Job Postings

Information on the Employment Application Process
At the Institute for Advanced Study

The Institute for Advanced Study welcomes résumés and applications for any of our posted positions. When applying for a position, please specify the position for which you are applying; we cannot accept or retain unsolicited and non-specified résumés and applications. In addition, please be advised that due to the small size of our staff and the typically large number of résumés we receive for each opening, we are unable to respond to all applicants.

Résumés and cover letters can be submitted by e-mail to the designated mailbox, by fax to 609-951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.
The Institute for Advanced Study is an Equal Opportunity Employer.

 

Development Information Specialist

Junior System/Network Administrator

Academic Officer

Special Projects Coordinator

Sr. Development Officer/Individual Gifts 

 

                                                                                     POSITION AVAILABLE

JOB TITLE:                          Development Information Specialist

DEPARTMENT:                    DO - Development

REPORT TO:                       Development Officer

MAJOR DUITES AND RESPONSIBILITIES:          

  • Maintain integrity of development data including that in Raiser’s Edge and other electronic paper information systems used for storing and accessing prospect and donor information.
  • Develop and continuously improve reports and data visualizations to assess program results, inform fundraising strategy, track development officer activity, and develop recommendations for portfolio optimization.  Assist in designing audits and lead clean-up projects to manage integrity of prospect management data.
  • Conduct primary and secondary research on best practices and trends in fundraising data management and reports, and continue to enhance skills and knowledge by taking courses and webinars and attending professional conferences.
  • Participate in special projects in support of Development efforts, including but not limited to devising processes and procedures for data entry and management and streamlining existing practices acknowledgement and stewardship.  Assist with donor events and staff selected events as needed.
  • Maintain a high degree of confidentiality in all matters relating to the Institute’s Development and Public Affairs program, the Board of Trustees, and all matters requiring sensitivity and discretion.  Keep informed about Institute programs and the activities of the Development and Public Affairs offices.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Prior experience in or knowledge of fundraising and accounting functions preferred.
  • Extensive knowledge of Raiser’s Edge or similar CRM/fundraising relationship management system and competency with MS Office products, including intermediate to advanced Excel skills required.
  • Familiarity with Crystal Reports preferred.
  • Solid organizational and collaboration skills, both verbal and written, including knowledge of correct spelling, grammar and punctuation required.
  • Ability to proactively solve problems and demonstrate good judgment.

Interested candidates please send cover letter and resume to infospecialist@ias.edu.

                                                                                                                   

                                                                                    POSITION AVAILABLE

JOB TITLE:                           Junior System/Network Administrator

DEPARTMENT:                    Network Administration

REPORT TO:                       Computer Manager, Network and Security

MAJOR DUITES AND RESPONSIBILITIES:

  • Assist with the installation, configuration, testing, management, monitoring and support of all servers and network devices managed by the Network Administration Group.
  • Manage daily and monthly IT workflows, such as server patching, network troubleshooting.
  • Assist with management of IAS directory services and relational database.
  • Provide support to other Computing staff, such as school-based IT groups, as well as the Databases & Integration team.
  • Administer VMware, IP Asset Management, Email Gateway, SAN Backups, Proxies and Monitoring Software.
  • System Automation/Scripting creation and modification as needed.
  • Provide on-call computing support during nights, weekends and/or holiday breaks on a rotational basis with other staff members.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Preferred candidate will have a Bachelor’s degree in a related field.
  • Extensive working knowledge of Linux, Apache, MySQL, scripting, familiarity with server hardware and datacenter management, DNS, DHCP and NTP.
  • Knowledge on RedHat Enterprise Linux 6/7 administration, VMWare vSphere, F5, Nagios, RT, Puppet/configuration management, tcpdump/Wireshark, Proofpoint, Zmanda, Net/App and Infoblox preferred.

Interested candidates please send cover letter and resume to JRNetwork@ias.edu.

 

                                                                                        POSITION AVAILABLE

JOB TITLE:                            Academic Officer

DEPARTMENT:                     Director’s Office

REPORT TO:                         Director

MAJOR DUITES AND RESPONSIBILITIES:

  • With oversight from the Director, collaborate with Faculty, School Administrative Officers and others to foster a climate of academic excellence, collaboration, and Institute-wide initiatives.
  • Assist the Director in working with the Faculty to help enhance the Institute’s academic activities and impact, while providing staff support to the Executive Officers and Academic Affairs Committee.
  • Serve as the liaison on behalf of the Director’s Office with the Institute’s Administrative Officers. Stay abreast of the academic needs of the Schools, as well as current work being performed by the Faculty and members of each School.
  • Support to individual Faculty member initiatives.
  • Work directly with the Schools in matters such as faculty appointments and facilitating the nomination process for various awards, fellowships, etc.
  • Provide support to the Director during the search process for Faculty positions.
  • Ensure the academic initiatives and activities are consistent with Institute governance, including policies, bylaws, and procedures.
  • Interact with Faculty and Staff to effect two-way communication between the Director and all campus constituencies, with particular emphasis on communicating directorial assignments.
  • Edit and review the Board of Trustees and Committee meeting minutes prepared by the Executive Assistant to the Director.
  • At the request of the Director, respond to inquiries, maintaining familiarity with all current academic issues being managed by the Director so as to be able to communicate with individuals regarding these issues.
  • Provide central coordination for campus-wide initiatives, programs, events and special projects, including the Director’s Visitor Program, the Artist-In-Residence Program, and the Decadal Review.
  • Research and remain up to date on areas of substantive interest to the Institute generally, and to the Director specifically; write reports and summaries as needed.
  • Assist in the preparation of the Director for meetings by gathering and analyzing information and preparing background documents and briefing material.
  • Keep abreast of current academic institutional practice issues at other higher educational institutions. Visit and build relationships with other peer institutions.
  • Participate in research projects for the Director as required.

MINIMUM AND PREFERRED REQUIREMENTS:

  • PhD required, preferably in one of the disciplines represented at the Institute.
  • Minimum of 5 years of related experience, with demonstrated strong leadership potential and well-developed interpersonal skills for promoting collegiality.
  • Ability to establish and maintain rapport with Faculty and Staff in an academic and professional setting.
  • Previous experience in strategic planning, administrative processes, academic program development, and faculty recruitment and retention strongly preferred.
  • Prior experience at the Assistant/Associate Dean-level of a major higher educational institution or as a Program Officer/Director preferred.

Interested candidates please send cover letter and resume to mklompus@ias.edu.                                                                                   

 

POSITION AVAILABLE

JOB TITLE:                            Special Projects Coordinator

DEPARTMENT:                     Director’s Office          

REPORTS TO:                      Sr. Development Officer

MAJOR DUTIES AND RESPONSIBILITIES:

  • Responsible for managing and tracking key external partnerships. In conjunction with the Development team and Director’s Office assist in the tracking and support of a portfolio of distinguished new and existing non-profit and business partnerships.
  • Working proactively, through strong communication with internal and external partners to actively track and advance a variety of constantly changing next steps.
  • Working in concert with colleagues to provide support for events and the creation of materials designed to deepen engagement.
  • Maintain active knowledge of Institute initiatives and activities.
  • Serve as the primary liaison for internal strategic projects and initiatives in support of the Development and Public Affairs Department and the Director’s Office.
  • Manage project workflow process, including meeting deadlines, managing and disbursing required informational materials, drafting correspondence, communicating project requirements, and developing schedules that drive all aspects of project timelines.
  • Coordinate team briefings, internal reviews, and all other meetings pertaining to the completion of projects.
  • Assist the Chief Development Officer and Sr. Development Officer in support of their efforts, and those of the Director, to develop and sustain high level relationships with philanthropists.
  • Using judgment and discretion, communicate with relevant internal and external constituents on behalf of the Director, Chief Development Officer, and Sr. Development Officer on an as-needed basis.
  • Provide support to the Director Chief Development Officer, and Sr. Development Officer with the planning and preparation for meetings with key philanthropists, including draft agendas, minutes speaking points, and the preparation of supporting materials.
  • Provide administrative backup support to the Director’s Office and Development and Public Affairs staff, as required.
  • In conjunction with the Sr. Public Affairs Officer, responsible for periodic support to the Institute’s Public Affairs efforts.
  • Partnering with the Special Events Officer, provide on-site assistance to Institute events on an as-needed basis.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Bachelor's degree required, with a minimum of 1-2 years of related experience.
  • Strong interpersonal skills and ability to work productively as a team member.
  • Must be a strategic thinker with excellent organization, written and verbal communication skills.
  • Ability to multi-task and adhere to internal and external deadlines.
  • Ability to professionally interact with all levels of faculty, staff, donors and prospective donors.
  • Ability to understand and apply computer and other information technologies to efficiently accomplish one’s own work using email, the Internet, database management software, desktop publishing and Microsoft Office programs.

Interested candidates please send cover letter and resume to ProjCoord@ias.edu.

 

POSITION AVAILABLE

JOB TITLE:                             Sr. Development Officer/Individual Gifts

DEPARTMENT:                      Development and Public Affairs        

REPORTS TO:                       Chief Development Officer

MAJOR DUTIES AND RESPONSIBILITIES:

  • Responsible for focusing on building productive relationships with 100 prospects for whom the incumbent serves as prospect manager. The fieldwork will occur both in the New York City area and other key national markets.
  • Create cultivation and solicitation for prospects, including top academics who have spent time at the Institute, local supporters, and leaders in the global financial, technology, and venture capital communities.
  • Identify new prospects to ensure that the Institute’s pipeline is ever-expanding and increasingly diverse.
  • Leverage resources within the Institute that enable strong engagement opportunities for prospects, while strategically aligning unique funding opportunities with donors’ interests.
  • Partner with the Chief Development Officer in building a new high level Institute council to provide robust operating support and create a major gifts pipeline.
  • Enhance prospecting, cultivation, and stewardship with the Development and Public Affairs team.
  • Work with staff, Institute Director, Trustees, and faculty in arranging campus visits and development travel.
  • Other duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Bachelor's degree required graduate degree desirable.
  • Minimum of six years of proven high end annual giving or major gifts fund raising setting with sophisticated academic and corporate prospects.
  • Strong interpersonal skills and ability to work productively as a team member.
  • Strong attention to detail and proofreading ability, as well as excellent written and verbal skills.

Interested candidates please send cover letter and resume to lcavan@cavansearch.com.