Human Resources - Policies and Procedures

Staff Handbook & Policy Manual

Click on the link below for the Staff Handbook and Policy Manual:

Staff Handbook & Policy Manual

Use of Institute Facilities Policy

 

 

Title IX Policy

Title IX of the Education Amendments of 1972 (“Title IX”) is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX applies, with a few specific exceptions, to all aspects of federally funded education programs or activities. In addition to traditional educational institutions such as colleges, universities, and elementary and secondary schools, Title IX also applies to any education or training program operated by a recipient of federal financial assistance. Title IX and its implementing federal regulations prohibit discrimination on the basis of sex in its programs and activities.

The Institute for Advanced Study is committed to maintaining an educational, working, and living environment free from discrimination and harassment, and fostering an environment where all individuals may pursue their studies, work, careers and social interactions without being subjected to sexual misconduct. 

For the complete IAS Title IX and Sexual Harassment Policies, please click PDF iconTIX Policies online FY 2020.pdf

For the complete IAS Title IX Procedures, please click PDF iconIAS Title IX Procedure online FY 2020.pdf

 

Navex Global

Individuals who wish to remain anonymous may also report their concerns through the Institute’s phone and Internet-based reporting system, managed by an independent third party, NAVEX Global. Upon submission of a report, NAVEX Global will promptly forward the report to Chief Human Resources Officer for review and investigation, unless it conflicts with the nature of the complaint. All reports will be handled promptly and discreetly, receiving careful consideration with the objective of addressing any improper conduct or violation of Institute policy. In all cases, your anonymity will be protected by NAVEX Global. Reports can be filed on the web at www.ias.ethicspoint.com, or via telephone at 855-227-1988

 

Whistleblower Act

New Jersey law requires all employers in the state to annually provide its employees with a summary of their rights under a law known as the Conscientious Employee Protection Act, or CEPA for short.  This law, which is also known as the "Whistleblower Act," prohibits employers in New Jersey from taking any retaliatory action against one of its employees who has testified, provided information, or objected to an act or practice of the employer that the employee believes violates the law.

 

In the context of your employment at the Institute, this means that the Institute is prohibited from taking any retaliatory action against you because of the following:

 

1.   You disclose or threaten to disclose to a supervisor or to a public body an activity, policy or practice of the Institute that you reasonably believe is in violation of a law;

 

2.   You provide information to or testify before any public body conducting an investigation, hearing or inquiry into any violation of law by the Institute;

 

3.   You object to, or refuse to participate in, any activity, policy or practice which you reasonably believe is in violation of the law, is fraudulent or criminal, or is a clear threat to the public health, safety or welfare or protection of the environment.

 

If you believe that the Institute is acting in violation of the law or public policy, it is important that you make your concerns known to the Institute in writing before contacting the authorities, as the protection that CEPA provides against retaliation by employers only applies when the employee has first brought the alleged improper activity to the attention of a supervisor of the employee by written notice, and has given the employer a reasonable opportunity to correct the activity.   Therefore, you should immediately bring any such complaint to the attention of your supervisor.  Please be advised, however, that if you reasonably believe that that alleged improper activity is already known to one or more your supervisors, or in the event that you fear physical harm as the result of the disclosure, written notice is not required for you to obtain the benefits of CEPA.

 

The Institute has designated Jennifer Richardson, the Institute's Chief Human Resources Officer, as the person responsible for answering any questions you might have regarding your rights and responsibilities under CEPA.  Therefore, should you have any questions regarding this statute or your rights thereunder please contact Mrs. Richardson in Fuld 101.  She can also be reached by telephone at (609) 734-8245.

Navex Global

Individuals who wish to remain anonymous may also report their concerns through the Institute’s phone and Internet-based reporting system, managed by an independent third party, NAVEX Global. Upon submission of a report, NAVEX Global will promptly forward the report to Chief Human Resources Officer for review and investigation, unless it conflicts with the nature of the complaint. All reports will be handled promptly and discreetly, receiving careful consideration with the objective of addressing any improper conduct or violation of Institute policy. In all cases, your anonymity will be protected by NAVEX Global. Reports can be filed on the web at www.ias.ethicspoint.com, or via telephone at 855-227-1988

Families First Coronavirus Response Act (FFCRA)

Families First Coronavirus Response Act (FFCRA)

PDF iconFFCRA_Poster_WH1422_Non-Federal.PDF

 

On-Line Training Programs

To access the Prevention of Sexual Harassment Program and Title IX Training Program, please visit https://ias-nj.safecolleges.com and login with your standard IAS username and password.

 

 

Intellectual Property Policy

This statement of the Institute for Advanced Study's Intellectual Property Policy and Procedures, after review by the Faculty, was approved by the Board of Trustees of the Institute on May 5, 2007.  All Faculty, Members, Visitors, and Staff are required to sign, date, and return Appendix A to Human Resources upon their campus arrival.

Intellectual Property Policy

Invention Disclosure Form

Open Access Policy

This statement of the Institute for Advanced Study's Open Access Policy, after review by the Faculty, was posted on February 5, 2020. 

Open Access Policy

Addendum to Author's Agreement with Publisher

Open Access Policy Waiver/Exemption request