • Requires walking or standing for an extended period of time. 
  • Must have ability to remain stationary for periods of up to four hours in length, be able to bend and stoop on occasion, and be able to escort guests to other parts of the facility as circumstances dictate. 

Supervisory Responsibilities 

  • None 

Education, Experience and Knowledge 

  • High School Diploma or equivalent required
  • Prior experience as a cashier strongly preferred.
  • Bilingual preferred 

Hours

Monday – Friday: (12:00PM to 4:00PM)

Two Saturday’s a month: (9:00AM to 1:00PM)

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion.  

Interested candidates please apply to the position at: ias.synchr-recruit.com/job/136329/cashier-part-time  

Bartender

 

 

JOB TITLE:              Bartender  (Part Time/On Call)

DEPARTMENT:        Dining Services           

REPORT TO:            Dining Room Manager, Asst. Manager, Chef

Position Summary

Responsible for the setup, maintenance and operation of bar.  Take drink orders from patrons or wait staff, and prepare and serve alcoholic and non-alcoholic drinks in accordance with standard recipes. 

Position Duties and Responsibilities

Responsible for the setup, maintenance and operation of bar

  • Receive drink orders from patrons or wait staff.
  • Mix and serve alcoholic and non-alcoholic drinks for patrons of bar and dining room following standard recipes.  Mixes ingredients such as liquor, soda, water, sugar and bitters, to prepare cocktails and other drinks.  Serve wine and bottled beers or draws beer from kegs.
  • Rings drink orders into register; collect money from patrons for drinks served and makes change.
  • Order or requisitions liquors, other beverages and supplies.
  • Arrange bottles and glasses to make an attractive display and merchandise drinks.
  • May slice and pit fruit for garnishing drinks
  • Wash and sterilize glassware.
  • Prepare appetizers, such as pickles, cheese and cold meats, and replenish as needed.

All other duties as assigned by the Dining Room Manager, Asst. Manager, Chef 

Skills and Abilities

  • Must have basic knowledge of beer, wine, and spirits, and familiar with standard drink recipes
  • Must possess basic math skills and have the ability to handle money 
  • Must be able to reach, bend, stoop and frequently lift up to 50 pounds.
  • Ability to remain stationary for long periods of up to four hours in length.

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • High School Diploma or equivalent required
  • Must be 21 years or older (unless state law permits younger age)
  • Must have prior experience as a Bartender.

Hours

On call, 4 hours minimum per day guaranteed, hours shared between the two bartenders.

Monday 4:00pm to 6:30pm (Oct – Dec & Feb – April)

Wednesday 4:00pm to 10:00pm (Oct – April)

Thursday 4:00pm to 6:30pm (Oct – Dec & Feb – April)

Friday 4:00pm to 10:00pm (Oct – April)

Saturday 5:30pm to Midnight (Jazz night only, total of 6 shifts maximum)

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

Interested candidates please apply to the position at: ias.synchr-recruit.com/job/136339/bartender-part-time-on-call  

Waiter/Waitress

 

JOB TITLE:                Waiter/Waitress          

DEPARTMENT:         Dining Services                       

REPORT TO:             Dining Room Manager, Asst. Manager, Chef

Position Summary

Responsible for coordinating entire station and communicating with front and back-of-the-house personnel to provide a dining experience that meets or exceeds guest expectations. 

Position Duties and Responsibilities

Coordinate entire station and communicating with front and back-of-the-house personnel to provide a dining experience that meets or exceeds guest expectations

  • Obtain assigned service station from host/hostess at start of work shift.
  • Greet guests and presents them with the menu.  Informs guests of specials and menu changes, makes suggestions and answers questions regarding food, beverages and service.
  • Take food and beverage orders from guests (either written or memorized), and relays order to kitchen staff and bartender as appropriate via MicrosPOS System.
  • Process guests’ orders to ensure all items are prepared properly and on a timely basis.  Communicates with host/hostess, bus person, kitchen staff, and bartender, and coordinates entire station to ensure guest satisfaction with the food and service.
  • Serve courses from kitchen and service areas promptly, garnishes items with proper presentation prior to serving if instructed.
  • May carve meats, bone fish and fowl, prepare flaming dishes and desserts at tableside, and present, open, and pour wine when serving guests.
  • Observe diners to ensure that guests are satisfied with the food and service, responds to any additional requests, and determines when the meal has been completed.
  • Total bill and accept payment
  • Assist bus person with stocking work stations, removing, and resetting soiled dishes and silverware from table at conclusion of each course, and cleaning and resetting vacated tables.

All other duties as assigned by the Dining Room Manager, Asst. Manager, Chef     

Skills and Abilities

  • Must be able to perform simple mathematical calculations.
  • Must be able to lift 50 pounds.
  • Ability to stand for entire shift

Supervisory Responsibilities

  • None

Education, Experience and Knowledge

  • High School diploma or equivalent required
  • Strong verbal communication skills required
  • Previous wait staff experience strongly preferred.  

Hours

On call, 4 hours minimum per day guaranteed

Wednesday & Friday  4:00pm to 10:00pm (Oct  -  April)

Assigned catering events

The Institute for Advanced Study is an equal opportunity institution encouraging a diverse pool of applicants.  We believe in the inherent value of diversity and equal opportunity, recognizing that a truly diverse workforce will bring a wider array of perspectives, as well as more innovative and effective solutions, to the organization.   As a community dedicated to intellectual inquiry, we are resolutely committed to the values of diversity, equity, and inclusion. 

Interested candidates please apply to the position at:   ias.synchr-recruit.com/job/136456/waiter-waitress