Job Postings

Information on the Employment Application Process
At the Institute for Advanced Study

The Institute for Advanced Study welcomes résumés and applications for any of our posted positions. When applying for a position, please specify the position for which you are applying; we cannot accept or retain unsolicited and non-specified résumés and applications. In addition, please be advised that due to the small size of our staff and the typically large number of résumés we receive for each opening, we are unable to respond to all applicants.

Résumés and cover letters can be submitted by e-mail to the designated mailbox, by fax to 609-951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.
The Institute for Advanced Study is an Equal Opportunity Employer.

Academic Assistant

Groundskeeper

Line Cook / Roundsman

Public Affairs Associate

Linux System Administrator

 

POSITION AVAILABLE

JOB TITLE:                Academic Assistant

SUPERVISOR:          School Administrative Officer, School of Mathematics

MAJOR DUTIES AND RESPONSIBLITIES:

  • Provide administrative assistance and clerical support to School Professors and Administrative Officer.
  • Make travel arrangements, create, update and maintain websites using Drupal and Kompozer, post videos of lectures and workshops.
  • Prepare letters of invitation or recommendation, maintain/update calendars, track deadlines, issue reminders.
  • Type mathematical papers using LaTex.
  •  Schedule and plan workshops/conferences, communicating with speakers regarding all arrangements, responding to inquiries from the general public.
  • Assist Members, respond to requests by the School Administrative Officer, help other School staff when needed.
  •  May perform additional job duties as assigned.

REQUIREMENTS:

  • At least two years of college-level coursework required.
  • Minimum of five-years work experience, preferably in an academic setting.
  • Good organizational, written and verbal skills; ability to meet deadlines and to work productively as a team member.
  • Strong knowledge of standard software such as MS Word, Excel and exceptional Access skills required. Working knowledge of Drupal and/or Kompozer highly preferred.
  • Knowledge of TeX or any other scientific software helpful and willingness to learn new skills necessary.

Interested candidates please send cover letter and resume to mathassistant@ias.edu. 

 

POSITION AVAILABLE

JOB TITLE:                 Groundskeeper

SUPERVISOR:          Grounds Supervisor

MAJOR DUTIES AND RESPONSIBILITIES:

  • Responsible for the year-round care of the Institute grounds.  These duties will include but will not be limited to: snow and ice removal, lawn mowing (using riding and push mowers), fertilizing, weeding, ditch and trench digging, leaf removal (by raking and leaf blowers), cleaning gutters on Member Housing and other campus buildings as assigned, and tree, shrub and flower bed planting and pruning.   Will also cut, split and stack firewood and distribute to housing as needed.
  • Other duties as assigned by the Grounds Supervisor or the Manager of Facilities.

MINIMUM AND PREFERRED QUALIFICATIONS:

  • At least two years of experience in grounds work and some knowledge of grounds equipment required.
  • Ability to lift and carry 50 pounds required.
  • Ability to climb ladders while carrying and using equipment such as electric clippers required.
  • Valid driver’s license required.
  • Snow plowing experience preferred.

Interested candidates please send cover letter and resume to hr@ias.edu or mail an application to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.  Applications may be faxed to 609-951-4468.  Please call 609-734-8040 and leave detailed mailing information to request an appilcation be sent to you by US mail.

You can print out an application here: IAS Employment Application.  (NOTE: Applications must be printed out, completed and mailed or faxed.  It cannot be submitted electronically.)

 

POSITION AVAILABLE

JOB TITLE:                 Line Cook / Roundsman

SUPERVISOR:          Chef and Sous Chef

OVERVIEW:               This is a 40 hour per week position (7:00 to 3:00 weekdays) with additional overtime through the dinner shift two evenings per week during the academic year likely.  Work on one Saturday morning per month also likely.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Prepare and set up own work station and food items, observing professional kitchen standards with use of all food and supplies as well as standard sanitation guidelines required.
  • Check and prepare and set up for daily catering orders as well as evening dinners and other functions.
  • Replenish all mise en place.
  • Maintain cleanliness and organization of work areas during work shift.
  • Maintain cleanliness of storage areas in conjunction with other Dining Services staff, utilizing proper cleaning materials and methods.
  • Organize and re-stock work areas for next shift.
  • Clean refrigerators, freezers, stainless counters and other equipment as necessary.
  • Assist with other kitchen duties and inventory projects as requested.
  • Other duties as assigned.                    

MINIMUM AND PREFERRED REQUIREMENTS:

  • High school degree or GED required; a degree from a post-secondary culinary arts training program preferred. 
  • Ability to communicate in job-related English required.
  • Ability to lift and carry 30 pounds for short distances and stand through entire work shift, as well as to work in areas with high temperature and moisture levels required.
  • Prior experience as a hotel or restaurant line cook preferred.
  • Ability to perform all duties and operate kitchen machinery with attention to detail and safety guidelines required.
  • Ability to work in a busy kitchen with speed and accuracy while maintaining cooperative relationships with co-workers and clientele required.

Interested candidates please send cover letter and resume to hr@ias.edu or mail an application to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.  Applications may be faxed to 609-951-4468.

You can print out an application here: IAS Employment Application.  (NOTE: Applications must be printed out, completed and mailed or faxed.  It cannot be submitted electronically.)

 

POSITION AVAILABLE

JOB TITLE:                Public Affairs Associate

SUPERVISOR:          Senior Public Affairs Officer

MAJOR DUTIES AND RESPONSIBILITIES:

  • Assist with public relations activities, including writing press releases, handling media inquiries and requests, and supervising on-campus filming and photography by outside entities.
  • Manage the Institute website, including generating and updating content.  Lead social media effort, including posting and creating/researching content for Facebook, Twitter, and YouTube.
  • Support the Institute’s Artist-in-Residence, including coordination for concerts and other musical events at the Institute. Lead related publicity and advertising efforts.
  • Assist with Institute publications, including writing, editing, and fact checking.
  • Help with outreach and community activities, including on-site tours and visits.
  • Field general queries from the public as needed.
  • Other duties as required.

QUALIFICATIONS:

  • Bachelor’s degree required.
  • Public relations and related experience required (2-3 years); effective writing and communication skills; social media experience a plus; must be technologically savvy and engaged.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment required.
  • Specialized Knowledge/Skills: Proficiency in PC or Mac programs required; experience with Drupal, Quark, Excel, InDesign, and EventBrite or similar online ticketing programs a plus.

Interested candidates should submit a cover letter, resume and two writing samples to Human Resources by email to hr@ias.edu, by fax to (609) 951-4468 or by mail to Human Resources, Institute for Advanced Study, Einstein Drive, Princeton, NJ 08540.

 

POSITION AVAILABLE

JOB TITLE:                Linux System Administrator

SUPERVISOR:          Computer Manager, Information Technology Group

POSITION SUMMARY:    The System Administrator is responsible for the daily activities of the Linux and various network servers.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Responsible for the installation, configuration, testing, management, monitoring and support of all Linux (RHEL5/6-based) servers managed by ITG, including application, mail, web and LDAP (OpenLDAP) servers
  • Responsible for building and maintaining Mac OS X desktop image and automating application updates.
  • Manages daily and monthly workflows such as server patching and backups.
  • Provides support to other team members and participate in campus computing projects.
  • Participate in administering NetApp Filers, VMware virtual infrastructure, Zimbra Communications Suite, and monitoring systems.
  • Provides system automation, scripting and modification as needed.
  • Provides on-call IT support during weekends and/or holiday breaks on a rotational basis with other staff members.
  • May perform additional job duties as assigned.

MINIMUM AND PREFERRED REQUIREMENTS:

  • Bachelor's degree or equivalent academic experience is required
  • Minimum of four years of work experience with RedHat Linux administration is required.
  • Work experience with LDAP, Apache and MySQL is required.
  • Knowledge of networking essentials is required.
  • Experience with Windows System administration is preferred.
  • Experience using JAMF Casper Suite for deploying and maintaining Mac OS X desktop systems is preferred.
  • Zimbra, vSphere 4/5, Nagios, RT, Puppet/configuration management and NetApp skills are preferred.

Interested candidates should please send cover letter and resume to ITGsysadmin@ias.edu.          

 

 

   

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