Setting Up Email Clients for IAS Email

These instructions are for connecting email clients to your Zimbra mailbox. If you are in IAS housing, using the IAS wireless network, or working from a personal device, you will need to first establish a VPN connection.

Desktops and Laptops

  1. Click on the Start Menu.
  2. Type "Control Panel" into the search box and then open Control Panel.
  3. Click on Mail.
  4. In the Mail dialogue window, select Add....
  5. In the New Profile dialogue window, type the name you want to use to refer to your Outlook profile. You may use anything that is convenient to remember.
  6. Click OK.
  7. On the Add Account / Auto Account Setup dialogue window, select Manual setup or additional server types.
  8. Click Next.
  9. Select Other.
  10. Select Zimbra Collaboration Server.
  11. Click Next.
  12. Enter the following information:
    1. Server Name: mail.ias.edu
    2. Leave Use Secure Connection checked
    3. Make sure Connect using my Windows login credentials is unchecked
    4. Email Address: Type your IAS email address (e.g. jdoe@ias.edu)
    5. Password: Enter your IAS account password
  13. Click OK.
    • You may receive a message saying that "You must restart Outlook for these changes to take effect.", select OK.
  14. Uncheck Set up Outlook Mobile on my phone, too.
  15. Click Finish.
  16. Open Outlook and your Zimbra mailbox should begin to populate.
  1. Start the Mail application.
  2. You should be prompted to choose an email provider, select Other Mail Account then click Continue.
    Screenshot of email provider window on macOS
    • If you are not prompted to choose an email provider automatically: From the menu bar, choose Mail > Add Account.
  3. Enter the following:
    • Name: Enter your full name
    • Email Address: Enter your IAS email address (e.g. jdoe@ias.edu)
    • Password: Enter your IAS password
  4. Click Sign In.
    • If a Verify Certificate window appears, click Connect.
  5. Enter the following:
    • Account Type: IMAP
    • Incoming Mail Server: mail.ias.edu
    • Outgoing Mail Server: smtpauth.ias.edu
  6. Click Sign In and then Done.
  7. You may now change the description for the account if you wish by editing the Description field.
  1. Launch Thunderbird.
  2. You should be prompted to set up your email account,enter the following information:
    • Your full name: Enter your full name
    • Email address: Enter your IAS email address
    • Password: Enter your IAS password
  3. Select the option to Configure manually that appears after entering your information.
    Mozilla Thunderbird Email Account Setup window

     

    • If you are not prompted to set up an email account automatically: In the Thunderbird menu bar, click Tools > Account Settings > Account Actions > Add Mail Account....
  4. A Manual configuration section should appear. For Incoming Server, enter the following information:
    • Protocol: IMAP
    • Hostname: mail.ias.edu
    • Port: 993
    • Connection security: Autodetect or SSL/TLS
    • Authentication method: Autodetect or Normal password
    • Username: Enter your email address (e.g. jdoe@ias.edu)
  5. For Outgoing Server, enter the following information:
    • Hostname: smtpauth.ias.edu
    • Port: 587
    • Connection security: Autodetect or STARTTLS
    • Authentication method: Autodetect or Normal passwod
    • Username: Enter your email address (e.g. jdoe@ias.edu)
  6. Click Re-test and Thunderbird will try to confirm your account settings with our mail server. If it is successful, a green confirmation message will appear.
  7. Click Done.
  8. From the top menu bar, click on Get Messages to retrieve your email messages.
  9. Right-click on the account in the left window pane that you just created, then click Subscribe.
  10. Select all of the mailbox folders that you wish to add.
  11. Click OK.

The Information Technology Group currently only supports the use of Pine for connecting to e-mail in a UNIX environment.

Using Pine via SSH:

  1. At the prompt, type: ssh remote.itg.ias.edu -l username
    • username is the beginning of your IAS email address before the @ sign.
      e.g. if your IAS email address is jdoe@ias.edu, then your username is jdoe.
  2. Type pine.
  3. The Pine main menu will appear. Before you can access your mail folders, you will be prompted to log in or "re-authenticate". Proceed to enter your username and password.

You can now access your mail folders. All keyboard commands for using Pine will be listed at the bottom of the screen.

Mobile Devices

Please follow the instructions below to configure your iPhone or iPad Mail application to use an ActiveSync connection for email, calendar, and contacts syncing.

  1. Open the Settings app then navigate to Mail > Accounts.
  2. Select Add Account.
  3. Select the option for Microsoft Exchange.
  4. Enter your IAS email address in the Email field.
  5. Enter a description for this account. (It is recommended to enter "IAS" so this account can be easily recognized)
  6. Tap Next.
  7. In the dialog box that appears, select Configure Manually.
  8. Enter your IAS password in the Password field then tap Next.
  9. New fields should appear after you enter your password. Enter the following information then tap Next:
    • Server: mail.ias.edu
    • Domain: Leave blank.
    • Username: Enter your IAS username (your IAS email address without @ias.edu)
  10. Enable the options that you would like to sync (Mail, Contacts, Calendars), then tap Save.
  11. (Optional) Adjust the Mail days to sync according to your preferences.

Your iPhone or iPad device should now automatically send and receive email messages from your IAS mailbox as well as sync to your IAS Address Book and Calendar.

Note: You can also access ZIMBRA WEBMAIL from your device's browser.

The Information Technology Group tested several devices running the Android OS and found significant differences in the features offered in each one. We found that different Android devices may have different interfaces, which could change the name and location of menus and options slightly. However, the settings used in the configuration instructions should be similar for all Android devices.

Below is the information you will need to synchronize your Android device with the IAS mail server.

DROID Users Only: Disable your WiFi connection before proceeding with the instructions below.

  1. Open the Settings app, then select the option for adding an account.
  2. For Account Type, choose either Corporate Sync or Exchange Active Sync.
  3. Fill out the account information:
    • Username: Enter your IAS username (your IAS email address without @ias.edu)
    • Password: Enter your IAS password
    • Use secure connection: Selected (If options are available, choose SSL or SSL/TLS)
    • Server: mail.ias.edu
    • Port: 443
    • Email address (if it is an option): Enter your IAS email address.
  4. Tap Next or Done until everything is successfully verified.
Note: You can also access ZIMBRA WEBMAIL from your device's browser.
  1. Go to Start and select ActiveSync.
  2. In the window that appears, click Menu and Add Server Source.
  3. For the Server address, enter mail.ias.edu.
  4. Make sure that This server requires an encrypted (SSL) connection is checked.
  5. Fill out your IAS user credentials:
    • Username: Enter your IAS username (your IAS email address without @ias.edu)
    • Password: Enter your IAS password
    • Domain: itg.ias.edu
  6. Click Advanced. If there is a conflict, make the appropriate choice and then click on Next..
  7. Click on Finish.

You will notice a new field in the Active Sync windows called Microsoft Exchange. You can then choose sync. It will ask you if you want to adjust your sync schedule on your device to allow you to get mail when it arrives on the server. This will configure your device to sync on a schedule.

Note: You can also access ZIMBRA WEBMAIL from your device's browser.