Job Postings

Information on the Employment Application Process
At the Institute for Advanced Study

The Institute for Advanced Study welcomes résumés and applications for any of our posted positions. When applying for a position, please specify the position for which you are applying; we cannot accept or retain unsolicited and non-specified résumés and applications. In addition, please be advised that due to the small size of our staff and the typically large number of résumés we receive for each opening, we are unable to respond to all applicants.

Résumés and cover letters can be submitted by e-mail to the designated mailbox, by fax to 609-951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.
The Institute for Advanced Study is an Equal Opportunity Employer.

Maintenance Mechanic/Mason Helper

Line Cook / Roundsman

Manager of Facilities 


                                                                                                    POSITION AVAILABLE


JOB TITLE:                     Maintenance Mechanic/Mason Helper

SUPERVISOR:               Maintenance Mechanic/Mason


  • The Maintenance Mechanic/Mason Helper position is responsible for general masonry and preventative maintenance duties under the lead of the Maintenance Mechanic/Mason.
  • Assists Mason in mixing, color blending, forming, building, and repairing of various concrete, brick, stone, and cinderblock structures.  Assists Mason in smoothing and finishing surfaces of placed concrete which may include floors, walls, sidewalks, steps, or curbs to specific textures, following specific work orders and utilizing appropriate supplies, equipment, and manual, power, or pneumatic masonry tools.
  • May perform other masonry maintenance work such as demolition and preparation for masonry work and repairing and installing plaster wall and ceiling systems, etc., following specific work orders and utilizing appropriate supplies and equipment as directed by the Mason.
  • Works effectively with Mason and maintenance specialty; e.g., painting, electricity, carpentry, etc., to ensure a quality end product that is completed within established timeframes.
  • Ensures that all masonry equipment and supplies are maintained in a safe and secure environment at all times as directed by the Mason; e.g., hoses, mixing equipment, tools, materials, ladders, scaffolding, etc.
  • Provides assistance to other maintenance areas, as needed, including snow removal, furniture moving, and various other general maintenance activities, including painting and carpentry as directed by the Maintenance Supervisor.
  • May perform additional job duties as assigned.


  • High School diploma or equivalent.
  • At least two years of masonry experience required.
  • Must hold a valid driver’s license.
  • Ability to lift and carry seventy-five pounds.  Ability to follow written and verbal directions.  Ability to set, climb and perform work on ladders and scaffolding at elevated locations such as roofs and chimneys.


Work will involve exposure to potentially dangerous materials and situations that require extensive safety precautions.

Interested candidates please apply to the position at:


                                                                                                  POSITION AVAILABLE


JOB TITLE:                 Line Cook / Roundsman

SUPERVISOR:          Chef/Director of Dining Services

OVERVIEW:  This is a 40 hour per week position with primary daytime hours and some evenings, and most weekends off. 


  • Prepare and set up own work station and food items, observing professional kitchen standards with use of all food and supplies as well as standard sanitation guidelines required.
  • Check and prepare and set up for daily catering orders as well as evening dinners and other functions.
  • Replenish all mise en place.
  • Maintain cleanliness and organization of work areas during work shift.
  • Maintain cleanliness of storage areas in conjunction with other Dining Services staff, utilizing proper cleaning materials and methods.
  • Organize and re-stock work areas for next shift.
  • Clean refrigerators, freezers, stainless counters and other equipment as necessary.
  • Assist with other kitchen duties and inventory projects as requested.
  • Other duties as assigned.                       


  • High school degree or GED required; a degree from a post-secondary culinary arts training program preferred. 
  • Must be creative, service oriented, and have the ability to multi-task.
  • Ability to lift and carry 30 pounds for short distances and stand through entire work shift, as well as to work in areas with high temperature and moisture levels required.
  • Prior experience as a hotel or restaurant line cook preferred.
  • Ability to perform all duties and operate kitchen machinery with attention to detail and safety guidelines required.
  • Ability to work in a busy kitchen with speed and accuracy while maintaining cooperative relationships with co-workers and clientele required.

Interested candidates please apply to the position at: by July 24, 2015.                                                                                            


                                                                                             POSITION AVAILABLE


JOB TITLE:               Manager of Facilities    

DEPARTMENT:        Facilities     

REPORT TO:           Associate Director for Finance and Administration


  • Plan, organize and administer facilities operations and development through effective facilities engineering, environmental and regulatory compliance programs, construction management, facilities maintenance programs, and housing operations to enhance the Institute’s setting and support its mission.
  • Manage five supervisors who oversee a total of 36 staff members in facilities maintenance, grounds, trades, housing and janitorial services.
  • Manage two degreed engineers in implementing capital improvement and major maintenance projects. Serve as the primary liaison to professional consultants and trade contractors.
  • Together with other senior administrators responsible for capital planning for the Institute.
  • Continue to improve and advance a long-term preventative maintenance program incorporating a systematic approach to the preservation and restoration of the Institute’s buildings and grounds.
  • Responsible for development and execution of long range housing plans for faculty and members. This includes oversight of existing apartment complex and numerous off-site properties. In addition, responsible for maintenance and inspection issues related to the periodic acquisition and disposition of real estate to meet housing goals.
  • Along with other senior staff, represent the Institute before Planning Board and other municipal and state regulatory and review bodies.
  • Other duties as assigned.


  • Engineering degree required, with a minimum of ten (10) years of demonstrated engineering and facilities management experience.
  • Registered Professional Engineer / Certified Plant Engineer preferred.   
  • Excellent written and oral communication skills required. Demonstrated leadership skills in building and fostering a team environment required.
  • Must be computer literate with working knowledge of standard software.        
  • Access to varying project work location may require climbing ladders, stairs, hiking, walking on high roofs, etc.  Must have comfort with working in several types of environments, including office, mechanical room spaces, renovation sites, new construction sites, and woodland trail sites.

Interested candidates please apply to the position at by May 1, 2015.


                                                                                           POSITION AVAILABLE
JOB TITLE:               Archivist

DEPARTMENT:        Historical Studies – Social Sciences Library

REPORT TO:            Librarian


Under the general direction of the Librarian, the Archivist will oversee the collection management and public access to the Archives of the Institute, developing and refining access guidelines and ensuring that archival processing meets nationally accepted standards.


  • Develop policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Provide reference service to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities.
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars.
  • Track and document art and artifacts in the Institute's possession; and Coordinate outreach efforts, including exhibits and the Oral History Project.
  • Working alongside the Archival Assistant, and utilizing the tools and standards in place, ensure that collection processing is ongoing and done in a timely manner.


  • Graduate degree as well as at least three years of professional experience in archival work required.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required.
  • Knowledge of one or more western European languages as well as supervisory experience preferred.
  • Familiarity with working in an academic environment preferred.
  • Some familiarity with the Archivists’ Toolkit (ArchivesSpace) as well as knowledge of standards for digital imaging and maintaining digital assets and meta data also preferred.

Interested candidates please apply to the position at by April 22, 2015.