Member Policy and Subsidy Information

Title IX Policies

Title IX of the Education Amendments of 1972 (“Title IX”) is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX applies, with a few specific exceptions, to all aspects of federally funded education programs or activities. In addition to traditional educational institutions such as colleges, universities, and elementary and secondary schools, Title IX also applies to any education or training program operated by a recipient of federal financial assistance. Title IX and its implementing federal regulations prohibit discrimination on the basis of sex in its programs and activities.

The Institute for Advanced Study is committed to maintaining an educational, working, and living environment free from discrimination and harassment, and fostering an environment where all individuals may pursue their studies, work, careers and social interactions without being subjected to sexual misconduct. 

For the complete IAS Title IX and Sexual Harassment Policies, please click here

For the complete IAS Title IX Procedures, please click here

Intellectual Property Policy

The Institute’s Intellectual Property Policy follows.  All Faculty, Members, Visitors, and Staff are required to sign, date, and return Appendix A to Human Resources upon their campus arrival.

Intellectual Property Policy

Member Preschool Subsidy Information

IAS Pre-School Subsidy Program allows eligible Members who have pre- are appointed for a minimum of three consecutive months, receive a minimum stipend amount of $5,000 per term from the Institute, and have accompanying pre-kindergarten children enrolled in a nursery school or pre-school program will be considered for the program.  Please consult the links below for further eligibility information and for the subsidy application which must have accompanying documentation.  Please contact Human Resources, hr@ias.edu or (609) 734-8245, with any questions.

PDF iconIAS Preschool tuition policy 2018-19.pdf

PDF iconSubsidy Application 18-19.pdf

Member Medical Insurance Subsidy Information

(If you qualify for the subsidy a completed application and proof of insurance must be submitted to Human Resources no later than 10 days after your arrival at the Institute)

The IAS Health Insurance Subsidy Program allows eligible Members who have no other subsidized health insurance option available through another source (which would include but not be limited to a home university or country, company, spouse's insurance through employer or university affiliation, scholar program, or funding agency) to enroll in our insurance or private insurance and receive a subsidy from the Institute. The subsidy is only applicable to medical insurance and cannot be used for dental coverage.     

If you qualify for the subsidy by meeting the eligibility requirements listed below you must complete a subsidy application and submit to the Office of Human Resources (F101/102) along with the required documentation.

Eligibility

Generally, Members who are appointed for a minimum of three consecutive months and who are not covered by subsidized health insurance will be eligible for the subsidy. Additional guidelines include:

·         The subsidy will be approved for the period of appointment or the period the individual remains 'in residence,' whichever period ends later. ['In residence' is defined as any month the individual resides for at least a part of that month in IAS housing or, for Members not residing in IAS housing, who reside within a 15 mile radius of the IAS campus. In the latter case, the Institute may require proof of local residency].

·         Individuals who are eligible for a subsidized health insurance program through another source (which would include but not be limited to a home university or country, a spouse/partner's employment or university affiliation, scholar program, or funding agency) must enroll in that program.

·         The individual is not receiving financial support through any other agency or organization for the purchase of health insurance.

Please note, when an individual purchases third party insurance through a company such as HTH or Gateway and has no financial support for this purchase from other organizations, the individual will be eligible to receive a subsidy from the Institute for the lesser of the full premium for that third party insurance or the applicable maximum IAS subsidy.

When an individual is eligible for a partial subsidy from an external source and even with this support (as described in the second or third points above), the individual's out-of-pocket premium expenses are greater than what they would have incurred had they otherwise enrolled in an IAS insurance play with the full IAS subsidy, they may be eligible for a partial IAS subsidy. In such a case, the Institute will determine the  this determination, Human Resources will need additional information from the Member.

 

 

Member Leave of Absence Policies

While continuing our efforts to create a more family-friendly, inclusive environment for Members, it gives us great pleasure to announce the implementation of the Pregnancy Disability and Newborn Caregiver Policy and Member Adoption Paid Leave Policy.  These policies, which are result of a collaborative effort between the Director, a representation of Faculty from each School, and The Committee on Diversity, were crafted with the intention of providing an enhanced level of support as you balance your personal, health and family obligations with the responsibilities of Membership at the Institute.  

Both policies are included at the links below and provide the necessary details and information required to obtain a leave of absence.   In summary, the Pregnancy Disability and Newborn Policy provides members who are appointed for a minimum of one (1) academic year, but fewer than two (2) academic years the ability to take a paid leave of absence for a period of up to eight (8) weeks, effective on or around the time that the birth of a child is scheduled to occur.  During the leave period, members will be able to continue all rights and privileges of full membership.  Members who are appointed for two (2) or more academic years will also be able to take a paid leave of absence for a period of up to eight (8) weeks, and either parent of the newborn child would be eligible for an additional paid leave of absence period of up to six (6) months, as long as she/he certifies being the primary caregiver during this period. Upon returning from leave, members who had a leave of absence period of more than eight (8) weeks will be able to extend their appointment by two (2) terms during the academic year following their originally scheduled appointment period end date.

The Member Adoption Paid Leave Policy is similarly structured - Members who are appointed for a minimum of one (1) academic year, but fewer than two (2) academic years will be able to take a paid leave of absence for a period of up to eight (8) weeks, effective on or around the time that that the adoption of a child is scheduled to occur. During the leave period, qualified members will be able to continue all rights and privileges of full membership.  Members who are appointed for two (2) or more academic years will be able to take a paid leave of absence for a period of up to eight (8) weeks, effective on or around the time that the adoption of a child is scheduled to occur. Either parent of the child would be eligible for an additional paid leave of absence period of up to six (6) months, as long as she/he certifies being the primary caregiver during this period. Upon returning from leave, members who had a leave of absence period of more than eight (8) weeks will be able to extend their appointment by two (2) terms during the academic year following their originally scheduled appointment period end date.

If you have any questions about these policies, please feel free to contact Michael Klompus, Chief Human Resources Officer, at x 8245, or via email at mklompus@ias.edu.

PDF iconPregnancy Disability and Newborn Policy.pdf

PDF iconMember Adoption Paid Leave Policy.pdf

 

Member Health and Dental Insurance Information

 

IAS Health Insurance Plan Information and Rates

IAS Health Insurance Subsidy Program

Health Insurance Questionnaire

The Institute for Advanced Study requires that all incoming scholars have health insurance coverage for themselves and the dependents who accompany them. You are required to complete a Health Insurance Questionnaire indicating that you have adequate medical coverage for the duration of your stay.

The Institute's minimum requirement for health insurance coverage is:

·         $100,000 for medical benefits per accident or illness

·         $500 deductible per accident or illness

·         $50,000 for medical evacuation

·         $25,000 for repatriation of remains

This is the same as the minimum required by federal regulations governing the Exchange Visitor program for any Member here on a J-1 visa, and any J-2 dependents, for their visas to be in correct status. These are minimum requirements and we encourage you to consider enrolling in a plan that provides more coverage than the minimum.

This requirement can be satisfied in one of three ways:

1.      By continuing the health insurance coverage provided through your home institution, your granting agency or your government (if applicable), or

2.      By enrolling in one of the two group health insurance plans offered through the Human Resources Office at the Institute. Coverage in either of the Institute plans typically begins the first day of arrival. Please contact Human Resources upon arrival to enroll so that your coverage begins immediately, or

3.      If you are a resident of another country, by enrolling in foreign scholar insurance on your own. Individuals on a J visa are required to carry insurance for themselves and their dependents that will provide at minimum, $50,000 per person. There are plans available from HTH Worldwide Insurance and Marsh (Gateway) as well as others. This link  Alternate Health Insurance Options for Foreign Scholars has information on several companies that offer this type of insurance.  The Institute does not deal directly with these organizations nor have any connections with them.  This information is provided simply to present other insurance options available.  Please be careful in reading these plans as many provide only urgent and emergency coverage and no coverage for routine medical.  Also some plans specify that they have the option to return you to your home country for treatment once you are stabilized if that is determined to be the most cost effective alternative.

If you have the opportunity to continue your health insurance through your home institution directly or under a COBRA provision, that may be the most advantageous way for you to carry insurance. If you do decide to maintain your current health plan, we strongly encourage you to review the provisions of your plan to insure that you will have adequate coverage while residing in New Jersey. Some plans do not work well outside of the home region.

At the link above you will find detailed information and rates for the two Aetna group health plan options and the United Healthcare dental plan available through the Institute. There are no pre-existing condition exclusions on either of the medical plans that are offered through the Institute. You should make certain that you have valid insurance coverage until your new coverage becomes effective. If you decide not to enroll in one of our plans upon initial hire, you may have the option of enrolling during the open enrollment period. There will be one open enrollment period in November 2015 for a January 1, 2016, effective date.

By enrolling in either HTH, etc., or one of the Institute plans, repatriation and medical evacuation charges, as required for "J" scholars, will be covered. If you are interested in enrolling in one of the plans offered through HTH, etc., please note the limitations of their plans, including some exclusions for pre-existing conditions.

The Institute currently offers a subsidy to assist with the cost of health insurance to Members who meet certain criteria. Please see the link above IAS Health Insurance Subsidy Program for the application and to review the criteria for eligibility.

Should you have any questions regarding health insurance, please feel free to call (609) 734-8243 or 8245, or e-mail hr@ias.edu

Visitor Health and Dental Insurance Information

The Institute for Advanced Study requires that all incoming scholars have health insurance coverage for themselves and the dependents who accompany them. You are required to complete a Health Insurance Questionnaire indicating that you have adequate medical coverage for the duration of your stay.

The Institute's minimum requirement for health insurance coverage is:

·         $100,000 for medical benefits per accident or illness

·         $500 deductible per accident or illness

·         $50,000 for medical evacuation

·         $25,000 for repatriation of remains

This is the same as the minimum required by federal regulations governing the Exchange Visitor program for any Member here on a J-1 visa, and any J-2 dependents, for their visas to be in correct status. These are minimum requirements and we encourage you to consider enrolling in a plan that provides more coverage than the minimum.

This requirement can be satisfied in one of three ways:

1.      By continuing the health insurance coverage provided through your home institution, your granting agency or your government (if applicable), or

2.      By enrolling in one of the two group health insurance plans offered through the Human Resources Office at the Institute. Coverage in either of the Institute plans typically begins the first day of arrival. Please contact Human Resources upon arrival to enroll so that your coverage begins immediately, or

3.      If you are a resident of another country, by enrolling in foreign scholar insurance on your own. Individuals on a J visa are required to carry insurance for themselves and their dependents that will provide at minimum, $50,000 per person. There are plans available from HTH Worldwide Insurance and Marsh (Gateway) as well as others. This link  Alternate Health Insurance Options for Foreign Scholars has information on several different companies offfering this type of insurance.  The Institute does not deal directly with these organizations nor have any connections with them.  This information is provided simply to present other insurance options available.  Please be careful in reading these plans as many provide only urgent and emergency coverage and no coverage for routine medical.  Also some plans specify that they have the option to return you to your home country for treatment once you are stabilized if that is determined to be the most cost effective alternative.

If you have the opportunity to continue your health insurance through your home institution directly or under a COBRA provision, that may be an advantageous way for you to carry insurance. If you do decide to maintain your current health plan, we strongly encourage you to review the provisions of your plan to insure that you will have adequate coverage while residing in New Jersey . Some plans do not work well outside of the home region.

At the link above you will find detailed information and rates for the two Aetna group health plan options and the UnitedHealthcare dental plan available through the Institute. There are no pre-existing condition exclusions on either of the medical plans that are offered through the Institute. You should make certain that you have valid insurance coverage until your new coverage becomes effective. If you decide not to enroll in one of our plans upon initial hire, you may have the option of enrolling during the open enrollment period. There will be one open enrollment period in November 2014 for a January 1, 2015, effective date.

By enrolling in either HTH, etc., or one of the Institute plans, repatriation and medical evacuation charges, as required for "J" scholars, will be covered. If you are interested in enrolling in one of the plans offered through HTH, etc., please note the limitations of their plans, including some exclusions for pre-existing conditions.

Should you have any questions regarding health insurance, please feel free to call (609) 734-8243 or 8245, or e-mail HR@ias.edu

IAS Health Insurance Plan Information and Rates

Alternate Health Insurance Options for Foreign Scholars

Health Insurance Questionnaire

Local Health Care Providers and Resources

Below is a list of area physicians recommended to us in our survey by individual Institute Faculty, Emeriti, Members and Staff.  Providers recommended in the most recent 2017 survey have an asterisk next to their name and recent comments noted.  This list is offered as a courtesy to the Institute community, and should not be interpreted as endorsement by the Institute.  Some of the listed medical or dental providers participate in the insurance plans offered by the Institute; some do not.  You should contact the provider directly for more information, including the medical or dental insurance plans they accept.  Printed lists are also available in the Human Resources Office, 101/102 Fuld Hall.

Area Health Care Provider List & Urgent Care Information