Information for Incoming Members and Visitors

Planning Ahead - Your Arrival

Apartments for first-term and full-year Members will be available starting September 1. Since most apartments are occupied over the summer and must be cleaned and prepared during August, September 1 is the earliest possible date of occupancy. Members should plan to arrive between September 1 and September 25, the beginning of term.

Please note that the Institute will be closed on September 4, in observance of Labor Day.  However, the Public Safety Officer will be on duty in Fuld Hall and will distribute apartment key packets. The officer is regularly available on evenings and weekends to distribute key packets.

The Princeton Public Schools will reopen on September 7. Children are encouraged but not required to be in attendance on the first day of school, and the schools are accustomed to families arriving throughout the year.

Second-term Members may begin to arrive on January 1. Second term will begin on January 15. We regret that we are unable to accommodate arrivals earlier than January 1 since apartments assigned to second-term Members must be cleaned and prepared between December 26 and December 31. Please note that the Institute will be closed December 25 through January 1.

Housing Assignment

Housing assignments will be finalized and emailed during the summer for first-term and full-year visiting scholars and during the fall for second-term scholars.  The mailing will include your apartment's address and telephone number, along with a floor plan and map highlighting the apartment's location.

Detailed housing information is available on the Campus Housing website.

School Administrative Officers

When you first arrive at the Institute, you are encouraged to contact the School Administrative Officer. The Administrative Officer may provide you with your office key, School policies, and answer any questions concerning your appointment.

The following is a list of the Administrative Officers along with their contact information:

Historical Studies

Marian Zelazny

ext. 8300

Fuld 306

Mathematics 

Nicole Maldonado

ext. 8116

Simonyi 117

Natural Sciences

Michelle Sage

ext. 8119

Bloomberg 102

Social Science

Donne Petito

ext. 8250

West 307

Systems Biology

Suzanne Christen

ext. 8061

Bloomberg 109

Questionnaires

Information obtained from the following forms will be used, where appropriate, to set up payroll accounts, scholar directories, school placement, and determine what visa sponsorship or documentation is needed. The forms are in a fillable pdf format which may be completed electronically then printed or printed then hand written. 

Scholar Questionnaire
This form should be completed by all scholars appointed to the Institute for a full academic term or more.

Short-Term Scholar Questionnaire
This form should be completed by all scholars appointed to the Institute for less than a full academic term.

Health Insurance Questionnaire
This form should be completed by all scholars appointed to the Institute for a minimum of three months.

Nursery/School Age Children Questionnaire
This form should be completed by all scholars appointed to the Institute with school age children who will accompany them.

Completed form should be sent to:

Jennifer Hansen
Visitor and Visa Services
Institute for Advanced Study
Einstein Drive
Princeton, New Jersey 08540
Phone: 609-734-8206; Fax: 609-951-4471; E-mail: hansen@ias.edu

Facilities and Services

·         Athletic Facilities
·         Automated Teller Machine (ATM)
·         Bulletin Boards
·         Check Cashing Service
·         Computing
·         Crossroads Nursery School and Infant Center
·         Dining Hall
·         Fax Services
·         Fuld Hall Common Room
·         Fuld Hall Reception Desk
·         Housing
·         Identification Cards
·         Libraries
·         Mail Services
·         Nassau Swim Club
·         Notary Service
·         Parking and Automobile Registration
·         Princeton University Fitness Center
·         Public Safety Officer
·         Shuttle Service
·         Transportation
·         Telephone Service
·         Vending Machines

Transportation

Navigation and transportation resources are available on the Transportation website.

Crossroads Nursery School

Crossroads is the daycare center located on the Institute campus serving children between the ages of three months and five years old.  Detailed information regarding the school is available on the Crossroads website.

Princeton Public Schools

School-age children who reside on the Institute campus are eligible to attend the Princeton Public Schools. While the Institute provides the schools with preliminary data on the children expected in residence, the parents must complete the formal school registration materials online through Registration Gateway before a child may attend school. The first day of school is Thursday, September 7, 2017. The full academic year calendar may be found here.

Please review the Registration Gateway Instructions for information on how to complete the registration process.  

During the registration process, you will be asked to provide a Princeton address. If your housing assignment has not yet been finalized, please use the Institute’s main address: 1 Einstein Drive, Princeton, NJ 08540; and phone number: 609-734-8000. This information can be updated once your Institute apartment address and phone number are known.

The Institute will provide the required residence letters for children living on our campus; however, you must confirm you are a legal resident residing in the Princeton Public School District by completing the Eligibility for Registration form.

Also during the registration process, you will be asked to provide a local emergency contact, please feel free to use Institute contact Jennifer Hansen (609-734-8206) if you do not yet know anyone else in the area. This information may also be updated at a later date.

Once you have completed the online registration process, you will need to contact the school that your child(ren) will be attending to schedule an appointment to finalize the registration and bring in the required supporting documents (signed Eligibility for Registration form, child's birth certificate or passport, child's medical and immunization records, and, when requested, child’s last report card). Littlebrook Elementary School typically hosts a New Student Orientation session just before school starts and the Institute will provide transportation to this event. Littlebrook families may provide any outstanding materials to the school on this day.

All students who are new to the district are required to have updated physical examinations. Additionally, students who wish to participate in athletics are also required to have current physicals completed by a US physician that cover the practice and playing season of the sport in which they are participating. Please review the following school specific medical requirements and have your physician compete the appropriate medical form based on the school your child(ren) will attend:

Littlebrook Elementary School Medical - please address any questions to the School Nurse and Health Teacher Holly Javick or call 609-806-4253

John Witherspoon Middle School Medical - please address any questions to the School Nurse Kathleen Bihuniak or call 609-806-4273

Princeton High School Medical - please address any questions to School Nurse Margarida Cruz or Lisa Goldsmith or call 609-806-4293                                                                                     

If you have any questions regarding the online registration process or if you are having technical problems, please contact the main office of the school that your child(ren) will be attending.

Institute children attend the following schools

Please write or telephone the office of the school principal if you have any questions.

Up-to-date information on emergency school delays and closings can be obtained by calling 609-806-4202.

Member Health and Dental Insurance Information

IAS Health Insurance Plan Information and Rates

IAS Health Insurance Subsidy Program

Health Insurance Questionnaire

The Institute for Advanced Study requires that all incoming scholars have health insurance coverage for themselves and the dependents who accompany them. You are required to complete a Health Insurance Questionnaire indicating that you have adequate medical coverage for the duration of your stay.

The Institute's minimum requirement for health insurance coverage is:

·         $100,000 for medical benefits per accident or illness

·         $500 deductible per accident or illness

·         $50,000 for medical evacuation

·         $25,000 for repatriation of remains

This is the same as the minimum required by federal regulations governing the Exchange Visitor program for any Member here on a J-1 visa, and any J-2 dependents, for their visas to be in correct status. These are minimum requirements and we encourage you to consider enrolling in a plan that provides more coverage than the minimum.

This requirement can be satisfied in one of three ways:

1.      By continuing the health insurance coverage provided through your home institution, your granting agency or your government (if applicable), or

2.      By enrolling in one of the two group health insurance plans offered through the Human Resources Office at the Institute. Coverage in either of the Institute plans typically begins the first day of arrival. Please contact Human Resources upon arrival to enroll so that your coverage begins immediately, or

3.      If you are a resident of another country, by enrolling in foreign scholar insurance on your own. Individuals on a J visa are required to carry insurance for themselves and their dependents that will provide at minimum, $50,000 per person. There are plans available from HTH Worldwide Insurance and Marsh (Gateway) as well as others. This link  Alternate Health Insurance Options for International Scholars has information on several companies that offer this type of insurance.  The Institute does not deal directly with these organizations nor have any connections with them.  This information is provided simply to present other insurance options available.  Please be careful in reading these plans as many provide only urgent and emergency coverage and no coverage for routine medical.  Also some plans specify that they have the option to return you to your home country for treatment once you are stabilized if that is determined to be the most cost effective alternative.

If you have the opportunity to continue your health insurance through your home institution directly or under a COBRA provision, that may be the most advantageous way for you to carry insurance. If you do decide to maintain your current health plan, we strongly encourage you to review the provisions of your plan to insure that you will have adequate coverage while residing in New Jersey. Some plans do not work well outside of the home region.

At the link above you will find detailed information and rates for the two Aetna group health plan options and the United Healthcare dental plan available through the Institute. There are no pre-existing condition exclusions on either of the medical plans that are offered through the Institute. You should make certain that you have valid insurance coverage until your new coverage becomes effective. If you decide not to enroll in one of our plans upon initial hire, you may have the option of enrolling during the open enrollment period. There will be one open enrollment period in November 2018 for a January 1, 2019, effective date.

By enrolling in either HTH, etc., or one of the Institute plans, repatriation and medical evacuation charges, as required for "J" scholars, will be covered. If you are interested in enrolling in one of the plans offered through HTH, etc., please note the limitations of their plans, including some exclusions for pre-existing conditions.

The Institute currently offers a subsidy to assist with the cost of health insurance to Members who meet certain criteria. Please see the link above IAS Health Insurance Subsidy Program for the application and to review the criteria for eligibility.

Should you have any questions regarding health insurance, please feel free to call (609) 951-4436 or (609) 734-8243, or e-mail hr@ias.edu

Visitor Health and Dental Insurance Information

The Institute for Advanced Study requires that all incoming scholars have health insurance coverage for themselves and the dependents who accompany them. You are required to complete a Health Insurance Questionnaire indicating that you have adequate medical coverage for the duration of your stay.

The Institute's minimum requirement for health insurance coverage is:

·         $100,000 for medical benefits per accident or illness

·         $500 deductible per accident or illness

·         $50,000 for medical evacuation

·         $25,000 for repatriation of remains

This is the same as the minimum required by federal regulations governing the Exchange Visitor program for any Member here on a J-1 visa, and any J-2 dependents, for their visas to be in correct status. These are minimum requirements and we encourage you to consider enrolling in a plan that provides more coverage than the minimum.

This requirement can be satisfied in one of three ways:

1.      By continuing the health insurance coverage provided through your home institution, your granting agency or your government (if applicable), or

2.      By enrolling in one of the two group health insurance plans offered through the Human Resources Office at the Institute. Coverage in either of the Institute plans typically begins the first day of arrival. Please contact Human Resources upon arrival to enroll so that your coverage begins immediately, or

3.      If you are a resident of another country, by enrolling in foreign scholar insurance on your own. Individuals on a J visa are required to carry insurance for themselves and their dependents that will provide at minimum, $50,000 per person. There are plans available from HTH Worldwide Insurance and Marsh (Gateway) as well as others. This link  Alternate Health Insurance Options for International Scholars has information on several different companies offfering this type of insurance.  The Institute does not deal directly with these organizations nor have any connections with them.  This information is provided simply to present other insurance options available.  Please be careful in reading these plans as many provide only urgent and emergency coverage and no coverage for routine medical.  Also some plans specify that they have the option to return you to your home country for treatment once you are stabilized if that is determined to be the most cost effective alternative.

If you have the opportunity to continue your health insurance through your home institution directly or under a COBRA provision, that may be an advantageous way for you to carry insurance. If you do decide to maintain your current health plan, we strongly encourage you to review the provisions of your plan to insure that you will have adequate coverage while residing in New Jersey . Some plans do not work well outside of the home region.

At the link above you will find detailed information and rates for the two Aetna group health plan options and the UnitedHealthcare dental plan available through the Institute. There are no pre-existing condition exclusions on either of the medical plans that are offered through the Institute. You should make certain that you have valid insurance coverage until your new coverage becomes effective. If you decide not to enroll in one of our plans upon initial hire, you may have the option of enrolling during the open enrollment period. There will be one open enrollment period in November 2018 for a January 1, 2019, effective date.

By enrolling in either HTH, etc., or one of the Institute plans, repatriation and medical evacuation charges, as required for "J" scholars, will be covered. If you are interested in enrolling in one of the plans offered through HTH, etc., please note the limitations of their plans, including some exclusions for pre-existing conditions.

Should you have any questions regarding health insurance, please feel free to call (609) 951-4436 or (609) 734-8243, or e-mail hr@ias.edu

IAS Health Insurance Plan Information and Rates

Alternate Health Insurance Options for Foreign Scholars

Health Insurance Questionnaire

Intellectual Property Policy

This statement of the Institute for Advanced Study's Intellectual Property Policy and Procedures, after review by the Faculty, was approved by the Board of Trustees of the Institute on May 5, 2007.  All Faculty, Members, Visitors, and Staff are required to sign, date, and return Appendix A to Human Resources upon their campus arrival.

Intellectual Property Policy

Invention Disclosure Form

Physician & Dentist List and Urgent Care Information

Click on the link below for the list of area Health Care Providers and Urgent Care Information:

https://www.ias.edu/area-health-care-providers