Departure Instructions

Members, visitors, and research staff appointed for the first term are expected to vacate their apartments no later than December 26. Scholars appointed for the full academic year or the second term may remain in residence until August 15. Unless your appointment continues into the following academic year, occupancy may not be extended past August 15. It is important to notify Sharon Tozzi-Goff (, ext. 8383) in writing at least one month prior to your departure.

Partial days, based on a daily rate of one-thirtieth (1/30th) of the monthly rate, will be calculated for the arrival and departure month (if not here for the entire month).  Questions concerning the rent payment policy may be addressed to Mary Mazza (, ext. 8208).

Apartment Inspection: Please make an appointment with Andy Compton (, ext. 8230) for apartment inspection. Please plan to be present at your inspection to discuss the condition of your apartment. Upon departure from the Institute, the apartment should be left in good condition with all debris removed. Please be sure to remove all food from the refrigerator, but do not turn it off. Residents are responsible for any damages to the apartment or furnishings beyond the normal wear. If additional cleaning is required over and above the normal standards, a cleaning charge will be assessed. Please note that it is necessary to have your apartment inspected prior to settling your Institute charges with the Business Office.

Apartment Keys: Upon final departure from your apartment, you may leave the keys at the Reception Desk in an envelope marked with your apartment address. If it is more convenient, you may also leave the keys on your kitchen table to be retrieved by the Housing Maintenance staff. Please lock the apartment door when you depart. At least two keys were issued upon your arrival. Please be certain to return all keys that were issued to you.

Apartment Telephone Disconnection: It is important to notify Sharon Tozzi-Goff (, ext. 8383) in writing of any changes to your date of departure. If you are here for one term or less, and have local or full Institute phone service, it will be disconnected on the day following your departure date. Please arrange for payment of your telephone bill with the Accounts Receivable Department (, 951-4447).  If you obtained telephone service through Verizon, please be sure to cancel the service prior to your departure.

Disconnection and Cancellation of Other Services: If you subscribed to cable television, please call Patriot Media, 1-800-462-2832, to arrange for disconnection of service. Please cancel newspaper delivery and notify credit card companies and banks of your new address.

Ethernet Service Disconnection: If you registered an Ethernet connection to your apartment, please be sure to close your account on through the networking page http://www.ias.edu/computing/.

Forwarding Address: Please leave your forwarding address with your School’s Administrative Officer for your Institute mail. Additionally, it is very important that you notify the US Postal Service of your new address. The Institute cannot guarantee that mail sent to your apartment will be forwarded to you. A Change of Address form should be completed at least 30 days prior to departure or as soon as you know your new address and the date of your move. A separate form must be completed for each family member with a different family name. Change of Address forms may be obtained from the Institute’s Mail Information Center, located between the lower levels of Fuld Hall and Building B.

Health Insurance: If you obtained health insurance through the Institute, please contact Beatrice Jessen (, ext. 8243) at least one month prior to your departure in order to arrange for termination of your health insurance. If Ms. Jessen is not contacted within one month of your departure, you may be charged for unwanted extended coverage.

Institute Charges: After your apartment has been inspected, please contact the Accounts Receivable Department (, ext.4447) several days before your departure to make an appointment to settle your Institute account. Please be prepared to pay cash in the Dining Hall during the last week before your leave in order to facilitate the settling of your account. The Institute accepts cash, checks, and travelers checks. The Institute does not accept credit cards. When you arrive for your appointment, please bring your photocopy card with you in order to obtain credit for any unused copies.

Laundry Cards: The $3.00 deposit and any amount remaining on the laundry card is refundable when the card is returned to the receptionist in Fuld Hall during regular business hours.

Library Books: Please check with the libraries to be certain that all books have been returned.

Your school’s Administrative Officer will have further departure instructions applicable to your school. Please check with her for further information.