Job Postings

Information on the Employment Application Process
At the Institute for Advanced Study

The Institute for Advanced Study welcomes résumés and applications for any of our posted positions. When applying for a position, please specify the position for which you are applying; we cannot accept or retain unsolicited and non-specified résumés and applications. In addition, please be advised that due to the small size of our staff and the typically large number of résumés we receive for each opening, we are unable to respond to all applicants.

Résumés and cover letters can be submitted by e-mail to the designated mailbox, by fax to 609-951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.
The Institute for Advanced Study is an Equal Opportunity Employer.

Manager of Facilities 

Archivist    

                                                                                             POSITION AVAILABLE

JOB TITLE:               Manager of Facilities    

DEPARTMENT:        Facilities     

REPORT TO:           Associate Director for Finance and Administration

MAJOR DUITES AND RESPONSIBILITIES:

  • Plan, organize and administer facilities operations and development through effective facilities engineering, environmental and regulatory compliance programs, construction management, facilities maintenance programs, and housing operations to enhance the Institute’s setting and support its mission.
  • Manage five supervisors who oversee a total of 36 staff members in facilities maintenance, grounds, trades, housing and janitorial services.
  • Manage two degreed engineers in implementing capital improvement and major maintenance projects. Serve as the primary liaison to professional consultants and trade contractors.
  • Together with other senior administrators responsible for capital planning for the Institute.
  • Continue to improve and advance a long-term preventative maintenance program incorporating a systematic approach to the preservation and restoration of the Institute’s buildings and grounds.
  • Responsible for development and execution of long range housing plans for faculty and members. This includes oversight of existing apartment complex and numerous off-site properties. In addition, responsible for maintenance and inspection issues related to the periodic acquisition and disposition of real estate to meet housing goals.
  • Along with other senior staff, represent the Institute before Planning Board and other municipal and state regulatory and review bodies.
  • Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Engineering degree required, with a minimum of ten (10) years of demonstrated engineering and facilities management experience.
  • Registered Professional Engineer / Certified Plant Engineer preferred.   
  • Excellent written and oral communication skills required. Demonstrated leadership skills in building and fostering a team environment required.
  • Must be computer literate with working knowledge of standard software.        
  • Access to varying project work location may require climbing ladders, stairs, hiking, walking on high roofs, etc.  Must have comfort with working in several types of environments, including office, mechanical room spaces, renovation sites, new construction sites, and woodland trail sites.

Interested candidates please apply to the position at https://www.appone.com/MainInfoReq.asp?R_ID=1033841 by May 1, 2015.

                   

                                                                                           POSITION AVAILABLE
JOB TITLE:               Archivist

DEPARTMENT:        Historical Studies – Social Sciences Library

REPORT TO:            Librarian

POSITION SUMMARY:

Under the general direction of the Librarian, the Archivist will oversee the collection management and public access to the Archives of the Institute, developing and refining access guidelines and ensuring that archival processing meets nationally accepted standards.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Develop policies, procedures and tracking systems for preserving and providing access to collections.
  • Identify and acquire collections for the Archives from internal and external sources; providing support for Institute offices and departments to facilitate transfer of records with long-term value.
  • Provide reference service to internal and external users of the Archives.
  • Lead long-range planning efforts for collections and facilities.
  • Representing the Archives and archival interests in campus-wide projects, such as Community of Scholars.
  • Track and document art and artifacts in the Institute's possession; and Coordinate outreach efforts, including exhibits and the Oral History Project.
  • Working alongside the Archival Assistant, and utilizing the tools and standards in place, ensure that collection processing is ongoing and done in a timely manner.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Graduate degree as well as at least three years of professional experience in archival work required.
  • Familiarity with EAD mark-up of finding aids as well as demonstrated expertise with digital preservation and access techniques required.
  • Knowledge of one or more western European languages as well as supervisory experience preferred.
  • Familiarity with working in an academic environment preferred.
  • Some familiarity with the Archivists’ Toolkit (ArchivesSpace) as well as knowledge of standards for digital imaging and maintaining digital assets and meta data also preferred.

Interested candidates please apply to the position at https://www.appone.com/MainInfoReq.asp?R_ID=1029357 by April 22, 2015.