Job Postings

Information on the Employment Application Process
At the Institute for Advanced Study

The Institute for Advanced Study welcomes résumés and applications for any of our posted positions. When applying for a position, please specify the position for which you are applying; we cannot accept or retain unsolicited and non-specified résumés and applications. In addition, please be advised that due to the small size of our staff and the typically large number of résumés we receive for each opening, we are unable to respond to all applicants.

Résumés and cover letters can be submitted by e-mail to the designated mailbox, by fax to 609-951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.
The Institute for Advanced Study is an Equal Opportunity Employer.

Manager of Facilities 

Archivist

Library Assistant

Sr. Development Officer/Individual Gifts       

                                                                             POSITION AVAILABLE

JOB TITLE:               Manager of Facilities    

DEPARTMENT:        Facilities     

REPORT TO:           Associate Director for Finance and Administration

MAJOR DUITES AND RESPONSIBILITIES:

  • Plan, organize and administer facilities operations and development through effective facilities engineering, environmental and regulatory compliance programs, construction management, facilities maintenance programs, and housing operations to enhance the Institute’s setting and support its mission.
  • Manage five supervisors who oversee a total of 36 staff members in facilities maintenance, grounds, trades, housing and janitorial services.
  • Manage two degreed engineers in implementing capital improvement and major maintenance projects. Serve as the primary liaison to professional consultants and trade contractors.
  • Together with other senior administrators responsible for capital planning for the Institute.
  • Continue to improve and advance a long-term preventative maintenance program incorporating a systematic approach to the preservation and restoration of the Institute’s buildings and grounds.
  • Responsible for development and execution of long range housing plans for faculty and members. This includes oversight of existing apartment complex and numerous off-site properties. In addition, responsible for maintenance and inspection issues related to the periodic acquisition and disposition of real estate to meet housing goals.
  • Along with other senior staff, represent the Institute before Planning Board and other municipal and state regulatory and review bodies.
  • Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Engineering degree required, with a minimum of ten (10) years of demonstrated engineering and facilities management experience.
  • Registered Professional Engineer / Certified Plant Engineer preferred.   
  • Excellent written and oral communication skills required. Demonstrated leadership skills in building and fostering a team environment required.
  • Must be computer literate with working knowledge of standard software.        
  • Access to varying project work location may require climbing ladders, stairs, hiking, walking on high roofs, etc.  Must have comfort with working in several types of environments, including office, mechanical room spaces, renovation sites, new construction sites, and woodland trail sites.

Interested candidates please apply to the position at https://www.appone.com/MainInfoReq.asp?R_ID=1033841 by May 1, 2015.

                   

                                                                                           POSITION AVAILABLE
JOB TITLE:               Archivist

DEPARTMENT:        Historical Studies – Social Sciences Library

REPORT TO:            Librarian

POSITION SUMMARY:

Under the general direction of the Librarian, the Archivist will oversee the collection management and public access to the Archives of the Institute, developing and refining access guidelines and ensuring that archival processing meets nationally accepted standards.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Develop policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Provide reference service to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities.
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars.
  • Track and document art and artifacts in the Institute's possession; and Coordinate outreach efforts, including exhibits and the Oral History Project.
  • Working alongside the Archival Assistant, and utilizing the tools and standards in place, ensure that collection processing is ongoing and done in a timely manner.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Graduate degree as well as at least three years of professional experience in archival work required.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required.
  • Knowledge of one or more western European languages as well as supervisory experience preferred.
  • Familiarity with working in an academic environment preferred.
  • Some familiarity with the Archivists’ Toolkit (ArchivesSpace) as well as knowledge of standards for digital imaging and maintaining digital assets and meta data also preferred.

Interested candidates please apply to the position at https://www.appone.com/MainInfoReq.asp?R_ID=1029357 by April 22, 2015.

     

                                                                                          POSITION AVAILABLE       

                                                                                 

JOB TITLE:              Library Assistant     

DEPARTMENT:       Historical Studies – Social Sciences Library        

REPORT TO:           Librarian

MAJOR DUITES AND RESPONSIBILITIES:

  • Maintain the periodicals collection, which includes processing all incoming journals, checking them in using the Kardex or Horizon online catalog software.
  • Monitor receipt of the journals and claim any missing issues in a prompt manner, fill in gaps in the periodical holdings when possible from those made available through a listserv.
  • Order and cancel journals as indicated by the Library Committee faculty.
  • Process invoices for the journals, newspapers, and magazines and maintain their financial records.  
  • Maintain all lists and records associated with periodicals, including web page resources and links pertaining to the periodicals collection.
  • Prepare unbound materials for binding, which includes generating job documentation for each item, and paying invoices relating to binding.
  • Process returned items from bindery, handling quality control and shelving.
  • Conservation and repair of library items; in house work for pamphlets, boxes, book repairs when possible.
  • Assist with other library duties when needed such as shelving, filing cards and inventory.
  • May perform additional job duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • High School Diploma required and a BA in Humanities preferred.
  • Knowledge of foreign language(s) preferred. 
  • Knowledge of word processing software required.
  • Recommended competencies would include strong analytic abilities, strong customer service philosophy, good written and communication skills, and self-motivation.

Interested candidates please apply to the position at https://www.appone.com/MainInfoReq.asp?R_ID=1027281&B_ID=83  by April 17, 2015.                                                                                                                                                                                                                                                                           

POSITION AVAILABLE

 

JOB TITLE:              Sr. Development Officer/Individual Gifts

DEPARTMENT:        Development and Public Affairs        

REPORTS TO:        Chief Development Officer

MAJOR DUTIES AND RESPONSIBILITIES:

  • Responsible for focusing on building productive relationships with 100 prospects for whom the incumbent serves as prospect manager. The fieldwork will occur both in the New York City area and other key national markets.
  • Create cultivation and solicitation for prospects, including top academics who have spent time at the Institute, local supporters, and leaders in the global financial, technology, and venture capital communities.
  • Identify new prospects to ensure that the Institute’s pipeline is ever-expanding and increasingly diverse.
  • Leverage resources within the Institute that enable strong engagement opportunities for prospects, while strategically aligning unique funding opportunities with donors’ interests.
  • Partner with the Chief Development Officer in building a new high level Institute council to provide robust operating support and create a major gifts pipeline.
  • Enhance prospecting, cultivation, and stewardship with the Development and Public Affairs team.
  • Work with staff, Institute Director, Trustees, and faculty in arranging campus visits and development travel.
  • Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Bachelor's degree required graduate degree desirable.
  • Minimum of six years of proven high end annual giving or major gifts fund raising setting with sophisticated academic and corporate prospects.
  • Strong interpersonal skills and ability to work productively as a team member.
  • Strong attention to detail and proofreading ability, as well as excellent written and verbal skills.

Interested candidates please send cover letter and resume to lcavan@cavansearch.com.